A multi-module management system designed by ProActiveSoftware.
The solution is designed to be flexible enough to handle project management in small, medium and large businesses.
ProWorkflow will scale to match the growth needs in your business whether a freelancer, small business or corporate, so you just need to focus on the work!
ProWorkflow is a fast, easy to use project management and time tracking solution.
The application has been designed from the ground up with your most important asset in mind: Your Staff!
ProWorkflow helps you keep accurate timesheets, project schedules and delegate project tasks whilst using the timeline to have an overview of company activity.
ProWorkflow is designed to run beautifully in a browser on your desktop PC/Mac or on your touchscreen mobile, smartphone or tablet.
The desktop version runs in all modern web browsers and is a comprehensive, powerful, online project management tool.
The mobile web application will run in the browser on any modern smartphone
Invoices created in ProWorkflow can be syncronized with a number of popular online account solutions.
Contacts and invoice statuses can be updated automatically between the two apps, streamlining your billing process and saving you admin time.
We currently sync with:
ProWorkflow staff are fanatical about providing great support!
As well as email and phone support, we’ve created a number of support resources to get you sorted. Check out the support page for more info.
There’s also built in help, webinars & support videos to get you up to speed!
Easily adapt to project requirement, more easily generate visual report and infographic, comprehensive access to control. Adjust the color scheme and logos for your ProWorkflow account and it just feels like home.
The solution is very easy to integrate into daily operations. It is intuitive to use, allowing managers the ability to have a timeline and timesheet based oversight of activity, and employees to see only what they need to, in order to manage their projects and track their time.
ProWorkflow makes it simple and easy to manage all of your Contacts. Your Staff, Clients and Contractors can collaborate on projects & tasks as needed.
The Contact manager is a central hub for all of your Contacts. Store important notes and detailed information about the companies and contacts you work with.
Managing your Contacts has never been easier; enable/disable access permissions, tag, personalize, add a Google map, group and update details easily. Use the ‘Bulk Email’ feature to mail groups or all of your contacts.
It’s easy to upload and share files on your projects and tasks. Drag and drop files from the desktop and use messages for simple file collaboration.
Adding files is easy. Just drag and drop the files onto a Project, Task or Project Request. Alternatively use the ‘Add File’ feature to upload a single or multiple files.
Using the ‘File Space Manager’ in the Settings, you can quickly manage all your uploaded files, allowing you to keep your account size under control.
Centralized file sharing on projects is a highly efficient way to manage your work and team. Having all staff working on one project page with one set of files eliminates confusions and errors.
Collaborate, communicate, discuss and keep the team informed with Messages.
ProWorkflow makes it easy to have all relevant communications relating to a Project in one central place.
Communicate with team members, clients and contractors by starting a discussion (private or public) within a Project or a Task. Attach relevant files to the discussion ensuring that all resources are at your fingertips.
Recipients can reply to the message direct form their email client and replies are added to the project discussion. Easy!
We designed ProWorkflow Mobile to bring the power of your ProWorkflow account to your touchscreen smartphone or tablet. As well as standard features like time tracking and task management, you can download files and keep colleagues up to date with built-in messaging.
Powerful reporting lets you keep track of your projects as well as checking your workload before you take on that next contract.
Working on the move…
Working on projects is made easy as all project info is kept on one organized page.
This Project dashboard can be seen by assigned staff, clients and contractors and includes tasks, time, messages, files, quotes, invoices and more.
Drag and drop functionality and simple task scheduling allow quick and easy project setup and editing. Resource, time and cost management can all be handled from the project dashboard. The messaging tool makes it easy to collaborate in the cloud with your clients!
Additionally, clients can submit Project Requests directly into your project management system but ultimately you control the flow of work and manage the workload.
Easily create both quotes and invoices in ProWorkflow. Send to clients and manage cashflow easily.
We’ve designed both of these plugins to be very similar in the way they work. This means that when you’ve learnt one, you’ll also know how to use the other. Create a quote, approve to create a project and when done, create the invoice. Easy!
Find out more:
Easily create invoices based on time tracked, or use simple line items & quoted amounts.
Once you’ve created your invoices you can send them direct to your clients from ProWorkflow via email. If you prefer to send them through your own email address, you can export your invoice to XML, PDF or CSV and simply attach it to an email.
This easy to use quotes creator is highly flexible and will help you keep track of potential revenue.
Once you’ve created your Quotes you can send them direct to your clients from ProWorkflow via email. If you prefer to send them through your own email address then you can export your Quote to XML, PDF or CSV and simply attach it to an email.
ProWorkflow has many built in reports to get you started and a comprehensive custom reports builder for when you need more specific information.
The pre-made reports provide you detailed information on workload, performance, resources, individual projects, general projects, tasks, time, invoices and quotes. These reports can be restricted to certain users within your organisation.
In addition, there are Custom Reports. These allow you to select the info you want to report on and design the report.
All reports can be exported into XML, CSV and PDF formats and opened in Excel.
Using the central project pages and timeline, project managers can easily assign projects and tasks and keep track of time tracked and deadlines. The live alerts will keep project managers informed of all activity on projects and tasks.
Task management is easy! We have developed a powerful user friendly bulk task editor so you can quickly create & delegate tasks.
Projects are broken down by the creation of tasks. These tasks are essentially actions or steps to complete a project and may include start/due dates, allocated times, assigned staff, statuses, file attachments and more.
Collaborate on tasks between multiple staff, clients and contractors using the messaging tool. This keeps everyone in the loop.
Tasks can be created for external clients, contractors and also for internal organisation purposes that are not relevant to any project. Use the Tasks Page for a variety of different views such as upcoming, client, customizable categories and dates.
If you need to make similar project or task structures regularly, create a template to automate the process! This will save time and money!
Templates help you to recreate similar projects without needing to go through the same procedures to create a project normally. Using templates can streamline your project workflow process.
Complex and detailed project information such as a mixture of dates, time, resources and scheduling can all be carried over onto a Project from a template.
The Timesheet page has been designed from the ground up to be easy to use, fast and clear.
Click a task and drag on the Timesheet to track the time - that’s it!
Move time entries around the Timesheet by drag and drop or just double click to edit them.
If you are entering multiple time entries (ie: you wish to enter all of your time for a week), then use the ‘Direct Entry’ tab. This allows you to enter bulk time records. We’ve given you maximum control and flexibility allowing you to work the way that suits you.
Easily generate and filter Timesheet reports from the ‘Summary’ tab. These can be prrinted or exported as required.
To use the built in tracker on the top nav bar and start working, then stop when you finish. You can find the Timer located in the header, next to Tasks, or use the Timesheet function.
The way we’ve approached this is to create a number of different pages focussed on different approaches to viewing the workload. This way you can just use the management pages that best suit your businesses workflow.
Here’s a few examples of pages to help you manage your companies workflow in ProWorkflow. There’s many other views!
There are many ways to view and manage your workload in ProWorkflow
Not all businesses work the same or have the same needs, so it’s not practical to create one page to manage workflow.
This report shows the average load (in hours) of your staff based on the allocated times on tasks. Easily spot load issues or staff with free time. Move tasks around to balance the workflow and workload.
The gantt styles Timeline is a powerful way to see an overview of all projects and tasks. Comprehensive filtering helps you drill down to just the info you need to see. All bars are drag and drop, show time tracked and there’s also a workload report at the bottom.
On the Dashboard, if you click the ‘Activity > Staff’ tab, you can easily see which staff are logged in and what they’re currently tracking time on. It’s a great management view!
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