Kanban Software

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Trello Screenshot
Trello is a project management software that helps teams work more collaboratively. The solution offers boards, lists, cards, and anything else to organize and prioritize projects. Your team will stay organized with Trello through comments, attachments…
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Starting Price
$9.99/month/user
Client OS
Web
Deployment
Cloud Hosted
Jira Screenshot
Jira is a project management tool designed to keep teams organized and increase productivity. Scrum and Kanban boards help visualize the progress of tasks to keep everyone on track. Custom Workflows; Agile Reporting; Scrum and Kanban Boards; Roadmaps…
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Starting Price
$7/month/user
Client OS
Web
Deployment
Cloud Hosted
Asana Screenshot
Asana is a work management platform that makes your team’s work, projects, and tasks easily to handle online. The project management software is used by individuals and teams to make sure projects and tasks are completed on time. One shared space can hold…
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$10.99/month/user
Client OS
Web
Deployment
Cloud Hosted
Kanbanize Screenshot
Kanbanize
★★★★★
★★★★★
(2)
Kanbanize is a Kanban software for improving your agile project management. This carefully designed Kanban software tool provides deep and powerful functionality but with a user experience that is beautiful in its simplicity. You and your team enjoy a…
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Starting Price
$179/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Wrike Screenshot
Wrike
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Wrike is an online project management solution. This software offers a number of features to help with project planning, reporting project status in real-time, collaboration, and workflow management. Wrike offers a free plan for 5 users with limited…
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Starting Price
$9.80/month/user
Client OS
Web
Deployment
Cloud Hosted
Axosoft Screenshot
Axosoft
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(1)
Axosoft is the Scrum software for agile teams in need of a powerful and comprehensive set of tools for software development. This hosted or installed solution offers Scrum and bug tracking along with a custom help desk and wiki. Axosoft has several tools…
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Starting Price
$21/month/user
Client OS
Mac, Web, Windows
Deployment
Cloud or On-Premises
MeisterTask Screenshot
MeisterTask
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MeisterTask helps you manage tasks in a beautiful, customizable environment perfectly adapted to your needs. Intuitive to use, MeisterTask packs powerful capabilities behind a clean design. From collaboration and individual task management to project…
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Starting Price
$8.25/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud Hosted
Monday.com Screenshot
Monday.com
★★★★★
★★★★★
(4)
Monday.com lets you plan, organize, and track in one visual space. Monday.com lets you create a custom workflow so any team in your company can work on what they need the way that is easiest for them. With Monday.com, you can create dashboards to gain…
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Starting Price
$8/month/user
Client OS
Web
Deployment
Cloud Hosted
nTask Screenshot
nTask
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(2)
nTask is an online collaboration platform for smart teams looking for project management. The free business management software provides Gantt charts, task management, meeting agendas, time tracking, and issue management. nTask allows for over 1,000…
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Starting Price
$2.99/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Taiga Screenshot
Taiga
★★★★★
★★★★★
(2)
Taiga is an open-source agile project management software capable of supporting teams across both Scrum and Kanban frameworks. Taiga is the project management tool for multi-functional agile teams thanks to a rich feature set with an intuitive user…
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Starting Price
$5/month/user
Client OS
Web
Deployment
Cloud or On-Premises
Zoho Projects Screenshot
Zoho Projects is a cloud-based project management tool that plans, tracks, and collaborates your work with your team-from any place, with any device. From scheduling mishaps to conflicting ideas, Zoho Projects ensures you can break down your projects into…
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Starting Price
$3/month/user
Client OS
Web
Deployment
Cloud Hosted
ProofHub Screenshot
ProofHub
★★★★★
★★★★★
(1)
ProofHub is a project management and project planning tool that lets you plan, collaborate, organize, and deliver projects of all sizes on time. This is accomplished through Kanban boards, custom workflows, gantt charts, task lists, user permissions, and…
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Starting Price
$45/month
Client OS
Web
Deployment
Cloud Hosted
Smartsheet Screenshot
Smartsheet
★★★★★
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(1)
Smartsheet is a work execution platform that helps increase the speed of your business so you can make better decisions faster. Configure, adapt, and improve work processes; Speed up execution of repetitive tasks; Share information with stakeholders…
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Starting Price
$14/month
Client OS
Web
Deployment
Cloud Hosted
ClickUp Screenshot
ClickUp is a forever free productivity app for managing tasks in projects, document management, team chat, goal setting, and more. The software lets you customize the way you manage work, build docs, wikis, & knowledge bases, monitor and manage your…
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Starting Price
$5/month/user
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud Hosted
Kissflow Screenshot
Kissflow is a digital workplace platform that helps track all work at your business, including HR, procurement, finance and operations, and more. Capabilities of these cloud products include process management, case management, collaboration on projects…
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Starting Price
$9/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Agilean Screenshot
Agilean makes your teams more agile and ready to take on change so you can focus on your goals that matter. From planning, tracking, impediments, standup meetings, releases, retrospects and reporting, this is a one-stop solutions for all your project…
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Starting Price
$5/month/user
Client OS
Web
Deployment
Cloud Hosted
Bitrix24 Screenshot
Bitrix24
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Bitrix24 is a business management software providing a unified approach to communications, tasks and projects, CRM, contact management, and website creation. Bitrix24 is available on-premise and on a private cloud. Calendar; Reminders; and Group chat…
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Starting Price
$69/month
Client OS
Web
Deployment
Cloud Hosted
ProWorkflow Screenshot
ProWorkflow
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(1)
ProWorkflow is a project management solution designed to be flexible enough to handle project management in small, medium and large businesses. ProWorkflow will scale to match the growth needs in your business whether a freelancer, small business or…
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Starting Price
$10/month/user
Client OS
Web
Deployment
Cloud Hosted
Toggl Plan Screenshot
Toggl Plan is a project planning software for managing tasks, teams, and projects through a simple and effortless system. The visual overview gives your a glance at what your employees are up to and what they should expect next. Toggl Plan offers kanban…
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   $     $     $     $     $   
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Starting Price
$8/month/user
Client OS
Web
Deployment
Cloud Hosted
Basecamp Screenshot
Basecamp
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The Basecamp platform makes it possible to run entire company remotely. Remote work is especially challenging across emails, file services, task managers, spreadsheets, chats, meetings, etc. Things get lost, you don’t know where to look for stuff, and…
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Starting Price
$99/month
Client OS
Web
Deployment
Cloud Hosted

