8.9
Editor’s Rating:
Best Overall
Community CareLink
  • Customizable workflows for all organizations
  • Data-driven decision-making
  • Accessible from any device
8.7
Editor’s Rating:
Best for Versatility
NewOrg Management System
  • Fundraising management
  • Customizable reports
  • User-friendly interface
8.9
Editor’s Rating:
Best for Integration
CaseWorthy
  • Highly flexible and customizable
  • Advanced integration with EHRs and financial systems
  • Top-notch user experience

To help you manage your nonprofit organization more efficiently, we’ve ranked the best nonprofit case management software in the market today.

Why We Chose It: Community CareLink offers comprehensive features that allow case managers to efficiently track client progress, manage tasks, and enhance communication. Tailored for diverse care delivery models, its customization meets each organization’s unique needs. With a focus on improving care quality for vulnerable populations, it empowers clients while reducing costs and streamlining operations.

This web-based application, accessible from any internet-enabled device, ensures timely updates and data accessibility, making it the top choice for care coordination and communication.

Best Overall:
Community CareLink
★★★★★
★★★★★
(4)

Client Information and Financials
Reports and More
Program Client Overview (PCO)
What We Like
Customizable workflows
Data-driven decisions
Accessibility across devices
What We Don’t Like
Overview
Price Range: $$$
Starting Price: $8,000/year
Client OS: Web
Deployment: Cloud Hosted

2 NewOrg Management System - Best for Versatility

Why We Chose It: NewOrg provides an array of features, from client and program management to fundraising and volunteer coordination. Its powerful fundraising module stands out, assisting nonprofits in tracking donations and campaigns effectively. The volunteer management module enhances volunteer coordination, making it simpler and more streamlined.

The software ensures that every detail, from client data to fundraising campaigns, is effectively managed, tracked, and reported, catering to a nonprofit’s every need.

Also Great:
NewOrg
★★★★★
★★★★★
(2)

Recent Activity and Reminders
Share Files and Send Secure Messages
Document Center with Signatures
Events
Contact View with Details
Event and Client Details
Contact Details with Required Paperwork
File Share Center
What We Like
Recent Activity and Reminders
Share Files and Secure Messaging
Document Center with Signatures
What We Don’t Like
Overview
Price Range: $$$
Starting Price: $350/month
Client OS: Web
Deployment: Cloud Hosted

3 CaseWorthy - Best for Integration

Why We Chose It: CaseWorthy’s modern technology stack provides a comprehensive suite for managing clients, programs, and services. Its high customization caters to each organization’s distinct needs, and its seamless integration with other applications, like EHRs and financial systems, streamlines operations across departments.

The software’s robust modules, from intake to referral management, ensure that human services organizations can operate at their peak, achieving their set goals with ease and precision.

Best for Ease of Use:
CaseWorthy
★★★★★
★★★★★
(3)

Access Portal
Client Dashboard
Web Reports
Enrollment Analytic Reports
Employment Intensive Services Dashboard
What We Like
Flexibility and high customization
Advanced system integrations
Superior user experience
What We Don’t Like
Overview
Client OS: Web
Deployment: Cloud Hosted

What is Nonprofit Case Management Software?

Nonprofit case management software, often described interchangeably as human services or social work case management software, streamlines case management processes, such as creating programs, recording case notes, and organizing documentation.

Designed for nonprofit organizations, case management solutions help social workers perform human services in an effective manner while remaining compliant with local or federal regulations.

Who Uses Nonprofit Case Management Software?

There are many types of NPOs and human services organizations which can utilize case management software:

  • Healthcare clinics (physical, mental, and behavioral health)
  • Child, family, and senior services
  • Housing (long-term, temporary, emergency)
  • Community programs and education
  • Employment services and vocational training
  • Animal shelters and wellness centers

Whatever organization you operate, nonprofit case management and human services software can help you stay focused on the mission without falling behind on administrative tasks by manually performing data entry in spreadsheets. Some nonprofit customer relationship management (CRM) software includes case management functionality, though depending on your organization a standalone social services software may better suit your workflow needs.

CaseWorthy Client Dashboard
Build a detailed client dashboard with CaseWorthy software.

