ALCIE Project Management & Accounting Suite

ALClE’s multi-company Project Management & Accounting Suite provides an enterprise-wide work-in-process system designed to accommodate a wide variety of requirements. Virtually all types of project costs may be recorded.

Material, labor and expenses are individually tracked by virtually unlimited project-specific or global work codes. For billable projects, on-line and printed worksheets provide a detailed list of transactions that can be adjusted for billing write-ups or write-downs.

Project Accounting is automatically integrated with ALCIE’s Financial Suite.

Some powerful features:

• Time Sheet entry with unlimited comments, edit lists, exception reports and missing timesheet reports.
• Project budgeting by work code.
• Virtually unlimited work categories and billing rates per employee.
• Time sheet entry of billable or non-billable expenses.
• Real-time inventory issues to project.

Accounts Payable

ALClE’s ALCIE A/P is a multi-use enterprise financial application which can record transactions from Purchase Orders, Project Accounting, Inventory Job Cost Manufacturing and other General Accounting transactions. It supports Recurring Payables, complex inter-company distributions, multiple sub-ledgers and banks and currencies. Virtually unlimited vendor mailing addresses, payment flexibility and manual check processing. Accounts Payable module offers enterprise-wide functionality including automatic calculation of due and discount dates, automatic voucher numbering, check reconciliation, duplicate invoice checking, recurring payables, and complex inter-company distributions.

Accounts Payable voucher entry enables automatic reconciliation with Purchases, Expense Requisitions, Inventory Price Adjustments, Project/Activity Accounting and Manufacturing Job Cost which reduces clerical time and contributes to the bottom line.

Some powerful features:

• Fast voucher entry with user-defined auto-skip fields. Manual check and void check processing. Vendor history can be retained indefinitely.
• Adjust inventory/job cost for price/quantity variances from ALCIE Purchase Order receiving or ALCIE Job Cost applications. Inter-company vouchering with automatic inter-company entries.
• Recurring voucher processing with start, stop and review dates. Default general ledger account per vendor.
• Invoice payment flexibility is virtually unlimited, including partial payments, payments by due or discount dates, vendor, sub-ledger or invoice ranges, with optional manual overrides.
• On-line vendor account inquiry of open invoices and detailed transaction history

Optionally it can also be a robust, self-sufficient stand alone accounts payable application.

Accounts Receivable

ALCIE A/R is a multi-purpose enterprise Accounts Receivable Application. Its features include Cash Receipts, Recurring Transactions, Finance Charges, Debit/Credit Processing and includes an embedded Invoicing subsystem. It supports multiple A/R sub-ledgers, banks and currencies, inter-company transactions and multiple ship-to addresses per customer account. ALCIE A/R provides an Import function for automated loading of transactions generated by third-party or other in-house billing systems.In addition, ALCIE’s Accounts Receivable module provides enterprise-wide functionality with detailed immediate customer inquiries and instant access to extensive credit and payment information.

Some powerful features:

• Direct entry of debit, crdit and sales transactions with optional invoice printing. Automated entries from other ALCIE applications and external systems. Easy entry of cash receipts with allocation to specific invoices, allowance and unapplied credits. All transactions details are retained for user definable period.
• Salesperson, stocking location, FOB, freight billing, territory, tax entity, service charges, ship via, zone, region and terms codes are stored in easy access table, shared with other modules eliminating duplicate entry.
• Extensive sales analysis reports.
• On-line account inquiry including aging, remaining credit, open balances and detailed transaction history.
• Salesperson commission reporting available in detail or summary forms.
• Customer adjustments with edit and journal reports. Customer statements may be printed by user definable frequency.

Optionally it can also be a robust, self-sufficient stand alone accounts receivable application.

ALCIE Inventory Management

ALCIE’s multi-warehouse Inventory Management provides enterprise-wide inventory control including full inventory receipts, issues, transfers, physical cycle counts and ABC analysis. The Inventory module services all ALCIE Distribution and Manufacturing modules, as well as the Project Accounting module. ALCIE Inventory Management automatically integrates with General Ledger, Sales Order Entry & Invoicing, Bulk Distribution, Purchasing and Expense Requisitioning, Accounts Payable, Project Accounting, Bill of Materials, Manufacturing and Quoting & Estimating.

Some Distinguishing Features:

• Virtually unlimited stocking locations.
• Unlimited units or measure with automatic conversion at receiving and shipping time.
• Physical cycle count processing including freeze function, cycle codes, and tag controls.
• Unlimited number of vendors per item.
• Lot and serial number tracking capability.
• Hazardous Material classifications.