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Kanban Software Buyer’s Guide

There are many ways to organize your business workflow, though visual charts are perhaps the most common. A Kanban board is one of the most popular organization chart methods primarily used in agile project management, as it visually divides the entire project through each stage of development into “swimlanes” with every task listed on a card.

What is Kanban Software?

Kanban software automates the creation of organizational boards to better visualize work and project progress in real-time. The methodology is simple: have all project tasks visible as cards in an online format to keep team members informed of their responsibilities and progress. In style, the columns of Kanban boards are regularly compared to swimlanes which break up a large pool into smaller, workable sections for each swimmer. For example, a simple Kanban board might resemble this:

Standard Kanban Board
Standard Kanban board with three lanes.

While a more complex project’s board might look like this:

Complex Kanban Board
Complex Kanban Board with multiple lanes.

The first only includes three columns or “lanes”, representing “to-do”, “doing”, and “done”. The second gets far more complex to address any backlog and include ways to verify work on all dependencies. Regardless of size, every Kanban project is easy to visually track from start to finish.

Previously, companies could make their own Kanban boards using Post-It notes on a bulletin board or written notes on a dry-erase board. However, those methods led to easy accidents with missing notes or erased tasks. By implementing this specific project management software, companies can make customizable Kanban boards as simple or complex as possible while reducing the possibility of these mistakes from human error.

Kanban software uses automation and templates generate these boards, allowing project managers to rearrange task cards instantaneously to better fit a changing project timeline. While Kanban methodology is popular in software development, it can be used by every industry.

Kanban Software Features

  • Roadmap and forecasting: Determine the best path for a project before any work begins, possibly through scrum meetings
  • Kanban board templates: Start each board project using a pre-existing or custom template to cut down on time spent organizing cards
  • Task management: Control all aspects of a task, such as who is assigned to it, when it can begin, when it should be completed, and any necessary resources, and include all that information on a card
  • Prioritization: Categorize different tasks based on importance and move those items up in the project timeline
  • Work in progress (WIP) limits: Set limits on how many cards can be active at any point for individuals or team members
  • Dependency tracking: Ensure all dependencies are fulfilled before moving a project forward
  • Time tracking: Record individual and team time spent on specific tasks or projects
  • Milestone tracking: Monitor different goals and metrics related to the project to ensure completion before or by the deadline
  • Alerts and notifications: Get informed when important deadlines are approaching, send automated notifications to individuals or teams based on upcoming task milestones

Best Kanban Software Benefits

As described above, there are many uses for tracking project progress with Kanban board software:

Adjust Task Cards Instantly

The first main advantage of Kanban boards is the ability to instantly modify task cards and move them around in real-time. New cards can be added as needed while older ones can be modified, for instance, if the scope of a project changes. The ability to adapt your Kanban board to ever changing conditions makes them invaluable for keeping everyone in sync.

