Childcare Management Software

Get the best childcare management software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Kindertales Screenshot

Kindertales

★★★★★
★★★★★
(2)
Kindertales childcare management software is adaptable and transformative for just about every need. With this all-in-one solution, you’ll be acquiring and retaining new families faster and enabling your staff to be the best educators they can be. Let’s…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
iCare Screenshot

iCare

★★★★★
★★★★★
(2)
iCare childcare management software is tailored to fit your exact needs. Childcare administration is laborious and repetitive. Yet, the tasks are necessary and have to get done somehow. Childcare software automates your repetitive work and offers insights…
Price Range
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Starting Price
$50/facility/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Sandbox Screenshot

Sandbox

★★★★★
★★★★★
(4)
Sandbox is an all-in-one child care software which allows you to manage your daycare and grow your business all in one place. Engage parents with real-time photos and updates throughout the day sent through secure instant messaging tools. With Sandbox…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$59/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Kangarootime Screenshot

Kangarootime

Kangarootime childcare management software allows for connectivity and communication between your centers. With in-depth reporting, automatic billing and invoicing, an all-in-one parent app, and more, Kangarootime has everything your center needs to…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
LifeCubby Screenshot

LifeCubby

★★★★★
★★★★★
(2)
LifeCubby childcare management software makes it easy to run your childcare center so you can focus on what really matters most: helping kids and their families. This software is made to be an efficient, all-in-one solution to make life simpler for…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$30/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
EZChildTrack Screenshot

EZChildTrack

★★★★★
★★★★★
(1)
EZChildTrack is a comprehensive online childcare software with automated billing/payment, parent portal, site access and multiple attendance options. With EZChildTrack, program directors, site coordinators, staff members can manage operations from a…
Client OS
Web
Deployment
Cloud Hosted
HiMama Screenshot

HiMama

★★★★★
★★★★★
(3)
HiMama is a top rated childcare app to manage your center, grow relationships with families and support your staff’s growth and development, all in one place! Engage your families and empower your staff with HiMama. HiMama childcare software combines an…
Client OS
Mac, Windows, iOS, Android
Deployment
Cloud Hosted
Procare Screenshot

Procare

★★★★★
★★★★★
(2)
Procare, formerly Kinderlime, is a child care management software made to help staff and parents stay connected and in control. This online or desktiop solution offers contactless check-in/out, integrated tuition collection, business management tools and…
Client OS
Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
brightwheel Screenshot

brightwheel

★★★★★
★★★★★
(4)
Brightwheel is a chidlcare software designed to help you manage your students, classrooms, families, and business all from one app. Brightwheel’s easy-to-use website and app help you delight families, save time, retain staff, and get paid on time. Manage…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Smartcare Screenshot

Smartcare

★★★★★
★★★★★
(2)
Smartcare, now part of Vanco, is a smarter childcare software solution designed to bundle your childcare tasks with payment processing. This software, also known as child care management, simplifies the process of managing day care, preschool, and other…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$59/month
Client OS
Mac, Web, Windows, Linux, iOS, Android
Deployment
Cloud Hosted

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Childcare Management Software Buyer’s Guide

What is Childcare Management Software?

Childcare management software, also called daycare management software, provides the tools childcare providers need to automate child check-in, student enrollment, and parent-teacher messaging. This all-in-one software is designed for all variety of childcare centers, such as:

  • Daycare facility
  • Preschool and Pre-K
  • Kindergarten
  • Nursery school
  • Early education centers
  • After school programs
  • Drop-in programs
  • Camp facilities

Overall, childcare management centers need to handle a lot of administrative tasks in addition to watching over the children in their care. Childcare or daycare management software makes it possible for staff to focus on kids rather than spending time performing these tasks themselves.

Features of Childcare Software

  • Enrollment: Set clear admissions standards for prospective students; manage who is and isn’t approved for enrollment at your facility or specific classes
  • Check-in: Provide ways for parents to securely sign-in their kids for each day, class, or program; use contactless check-in to reduce bottlenecks during peak drop-off times
  • Attendance tracking: Record daily, weekly, monthly, and year-long attendance records
  • Daily reports: Compile reports for parents and guardians listing what their child did, such as lessons, activities, meals, and more
  • Parent portal: Provide parents and guardians with direct access to their child’s records with an online portal accessible via desktop or mobile device; instantly share and communicate with parents through the portal
  • Messaging tools: Personalized parent communication; automated notifications can be sent to inform all parent/guardians in real-time of changing hours or sudden closures
  • Health and immunization records: Keep records of required immunizations of students based on your location and note any other relevant health information (allergens, dietary restrictions, etc)
  • Scheduling: Use a shared calendar to schedule staff and students, along with special events for your child care facility
  • Billing and invoicing: Send accurate invoices to parents and guardians; let them set up automatic or recurring payments to prevents missed deadlines

Best Daycare Management Software Benefits

Want to improve your childcare center? Consider childcare management software to optimize your business and improve services for the families in your care!

