Smarter childcare software solutions

About Smartcare

Smartcare, now part of Vanco, is a smarter childcare software solution designed to bundle your childcare tasks with payment processing. This software, also known as child care management, simplifies the process of managing day care, preschool, and other programs. What’s more, it helps you develop deeper relationships with both children and parents, ensuring long-lasting collaboration and a successful business model.

Use Smartcare for:

  • Multi-location management
  • Center management
  • Classroom management
  • After school child programs

Smartcare provides a cohesive platform to manage one or multi-site child care centers. The latest technology and comprehensive training support creates better methods of communication between staff and parents.

Smartcare software is mobile-friendly and gives you peace of mind with their stringent security solution.

Video Overview


  • Access to data anywhere
  • Real-time reporting
  • Easy parent communication
  • Reliable kiosk check in / out
  • Attendance tracking
  • Detailed reports
  • Staff key-tag time clock
  • Secure data management
  • Manage class ratios
  • Secure record keeping
  • Store medical records
  • Automated tuition billing
  • Payment options
  • Online bill pay for parents
  • Track prospective families
  • Agency payments
  • Multi-site dashboard

Your time is valuable. Do you really want to spend it putting together manual reports and data sheets? Instead, easily manage your daycare or preschool with Smartcare child care software.

Industries Served

Smartcare can be used by all sorts of childcare facilities and their staff, including:

  • Corporate chains
  • Franchises
  • Shared service administrators
  • Owners
  • Center directors
  • YMCA
  • School districts
  • Teachers

Of course, Smartcare can also be used by parents themselves through the parent app to get updates on attendance and billing.

Product Overview

User Reviews of Smartcare

Submitted on March 8th, 2022 by Katie Driver from Next Generation

Smartcare has been a huge benefit to your families. But it’s just been a really great way that the families can communicate with the staff.

And with Smartcare, we have the opportunity to touch base with the parents all day long, with pictures, videos. We can ask questions about needing more supplies, letting them know if an incident happened.

Submitted on March 8th, 2022 by Kathy Cookson from Morristown After School Program

So, before we started with Smartcare, we did have ChildCare Manager, but people were very skeptical about that. Because what they couldn’t see in ChildCare Manager was their up-to-date billing information. Where Smartcare, they can look at two months, three months, however long they want to go back to make sure that things are accurate.

All of a sudden, the payments started getting more and more frequent. A ton of people decided, I’m just going to put this on auto-pay. From when I used to have to do check deposits to the bank every week, now it’s coming in in auto-pay.