Smart and innovative childcare software

About EZChildTrack

EZChildTrack is a comprehensive online childcare software with automated billing/payment, parent portal, site access and multiple attendance options. With EZChildTrack, program directors, site coordinators, staff members can manage operations from a single system. This is an automated, customizable childcare management solution made to increase revenue and reduce time and costs.

Video Overview

EZChildTrack Features

EZChildTrack includes a lot of useful features:

Parent Portal

  • Allows parents to register and enroll online
  • Parents can make payments online and enroll for auto-pay
  • Parents can manage childcare information and receive communications
  • Parents can download receipts and tax statements

Online Registration Form

  • Secure online registration forms for parent registration
  • Customizable registration forms to meet your program needs
  • Collect registration fee online at the time of registration
  • Email notification to parents upon approval

Billing and Statements

  • Efficiently manage all billing functions in a single system
  • Print payment reports, statements, invoices
  • Multiple payment methods supported
  • Batch payment posting

Calendar-based Enrollment

  • Calendar-based enrollment for programs offering flexible schedules
  • Parents can enroll using the inbuilt calendar
  • Parents can make online payment
  • Collect fee upfront for the enrolled period

Payment Processing

  • Online payments using credit cards or bank account
  • Automatic (recurring) payments holders
  • Track cash/check/money order payment
  • Individual and batch payment posting

iPad Interface

  • Record daily check-in/check-out in real-time
  • Track ‘checked-out by’ from authorized list
  • Eliminate paper rosters
  • Avoid manual attendance data entry

Site Access

  • Access detailed account information
  • Attendance recording using biometrics, badges, etc.
  • Accept payments at centers
  • Run reports for improved decision-making

Attendance Tracking

  • Track attendance for children and staff
  • Accurate billing based on attendance
  • Automatically bill for late pickups
  • Multiple attendance reports

Account Management

  • Efficiently manage information for children and family members centrally
  • Manage program registration and enrollment
  • Track account balance and payment due
  • Track parent communication using emails, letters, etc.

Communication Tools

  • Create and send emails to account holders in bulk
  • Send text messages in bulk to account holders
  • Create, manage bulletins containing important messages
  • Create, manage and print letters for targeted recipients
  • Filter recipients based on multiple criteria

Agency Accounting

  • Track families with financial assistance by enrollment with subsidized fee
  • Generate invoices for agency based on attendance
  • Track receivables by agency and parents
  • Manage agency payment posting

Staff Attendance

  • Check-in/check-out for staff attendance
  • Add and manage staff hours
  • Pay rate amount for a period based on hourly/weekly/biweekly/monthly/annual rate
  • Manage staff information at organization and site levels

Meal Tracking

  • Menu planning and scheduling by location
  • Meal Tracking - monthly meal counts
  • Nutrition analysis for food served
  • USDA CACFP reimbursement reports


  • Create your own customized reports
  • Executive dashboards with graphical reports
  • Comprehensive set of standard reports
  • Export report data to Excel

Product Overview

User Reviews of EZChildTrack

Submitted on March 8th, 2022 by Debi Embry from Brevard Public School FL

Brevard County Public Schools offers Before & After Care in 55 of our schools. We also offer Summer Camps and enrichment classes during the regular school year. We were using a web based software from a large company for many years prior to moving to EZChildTrack. After an extensive search process we selected EZChildTrack. We were most interested in a web based product with efficient and effective features including automation of weekly billing, late payment fees, late pick up fees and prorated credit based on acceptance. We were also interested in utilizing iPad/tablets to increase productivity of our site staff.

We have been using EZChildTrack for over two years and our staff finds it very easy to use. We are very happy with the software, especially the technical support provided.