Focus on Students and Lesson Plans

There’s far more to running a daycare than playing with toys, eating snacks, and enjoying nap time. Depending on the exact facility, there are legal requirements for educating children and providing them nutritious food. Planning out meals and day activities should not take more of your already packed schedule than necessary. Yet for many staff members, building lesson plans and menus can take hours of additional work each day. With childcare management software, childcare providers can better coordinate these short and long-term activities in advance.

By streamlining your daily activities and lesson plans, your staff can focus more on the actual day-to-day needs of the kids in their care. Based on the age of the child, records made with daycare software can be kept detailing their scheduled and unscheduled activities:

  • General mood and behavior
  • Meals and snacks
  • Naps and playtime
  • Bathroom trips and/or diaper changes
  • Medication administration
  • Educational lessons
  • Test and quiz results
  • Milestones (words, steps, new foods, etc)

Improve Parent Engagement

A happy childhood begins at home. No matter how involved your daycare staff, parent and guardian involvement at home is vital to the development and wellbeing of any child. Childcare software offers multiple ways to contact parents online, such as direct communication through emails or texts. More general updates related to center management, intended for all families at your facility, can be posted through a mobile app. Online registration tools allow families to start enrollment at their own pace based on their child’s development and needs.

Messaging modules improve parent-teacher communication. Daily reports can be compiled then shared weekly by teachers through the parent portal. Parents and guardians can log-in for regular updates on a child’s progress and behavior. With most daycare management systems, you can even share photos and videos of kids directly to their parents during the day! And in the event of an emergency, whether it’s an unexpected closure due to inclement weather or a child needs medical care, parents can be contacted instantly through multiple means to ensure a fast response.

iCare Report Center
iCare lets you write daily reports on students, activities, and events.

Increase Security and Safety

Improved child safety practices are another important benefit offered by childcare software. Any software for the childcare industry should include robust security features. Check-in tools are among the most popular features for protecting children and reassuring parents. All sorts of information can be stored using these features, such as when a child arrived, who dropped them off, and how long they are staying for the day.

While these safety features reassure parents, they also make life easier for the staff. Teachers and helpers can use contactless check-in to take attendance and know where all their students are at any given time. With mobile apps, staff can even check on kids during trips or special events.

Additionally, up-to-date and easily accessible student records can help in emergency situations. For instance, a list of student dietary restrictions and allergies can indicate which kids need to have modified snacks or meals during care. Using software to share this information can ensure all staff are aware of these safety measures even if they are a temporary carer or substitute teacher.

Streamline Payments

Teachers are not salespeople and shouldn’t have to act like one in addition to all their childcare duties. Online payments facilitated by software allow parents and guardians to select the best option for their budget. For example, a parent can choose to automate recurring payments to your daycare so they don’t have to worry whether they’ve made their latest payment on time. Others may choose to pay in advance based on their financial situation.

By using a single childcare management system, you can integrate your attendance with your billing processes. If a student is absent or late, the system will automatically calculate fees. Childcare billing software frees up your staff from collecting paper checks or reaching out to parents themselves to collect payments, instead automating the process as much as possible. You can even send missed or late payment notifications through email or text.

User-friendly payment processing also helps your childcare business keep track of incoming payments without having to manually calculate payments. If you offer subsidized child and daycare services, you can even track payments from agencies and programs:

  • Department of Human Services (DHS)
  • Division of Family and Children Services (DFACS/DFCS)
  • Head Start
Kindertales Billing Plans
Make payments easier with billing plans from Kindertales.

Childcare Software Pricing

If your daycare center runs on a tight budget, affordable childcare management software is a must. Many daycare management solutions are available for a monthly subscription of $15 to $1,000 per month. Some also charge based on the amount of users or families in the system, such as $0.75 to $2.00 per student per month. Depending on the plan, extras like training, customer support, and IT may be included for an initial fee or as part of ongoing payments.

Apps compatible with iOS and Android mobile devices are also becoming increasingly popular with childcare providers since they allow for real-time updates on the go. Teachers on field trips can use check-in features to ensure all students are accounted for throughout the trip, all from their smartphone or tablet. In turn, parents can use paired apps on their own mobile devices to access daily sheets on their child throughout the day. However, these childcare apps might charge the parents themselves to be used, which can increase the cost per family per device or account.