Additionally, the ability to edit the cards and board can help ensure the project is completed correctly. For example, imagine you’re using a multi-column Kanban board for a very big project. A team member finishes a task and moves the card into a “review” column. Once there, the manager or client discovers more work is needed. By using software, the card can be moved back to the “doing” or “in-progress” column of the Kanban board. Only after a task is verified as completed can the project manager move the card to the “done” column.

Reduce Human Error and Accidents

The earliest Kanban boards were simply written down on paper cards handed from worker to worker down a vehicle production line. If one person is in the wrong spot, the card could go missing and leave production unaware of what each unfinished vehicle needs. Some companies made theirs by arranging scraps of paper onto a desk into different columns. Yet a small breeze could accidentally shift the paper, leading to confusion further into the project. Not to mention, being written on paper made them hard to update without having to draft a new document.

Another option was to write erasable notes on whiteboards and blackboards, though accidental erasures could still occur. When Post-It notes became a viable alternative, they also had drawbacks, as moving the note multiple times could weaken the adhesive and cause it to fall off the board. Overall, none of these methods were foolproof.

This is where Kanban software enters the picture. By digitizing your Kanban boards, the chance for lost tasks from human error or accident goes significantly down. Easily make your Kanban boards as simple or complex as possible while minimizing error. And protect your project details in a secure location which cannot be compromised by a light breeze or smudged handwriting. The boards are also accessible to remote workers, which is incredibly useful if you have multiple teams working on the same project at different locations.

Jira Project Management Software
Jira software allows you to add and change workflow while a project is in-progress.

Expedite Project Tasks and Minimize Bottlenecks

One of the most common delays in project management comes from failing to start new tasks when old ones are completed. Imagine an individual finishes a task and forgets to update the rest of the team, leading others to believe they cannot start their own work because there are still missing dependencies.

Since digital Kanban boards update automatically, everyone on the project can remain fully informed about task progress and completed milestones. Additionally, software can identify common bottleneck areas, allowing you to adjust your methods to prevent them in the future by considering WIP limits.

For instance, setting WIP limits might mean only five Kanban cards can be in the “doing” lane at a time. If a team member attempts to move a sixth card over from “to-do”, the Kanban software will not allow it. This will encourage the individual to join on the already in-progress tasks to ensure those get done first. Not only does this keep all tasks moving through bottlenecks, it can prevent employee burnout from taking on too many tasks at once.

The Kanban method offers incredibly popular project management tools, but they are not the only option out there. Other methods include Gantt, RACI, and PERT charts, to name a few. There are also scrums to address prioritization and updates. All provide unique benefits to keeping your project management as agile as possible.

First, Gantt charts offer a simple yet effective way of organizing and planning out project tasks. Used in every industry since Henry Gantt created them in the 1910s, these charts visualize progress through a colorful timeline. Anyone can look at the chart as a roadmap to see what is done, what needs to be done, and when it should be done to meet due dates.

Additional methods of project management utilize RACI charts and PERT charts. First, RACI stands for:

  • Responsible: Whoever is assigned to the task
  • Accountable: Whoever ensures the task is completed
  • Consulted: Experts who provide insight into the task
  • Informed: Anyone who requires updates on task progress

Also called responsibility assignment matrix (RAM) or linear responsibility chart), the RACI method focuses on determining who is responsible for any given task. In contrast, the PERT chart refers to a “project evaluation and review technique” which streamlines workflow by identifying important milestones and then coordinating between all necessary dependencies to ensure an optimized sequence of tasks.

All of these different project management charts can help you to plan out and execute projects better. One major benefit of Kanban boards compared to some of the other methods is the ability to track the overall process equally. You can stay ahead of deadlines, see upcoming milestones, know about backlog, and keep track of team communication all through Kanban software.