Features of Nonprofit Case Management Software

  • Client Intake: Automate client intake processes to expedite the entry process into programs; use intake forms to ensure all relevant information is collected as early as possible
  • Client Management: Assign new clients to different case workers based on their demographics or preferences
  • Task Management: Use a real-time dashboard to prioritize your workload using customizable task attributes based on your specific day-to-day processes
  • Scheduling: Carefully coordinate tasks for case workers and their clients to avoid incompatible schedules
  • Automated Notifications: Email or text reminders or notifications to workers when tasks are approaching
  • Case Notes: Take meticulous notes on every client interaction to build an accurate record of progress; share case notes between workers to keep track of potential changes
  • Client Portal: Allow clients to access useful information about NPO programs or their specific cases from the convenience of their own home computers or mobile devices
  • Goal Tracking: Set specific goals for clients and measure progress as they move towards those goals
  • Referral Management: Use guidelines to indicate when clients should be referred to other programs or services; standardize referral notices
  • Form Templates: Build custom templates for different program documents, such as intake forms, to ensure all necessary information is included on each document
  • Volunteer Management: Recruit, track, and monitor potential volunteers for NPO programs
  • Reporting and Analytics: Retain client information for future use or potential audits; analyze historical data from past programs to identify successes and areas for improvement

Benefits of Nonprofit Case Management Software

Nonprofit organizations and human service agencies can gain a lot of benefits from implementing a case management system into their operations.

Prioritize People

Many social service organizations are intended to help people, improve lives, and build better communities. Yet in order to receive funding, they need to prove progress by showing the growth of various metrics to government agencies or grant foundations. Reporting tools can show detailed historical data about your NPO, showing exactly how much progress has been made by each client through the program. These information systems can then be used for future grant applications to increase potential funding or shared with government agencies during audits.

One major benefit of case management software is the ability to easily share case notes with others within your organization. This can make it easier to arrange referrals or enroll clients in new programs based on eligibility requirements. And client portals allow for assessments to be performed in advance of first meetings, keeping you more informed of client data. By focusing your program management on the human element and spending less time on administrative tasks, your organization can learn how to best serve client and community needs.

Notehouse Nonprofit Case Management Software
Take detailed case notes on clients with Notehouse.

Remain Compliant

A variety of social services can often interfere with a client’s right to privacy, particularly when it comes to physical or mental health concerns. For example, someone required to receive physical therapy will need to tell a boss or supervisor why they need time off to attend sessions, which could influence how they are perceived at their workplace. As such, many governments have set regulations to ensure those receiving assistance can remain as private as possible. Help your NPO meet privacy standards, such as HIPAA-compliant in the United States, by utilizing case management software.

Donation management modules are also available through these solutions, helping you to correctly raise funds for additional services. And if your NPO is funded through grants, public funding, or government assistance, the case notes you have can be used for official purposes in audits of past programs or to streamline new funding applications. No more scrambling around making last-minute proposals to funders when all the relevant data you need is kept in one user-friendly platform.

Reduce Schedule Conflicts

Time conflicts are one of the top reasons for clients to fall behind on helpful programs. For instance, someone who is working two jobs in order to afford housing likely doesn’t have a lot of scheduling flexibility between two sets of bosses. Text and email alerts can keep clients in contact with your team to clear up potential conflicts and keep progress moving forward.

Nonprofits only have so many employees or volunteers at any given time. And it’s no secret many are unfortunately understaffed and underfunded. As a result, getting clients in for their appointments and programs can be incredibly challenging. Scheduling modules can create shared calendars so workers and employees can avoid overlapping appointments and ensure everyone is seen in a timely manner, even when understaffed with limited availability.

PlanStreet Service Calendar
Schedule services to create a detailed timeline in PlanStreet.

What Does Nonprofit Case Management Software Cost?

The cost of nonprofit case management software starts from $9 per month to $99 per month. While some free options are available, others charge a monthly or annual subscription rate for services.

The free options are generally limited to new or small NPOs, though many service providers have free demo trials in order to experience the software before making a long-term commitment.

Pricing may also depend on how many records your organization has. The more you have, the higher you’ll pay. Scalable solutions can grow with your organization. In other cases, the cost comes down to add-on modules like SMS text messaging tools. As mentioned above, nonprofit CRM software can include human service and case management tools, though these solutions cost significantly more and may not be affordable to smaller nonprofits.

