DCAA Compliant Accounting Software

Get the best DCAA compliant accounting software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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JAMIS Prime ERP Screenshot
JAMIS Prime ERP is simply the most intuitive and agile Cloud ERP solution for government contractors, offering integration across all key components of your business. JAMIS Prime enables you to leverage the cloud not only to connect with your mobile…
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Web
Deployment
Cloud Hosted
GCAS (Government Cost Accounting System) Screenshot
Track Your Contract Project Costs with a complete Accounting System! Experience significant cost savings as you better control operating costs, increase labor efficiency, support DCAA audits, monitor company cash flow, and effectively manage individual…
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Deployment
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eFAACT Screenshot
eFAACT is the proven QuickBooks solution for meeting DCAA and other audit agency compliance requirements. SIMPLE, CONSISTENT and AFFORDABLE. Time Tracking Compliance: TimeCard Web for employees and consultants; Online work authorization reference…
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Deployment
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WrkPlan Screenshot
WrkPlan
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WrkPlan (formerly ERPGOV Cloud) is a modern cloud-based ERP software optimized for Government contracting and other project-based businesses. It is a DCAA-compliant accounting and contract management system that generates government invoices in T&M, cost…
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Starting Price
$450/month
Client OS
Web
Deployment
Cloud Hosted
DCAA-Assist Screenshot
DCAA-Assist
DCAA-Assist is here to help you navigate and master the complexity of government contracts requirements so you may develop and implement accounting solutions that are fully compliant with these unique accounting and reporting regulations. DCAA-Assist…
Client OS
Deployment
Cloud Hosted
ContractEdge Screenshot
Get high ROI and continuous value from your cloud accounting software provider, not just a maintenance bill. With ContractEdge powered by Intacct, you receive automatic quarterly upgrades that are touch-free for you—no business disruption, no costly…
Client OS
Web
Deployment
Cloud Hosted
DCAA On-Demand Screenshot
DCAA On-Demand
Helping Government Contractors Automate and Manage Business Processes. As a federal contractor, Daston Corporation understands the unique cost accounting requirements for businesses that sell to the U.S. federal government, and has leveraged its extensive…
Client OS
Web
Deployment
Cloud Hosted
Light4 Screenshot
Light4
A comprehensive, full-featured, financial and project cost accounting and project management application designed for multi-user access across all TCP/IP networks….
Client OS
Mac, Web, Windows
Deployment
Cloud Hosted
Corp_ProSM Screenshot
Corp_ProSM is a revolutionary new tool for small government contractors and non-profits. It offers a completely self contained DCAA compliant job cost accounting combined with an enterprise management system&with no up front costs and no special server or…
Client OS
Deployment
Cloud Hosted
PROCAS Screenshot
PROCAS
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PROCAS was designed to align the way accounting software functions with the way people are required to operate within the confines of government contracting regulations. Accounting, timekeeping, expense reporting, and project management systems are all…
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Starting Price
$295/month
Client OS
Web, Windows
Deployment
Cloud Hosted
S2 Project Accounting Screenshot
Government contractors know all about the Defense Contract Audit Agency. So do we! In fact, S2 Incorporated originally designed the S2 Project Accounting module after extensively working with government contracting agencies and providing consulting for…
Client OS
Windows
Deployment
Cloud Hosted
Digisoft DS Screenshot
Digisoft DS
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(2)
Maintaining DCAA compliance can be a daunting task, but it doesn’t have to be when you have an integrated system that can help keep your company compliant at all times. Whether you are a seasoned government contractor looking to streamline your…
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Starting Price
$25/user/month
Client OS
Web
Deployment
Cloud or On-Premises
QuickBooks Enterprise Screenshot
QuickBooks Enterprise
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(29)
QuickBooks Enterprise Solutions by Intuit offers the most comprehensive business management solution for growing businesses with up to 30 simultaneous users. Enterprise Solutions allows you to customize any of the 120+ built-in Reports and forms to look…
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Starting Price
$1,577/year
Client OS
Windows
Deployment
Cloud or On-Premises
SYMPAQ SQL Screenshot
SYMPAQ SQL
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SYMPAQ SQL cost accounting is the result of Aldebaron’s years of experience with servicing government contractors and not-for-profits. SYMPAQ SQL has all of the power and capability you need to report cost data on government contracts. SYMPAQ SQL is built…
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Starting Price
$5,000/year
Client OS
Windows, Web
Deployment
Cloud Hosted
Deltek Costpoint Screenshot
No matter what your project-driven business, Deltek Costpoint empowers you with the information you need to run your entire business more efficiently and profitably. In fact, Deltek’s portfolio of Costpoint-compatible applications allows you to extend…
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Deployment
Cloud or On-Premises
Dynamics 365 Business Central Screenshot
Dynamics 365 Business Central
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(4)
Get a complete business and financial management solution for small and medium-sized businesses. Microsoft Dynamics 365 Business Central makes ordering, selling, invoicing, and reporting easier—starting on day one. [[toc]] With the October ’18 release…
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Starting Price
$40/user/month
Client OS
Web
Deployment
Cloud or On-Premises
GovCon Connect Screenshot
GovCon Connect
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(2)
GovCon Connect is a DCAA compliant software for government contractors using QuickBooks Desktop or QuickBooks Online . The solution is a low cost way to pass DCAA audits and provide contract management and indirect rate calculations. Timesheets; Chart of…
Client OS
Web, Windows
Deployment
Cloud or On-Premises
Aspire GovCon Accounting Screenshot
Aspire GovCon Accounting
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ASPIRE is a compliant project-based Accounting, Financial Management and Collaboration platform for growing government contractors. Aspire offers a powerful combination of the best Cloud technologies and DCAA-compliant accounting features for small to…
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Starting Price
$125/month
Client OS
Web
Deployment
Cloud Hosted
Unanet Project Software Screenshot
Unanet Project Software
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(2)
Unanet provides one software for people, projects and financials; integrating project tracking and management with timesheets and expense reports, project accounting, receivables, payables, general ledger and cost pool calculations (allocations) in a…
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Web
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Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free DCAA compliant accounting software recommendations that meet your exact requirements.