ALCIE Project Accounting

The ALCIE Project Accounting system is a comprehensive Work-in-Process accounting tool, which tracks cost to projects by classification of work. The system has been designed to accommodate a wide variety of requirements. The module is fully interfaced to the ALCIE General Ledger, Accounts Payable, Accounts Receivable, Payroll, Inventory and Purchase Order modules so that virtually all types of costs may be recorded. The system provides a useful ‘bill draft’ worksheet, which provides a detailed list of transactions to be billed. An adjustment screen provides a mechanism for adjusting the billing for write-ups and/or write-downs. Several invoice formats provide anywhere from a summary billing “For Services Rendered” to complete itemized billing.

Costs are tracked to specific projects and to Work Codes within projects. Work codes may be grouped by work category for summary reporting. Material, labor and expenses are individually separated for each work code further expanding the detail level of reporting. Virtually all businesses have projects. They may include tracking promotional expenses, development projects, construction projects, professional services for a client, etc.

Some Distinguishing Features are:

• Project master with Accounting controls.
• Client master - uses Accounts Receivable master if ALCIE Accounts Receivable module is installed.
• Employee master - uses Payroll master if ALCIE Payroll module is installed.
• Time and Expense Edit Listing.
• Exception Edit list for Invalid Project and/or Work Code Entry.
• Missing Time Sheet Report.
• Inventory Issues to Project in Real Time mode.
• Cash receipts Posting - Requires Accounts Receivable module.
• Billing Preparation/Invoicing-requires ALCIE Accounts Receivable module.

ALCIE Project Billing

The Project Billing system collects billable and non-billable costs. These costs are captured directly from within the Project Management module, as well as from other external ALCiE modules such as General Ledger, Accounts Payable, Purchase Order and Inventory Management. The Project Billing system also prepares bills and prints invoices for billable projects assigned to clients based on the costs incurred and recorded. Both billable and non-billable project Work Codes can be assigned to a project. All project costs can be automatically transferred to the ALCiE General Ledger module. Invoices can be automatically posted to the ALCiE Accounts Receivable Module.

Some powerful features:

• PreBill Report
• Billing Edit List
• Print and Reprint Invoices at any time
• Show Billable and Unbillable hours
• Show both Reimbursable & Non-Reimbursable Expenses

ALCIE Purchasing

ALClE’s Purchase Order module provides enterprise-wide instant tracking of Orders and Requisitions by requisitioner, buyer, vendor, item, order, project or job. Purchasing is automatically integrated with ALCIE’s Distribution, Manufacturing and Financial modules. Requisitioning is either item or vendor driven and supports non-purchase order expense requisitioning. Accounts Payable vendor invoices reconcile with both purchase order receipts (with automatic inventory cost adjustments as required), or non-purchase order requisitions.

Some Distinguishing Features:

• Unlimited line item comments.
• Dual requisitioning methods.
• Centralized buyer-oriented Purchasing model.
• Distributed vendor-directed Purchasing model.
• Automatically generate purchase orders from requisitions.
• Multiple requisition types can be user-defined with not-to-exceed thresholds.
• Non-purchase order requisition types may be defined.
• Define whether requisition type automatically reserves Purchase order numbers or not.
• Automatic generation of requisitions by Order Entry (drop-ship orders) and Inventory Control.
• Accrual system used for items received, but not yet invoiced.
• Vendor, item and pricing history may be retained indefinitely.

General Ledger

ALCIE G/L is a multi-purpose enterprise-wide application designed to capture and trace every fiscal transaction in your organization, whether entered directly in the G/L module or automatically captured from other installed modules. On-line Inquiry provides drill-down capability into Accounts Payable, Receivable and Inventory transactions. Features include: Journal Entry and Reversing Entries, Recurring Transactions, Budgets, Allocations, and custom report writing. A virtually unlimited assortment of financial statements and management reports can be produced.

Transactions are manually input or automatically created by other installed ALCIE modules. A virtually unlimited array of financial statements and management reports can be produced.

Some powerful features:

• User defined, multi-company, charts of accounts with multi-level reporting and consolidation. Common chart of accounts option for multiple companies.
• Automatic journal entries from all other ALCIE applications or from user definable recurring entries. Prior or future period adjustments. Account allocations based on powerful user definable rules.
• Transaction detail and comparative data may be retained indefinitely. Reprint journals at any time.
• Begin new fiscal year processing before closing previous year, retaining all details in previous years. User definable financial statements using ALCIE’s Financial reportwritter.
• Mutliple currencies.

Optionally it can also be a robust, self-sufficient stand alone general ledger application.