All Products

No products found
PlanStreet Screenshot

PlanStreet

★★★★★
★★★★★
(13)
PlanStreet’s case management software is tailor-made to suit the needs of social, health and human services agencies and nonprofit organizations with social programs. PlanStreet is reshaping Case Management by optimizing client engagement, service delivery and attracting more funding. The software tracks and manages case activities, time spent and automates processes. PlanStreet is there to help you through the process of continuous support. @youtube Client Intake & Engagement; Program Needs
Price Range
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   $     $     $     $     $   
Starting Price
$60/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Community CareLink Screenshot

Community CareLink

★★★★★
★★★★★
(4)
Community CareLink is a first of it’s kind case management / EHR provider built to fulfill the needs of people serving organizations across the Continuum of Care. Having began as a nonprofit, Community CareLink was built for case managers, by case managers and offers a full suite of functionality including reporting for both qualitative and quantitative measures. Community CareLink software comes from a 15 year development cycle, built from the ground up for people serving organizations.
Price Range
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   $     $     $     $     $   
Starting Price
$8,000/year
Client OS
Web
Deployment
Cloud Hosted
NewOrg Management System Screenshot

NewOrg Management System

★★★★★
★★★★★
(2)
NewOrg is a Non-Profit data management platform and managed cloud Solution, that is HIPAA/FERPA/PIPEDA/FOIP/GDPR compliant and highly secure. This software provides a CORE for an extensive prebuilt set of Modules addressing the data, compliance and reporting needs of non-profits and governmental agencies providing community services with outcome management and reporting capabilities for Case Management, Client Service tracking and Volunteer Management. NewOrg provides client communication
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$350/month
Client OS
Web
Deployment
Cloud Hosted
Apricot 360 Screenshot

Apricot 360

★★★★★
★★★★★
(1)
Apricot 360 is the most comprehensive case management solution offered by Social Solutions. Show your impact with easy to follow reports and dashboards in order to deliver multiple programs with ease. The Apricot 360 platform combines best-in-class case management features with advanced data and analytics. At-a-glance insights illuminate trends, while built-in communication tools make it easy to keep participants engaged. By empowering your organization to make data-driven decisions, Apricot 360
Client OS
Windows, macOS, iOS, Web
Deployment
Cloud or On-Premises
ATS Screenshot

ATS

★★★★★
★★★★★
(3)
Alcea Tracking Solutions (ATS) is a powerful and full featured business process management solution (collaboration, workflow, document management, auditable). It is fully configurable, providing an easy to use interface to manage your cases, issues, helpdesk, knowledge base, assets, risks or anything you require to track. @youtube Easily convert any simple or complex spreadsheet into ATS; Easily convert disparate systems/solutions into one platform; Secure access by role and responsibility;
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$250/month
Client OS
Windows, macOS, Linux, iOS, Android, Web
Deployment
Cloud or On-Premises
FAMCare Screenshot

FAMCare

FAMCare by Global Vision Technologies is a case management software designed for human service agencies, particularly family and child-based services. FAMCare was designed by social workers and subject matter experts to provide exactly what your NPO needs. FAMCare supports your mission of providing superior outcomes for kids and their families. With the provision of high-quality human services software and workforce development solutions, you can run your agency more efficiently, boost
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$7,500/year
Client OS
Windows, macOS, Linux, iOS, Android, Web
Deployment
Cloud or On-Premises
My Junna Screenshot
My Junna is a care management software and patient advocate software that helps simplify your day. My Junna addresses all the needs of care managers and patient advocates in one easy to use software system. The software aims to act as a unified source for all client management applications to make care management work—all while maximizing productivity. This lets you spend more time on billable hours and less time with paperwork and administrative tasks. Clients: Organize client contacts and
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$89/month
Client OS
Web
Deployment
Cloud Hosted
Sumac Screenshot

Sumac

★★★★★
★★★★★
(5)
Sumac is a nonprofit CRM software gives you the tools to run your entire nonprofit. The software helps manage your fundraising and campaigns, case management, membership management, and manage your unique programs. The solution has endless add-ons and customizations that let you create the nonprofit tool your organization desires. It’s time to manage your entire nonprofit with a single CRM! Online donation forms can integrate with the rest of your Sumac database to streamline all your
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/month
Client OS
iOS, Web
Deployment
Cloud Hosted
CaseWorthy Screenshot

CaseWorthy

★★★★★
★★★★★
(3)
CaseWorthy is a comprehensive case management software designed to serve the non-profit and public sectors. It aims to assist these organizations in managing, tracking, and reporting on their clients and services.
Client OS
Web
Deployment
Cloud Hosted
Casebook Screenshot

Casebook

★★★★★
★★★★★
(2)
Casebook is a human services and social services software platform that’s purpose-built, mobile, and secure. With Casebook, you can bring all your client, case, and referral information together. See how this purpose-built human services software can help your organization. @youtube Casebook includes several beneficial features, such as: cb Admin is where administrators can configure the Casebook platform to fit their organizations’ needs, update settings for field configurations, users, roles
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$25/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Nonprofit Cloud from SalesForce Screenshot