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DCAA Compliant Accounting Software Buyer’s Guide

What is DCAA Compliant Accounting Software?

DCAA Compliant Accounting software is any financial solution compliant with the Defense Contract Audit Agency (DCAA) requirements, the government organization responsible for auditing government contracts made with the Department of Defense (DoD). For financial and accounting software to be DCAA compliant, it simply must follow the latest DCAA’s recommendation and regulations.

One thing to note is no software is officially “DCAA approved”, as the term itself is an inaccurate designation. In reality, it’s your organization and the procedures you follow that need to be managed better for compliance. Any ERP or accounting software could be classified as DCAA compliant if it passes the required accounting system audit based on Government Auditing Standards from the “Yellow Book”.

Government contractors span a huge variety of different business models, from small businesses to global enterprises. One thing that all government contractors have in common though is a high level of oversight with DCAA audits. Most federal government contractors looking to win bids and contracts for DoD jobs will need an accounting system that can pass an audit from the DCAA and easily prove a contractor’s compliance with Federal Acquisition Regulation (FAR) regulations. The right accounting software can help your government contracting company ensure financial visibility for the different monitoring organizations and compliance with relevant regulations.

Key Features of DCAA Compliant Accounting Software

  • Expense Reporting: Measure financial data in a general ledger to balance Accounts Receivable (AR) and Accounts Payable (AP) and report on all direct and indirect costs
  • Cost Accounting: Accurately report on the allocation of funds to produce goods and services during government contracted projects
  • Contract Management: Manage the creation, negotiation, signing, and renewal of legally-binding government contracts, including subcontracts
  • Project Management: Coordinate and streamline the execution of project tasks to optimize direct and indirect costs related to labor and equipment utilization
  • Timekeeping System: Use timesheets for employee time tracking on all DoD contracted work assignments to ensure accurate hours are reported
JAMIS Prime ERP DCAA Compliant Software
JAMIS Prime ERP is an intuitive and agile cloud-based ERP for government contractors.

