Tool-tracking software tracks parts inventory, equipment performance, and preventative maintenance scheduling. Computerized Maintenance Management Software (CMMS) and Enterprise Asset Management (EAM) systems make maintenance workflows more efficient and expand the lifespan of your tools and equipment.
Our experts at Software Connect have ranked the top four tool-tracking systems based on key features, pricing, and functionality. In addition, we’ve identified the industry leaders in preventative maintenance and tool inventory management: Hippo CMMS, Asset Panda, UpKeep, and eMaint CMMS.
User-friendly and streamlined, Hippo CMMS is a cloud-based software for iOS and Android. Hippo is best for most companies due to its low monthly cost and ease-of-use. You can access your data through a simple desktop interface optimized for the layman, tech guru, and everyone in between. Hippo starts at $35/user/month for iOS, Android, and web-based devices.
Hippo captures real-time equipment inventory levels and maintenance operations, ensuring you always have the appropriate consumables for repairs. Create and edit work orders right from your phone using their mobile app. Techs at job sites can retrieve access instructions, task notes, and more from their mobile devices.
|Clear and straightforward user tutorials||Limited integration with other software|
|Responsive customer support||Restricted search functionality|
Bottom line: Hippo CMMS helps extend the life cycle of your equipment through preventive maintenance software that helps you generate, schedule, delegate, and monitor PMs.
Asset Panda helps small, medium, and enterprise-level businesses monitor their fixed assets throughout their life cycles. Cloud-based with mobile app capabilities, Asset Panda eliminates the need for bulky barcode scanners and spreadsheets, providing the same data set to unlimited users with iOS and Android devices. It’s our second pick for its custom configuration, mobile signature capture, and intuitive interface.
Asset Panda offers custom pricing that scales with the number of assets tracked annually.
Asset Panda enables QR and barcode scanning through your employees’ smartphones or tablets. Their barcode scanner mobile solution is intuitive even for tech novices and customizable for your industry. Easily integrate Asset Panda with numerous applications already in your tech stack, including Google Workspace, Microsoft System Center, Zendesk, and more.
|Easily upload photos and documents||Cumbersome setup for new users|
|User-friendly||Requires a demo to get a pricing quote|
Asset Panda offers a two-week free trial after demoing the software. Discounts are available for multi-year, education, and non-profit clients.
As a cloud-based CMMS software, UpKeep provides a robust Asset Operations Management (AOM) platform and mobile app to help streamline work orders, PM scheduling, inventory management, and more. This way, regardless of employees’ location, everyone in your enterprise can gain an understanding of maintenance life cycles, asset utilization, and workflow processes. UpKeep is in our top four because it’s user-friendly and easy to integrate with your current tech stack.
UpKeep starts at $45/month/user for iOS, Android, and web-based devices with the option for a free 7-day trial.
Maintain an intuitive, centralized data ecosystem through UpKeep’s mobile-first platform. According to UpKeep, businesses can increase asset and equipment lifetime up to 11% and decreases downtime up to 26%.
|Easily upload photos and documents||Limited customization of user permissions|
|User-friendly interface||Not able to save generated invoices|
This groundbreaking software solution simplifies workflows across manufacturing, real estate, and retail. eMaint CMMS provides a high degree of customizability, so you can tailor filters, dashboards, field properties, and record displays to meet the exact specifications of your industry, from HVAC to transportation. eMaint made the top four with its simple work order scheduling and extensive reporting.
Optimized to boost production while decreasing downtime, eMaint CMMS starts at $69/user/month for three users.
eMaint offers all you could want in an asset management solution: tracking parts usage processes, maintenance scheduling and history, and overall asset health. Cloud-based with a mobile app solution, this software offers access through any browser-based device, like desktops, smartphones, or tablets.
|Responsive customer support||Restricted formatting options|
|Customized workflows||Limited customizability for work and purchase orders|
Software providers sometimes use the terms CMMS and EAM interchangeably. Though both types of software strive to streamline maintenance workflows and asset management, there are some essential distinctions between the two:
Q: What basics should I look for in CMMS and EAM software?
A: First and foremost, CMMS and EAM automate equipment maintenance and increase the lifespan of your assets. If a tool-tracking solution is top of mind for you, the software you choose should offer modules in the following:
With asset tracking specifically, search for a program that can easily assign barcodes, asset tags, or even RFID (radio frequency identification) to your tools. That way you can follow their movement on the shop floor and beyond. Utilizing barcode scanners on mobile devices, front-line technicians can check in materials after completing work orders at your facility.
Q: Which industries use CMMS and EAM?
A: Construction companies, educational institutions, healthcare facilities, and retail chains all benefit from the equipment and tool-tracking solutions provided by CMMS. Other industries include:
Any enterprise or organization that needs to track assets, supplies, equipment, facilities, and properties can utilize a CMMS platform.
Q: Are CMMS and EAM Software as a Service (SaaS)?
A: Our top four recommendations exist in the SaaS model. This means you subscribe to the service monthly or annually. Your data is stored in the cloud, allowing you to access real-time maintenance metrics from your phone, tablet, and desktop.
On-premises CMMS and EAM are installed directly on the company’s server. This means more limited access to data, but users pay a one-time, upfront fee for perpetual licensing and hardware costs. On the other hand, this option affords more security and control over your information.