Nonprofit Cloud from SalesForce

★★★★★
★★★★★
(3)
Nonprofit Cloud from SalesForce provides an all-in-one platform for your program management, fundraising, and marketing and engagement. Nonpofit Cloud provides the Nonprofit Success Pack (NPSP) that helps your organization get started with Salesforce CRM. NPSP will give you the tools needed for fundraising, programs, reporting, and more. Nonprofit Cloud lets you develop and deepen your relationships with your base. It’s the only tool for nonprofits backed by the power of Salesforce CRM.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$9/month
Deployment
Cloud Hosted
Penelope Screenshot

Penelope

★★★★★
★★★★★
(2)
Penelope by Social Solutions is a case management software with billing functionality built-in. This software is a configurable and secure client management system designed to help social good organizations save time for their staff, improve data quality and reporting, and better serve and connect with their participants. With integrated billing capabilities, Penelope enables your organization to perform better and help more people. Manage all your invoices, payments and credits for participants
Client OS
Windows, macOS, Linux, Web
Deployment
Cloud or On-Premises
ETO Screenshot

ETO

★★★★★
★★★★★
(1)
ETO by Social Solutions is a case management software with an emphasis on efforts-to-outcomes. Become data-driven and make informed decisions through aggregate and visualized data. Save time, serve more people, and work smarter with time-saving features and best practices offered by ETO software. Report library : Get started with proven best practice reports.; Advanced report building : Consolidate and visualize data to meet reporting needs and make informed decisions.; Dashboard reporting :
Client OS
Web
Deployment
Cloud Hosted
NeonCRM Screenshot

NeonCRM

★★★★★
★★★★★
(3)
NeonCRM is a robust customer relationship management (CRM) software built for nonprofits. The software aims to help your organization raise more money and grow at a faster pace than ever before. NeonCRM helps manage fundraising campaigns from start to finish, and provides the tools you need to engage donors, accept donations online, and receipt donors. This nonprofit CRM software that streamlines and automates time-consuming manual efforts, so you can focus on what matters most — your
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$99/month
Client OS
Web
Deployment
Cloud Hosted
Bitrix24 Screenshot

Bitrix24

★★★★★
★★★★★
(4)
Bitrix24 is a business management software providing a unified approach to communications, tasks and projects, CRM, contact management, and website creation. Bitrix24 is available on-premise and on a private cloud. Calendar; Reminders; and Group chat. Time tracking; Workload planning; and Gantt and Kanban. Track conversion rates; and Automate marketing. Link with popular communication channels; Social media integration; and Log telephone, email, and chat logs. Create landing pages for customers;
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$69/month
Client OS
Web
Deployment
Cloud Hosted
Sparkrock Engage Screenshot
Sparkrock Engage helps you provide the highest quality of care and program delivery for your clients, build and foster healthy donor relationships to improve your fundraising efforts, and efficiently manage your applicant process so that you hire the best people. With the demand for social services increasing, our tools give you the critical information you need to ensure the highest quality of care and program delivery. Help your case workers find information in a hassle-free way; Make your
SmartAdvocate Screenshot
SmartAdvocate is a fully integrated case management system created for personal injury and mass tort litigation practice. Designed by personal injury lawyers who understand the challenges of case management in today’s fast paced, highly competitive and technologically demanding world, SmartAdvocate® is a revolutionary case management software that will increase your practice’s efficiency and profitability. SmartAdvocate® combines the best database for managing personal injury files with unique
Client OS
Windows, macOS, Web
Deployment
Cloud or On-Premises
Notehouse Screenshot

Notehouse

★★★★★
★★★★★
(3)
Notehouse is simple, affordable, user-friendly software for everyone who takes notes on humans. Whether you work in HR or run a small business, are a school counselor or have donor relations to build at an NPO, if you have sustained relationships with humans in your life, Notehouse is for you! @youtube Intuitive user interface; Narrative notes and platform; Information sharing; Side bar with must-have info; Customizable tag-based system; Two-sided encryption models; HIPAA compliant database
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$5/user/month
Client OS
Web
Deployment
Cloud Hosted
Monday.com Screenshot

Monday.com

★★★★★
★★★★★
(4)
Monday.com lets you plan, organize, and track in one visual space. Monday.com lets you create a custom workflow so any team in your company can work on what they need the way that is easiest for them. With Monday.com, you can create dashboards to gain insights into your company and track progress of work in process. Views available include: Calendar View; Chart View; Files View; Kanban View; Map View; and Timeline View. Templates; Customizations; Team sharing; Team collaboration; and Project
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$8/user/month
Client OS
Web
Deployment
Cloud Hosted

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