The scope of the different project accounting practices available to government contractors is as varied as the types of businesses that perform government contract work. Some small businesses will need to perform their own accounting in-house while others can afford Certified Public Accountants (CPAs) to handle the work for them. With so many possibilities, accounting software packages designed to meet DCAA requirements for government contractor companies must offer a full range of financial management tools. Accounting features include the ability to track real-time expenses, manage payroll from labor distribution, estimate job costs, perform bank reconciliations, and create top level financial reports.

Additionally, there is a huge variety of applications available for your specific DCAA compliant accounting system. For example, manufacturers will find MRP, inventory control, and bill of materials modules, while food services firms can benefit from point of sale solutions. Other typical applications can include time and billing, job costing, CRM, eCommerce, and work order management to name just a few.

One common need for government contractors is functionality to assist with bid and proposal processes. Applications are readily available that will help manage a portfolio of projects, while assisting in developing bids and managing on-going work for specific projects.

Best Government Contractor Accounting Software Benefits

Accounting software designed for your government contracting business can help you manage costs, revenues, and profits, while providing the ability to view the information on a per project basis. With the right accounting tools you can easily establish auditable financial records.

Manage Unallowable Costs

A common issue companies face when dealing with government agencies is determining allowable and unallowable costs. The former can be reimbursed or fully covered by a contract’s terms. The latter can leave your business footing the bill. Generally, allowable costs are those which are necessary for the completion of a project: expenses related to manufacturing, delivery, or a service.

Unallowable cost as defined by FAR 31.205 are those which do not meet these criteria:

  • Reasonable
  • Allocable
  • Cost Accounting Standards (CAS)
  • Contract terms
  • FAR subpart limitations

For instance, imagine a small business wins a government contract. They require transportation for their workers to get to and from a job site. Purchasing one or two vehicles would be reasonable and therefore an allowable cost under DCAA regulations. On the other hand, buying a fleet of luxury cars would be considered unreasonable and thus unallowable.

It’s important to note many indirect costs fall under the unallowable umbrella. With DCAA compliant accounting software, your employees can remain aware of whether their work is or isn’t covered.

PROCAS ERP Software
Calculate indirect rates to determine unallowable costs with PROCAS.

Maintain Government Contractor Accounting Compliance

Government contractor organizations are among the most frequently audited businesses in the world. Compliance with assorted regulations is part of doing business as a government contractor. Especially for smaller government contractors, there may be little expertise in dealing with audit agencies and the wide variety of different regulations. Approved accounting systems specifically designed to promote regulatory compliance can be of enormous assistance in helping your organization meet DCAA, DCMA, DOL, IG, and GAO standards.

DCAA Compliant Accounting System Costs

DCAA compliant accounting software is available for companies of all sizes. While completely custom software systems are always an option, it can be expensive and difficult to maintain such a program. With the huge variety of options already on the market, there is likely a solution to meet the needs of your business without the hassle and expense of customization. Some SaaS options are available for as low as $25 per month per user while others are up to $450 per month.

The right government contract accounting software should do more than simply ensure regulations compliance. It should also provide you with the tools you need to boost the profitability of your business and lower your operational cost. By more effectively monitoring profitability you can better identify which project management processes you need to improve. Additionally, if you streamline your accounting processes you can save time and avoid costly errors which arise frequently when data is not integrated or needs to be manually re-entered in multiple systems.

Is QuickBooks DCAA Compliant?

QuickBooks by Intuit offers incredibly popular accounting software products to businesses of all industries. As such, many government contractors have asked if their current QuickBooks software is already DCAA compliant. The answer depends on usage and additional software integrations. For instance, when time tracking features are used correctly and honestly by all team members, QuickBooks can be DCAA compliant by creating an audit trail for timesheets. And the software is compliant when used in conjunction with another approved system, such as GovCon, so you don’t have to change your entire accounting system if you already use QuickBooks.

Digisoft DS Software
Digisoft DS is a DCAA compliant accounting system.