The Best Membership Management Software

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Advantage Screenshot

Advantage

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Advantage is a full-featured subscription and order management platform for marketing and selling digital and print content, services, products and combinations of the above, and includes eCommerce, customer and self-service, payments and reporting. Advantage has an open API for integrating with other applications. @youtube Subscription and order management; Synchronization between digital and print content; Promotions and offers; Discounting; Packages/bundling; Payment processing; Digital
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Starting Price
$3,600/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Wild Apricot Screenshot

Wild Apricot

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Wild Apricot is web-based membership management software for small associations and nonprofit organizations to help manage membership, website, events and other activities. It offers a suite of tools for managing member databases, events, and financial transactions. The platform includes an automated member registration process, website building capabilities, and a range of management functionalities for admins and managers. A mobile app is available for iOS and Android devices, allowing remote accessibility when attending events or visiting multiple chapters or branches.
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Starting Price
$60/month
Client OS
Web
Deployment
Cloud Hosted
MemberClicks Screenshot

MemberClicks

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MemberClicks is a membership management and event registration software for small to medium-sized organizations. It offers customizable membership forms, automated reminders, and member engagement tracking. The software integrates with platforms like QuickBooks for streamlined accounting.
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Starting Price
$4,500/year
Client OS
Web
Deployment
Cloud Hosted
NeonCRM Screenshot

NeonCRM

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NeonCRM is a robust customer relationship management (CRM) software built for nonprofits. The software aims to help your organization raise more money and grow at a faster pace than ever before. NeonCRM helps manage fundraising campaigns from start to finish, and provides the tools you need to engage donors, accept donations online, and receipt donors. This nonprofit CRM software that streamlines and automates time-consuming manual efforts, so you can focus on what matters most — your
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Starting Price
$99/month
Client OS
Web
Deployment
Cloud Hosted
YourMembership Screenshot

YourMembership

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YourMembership offers a full suite of membership management solutions for small to medium-sized organizations. It provides a range of easy-to-use features for both members and back offices, such as membership management, customer relationship management, membership marketing, event management, an online community, and analytics. The many customization options allow for tailored solutions to meet specific organizational needs. And its integration capabilities with various third-party apps streamline various administrative processes.
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Starting Price
$292/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Join It Screenshot

Join It

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Join It is a membership management service that enables organizations to effectively keep track, manage, and grow their community. At it’s core, the software provides a simple database and dashboard interface for organization leaders to monitor developments in their membership. They then integrate this database context with best in class service providers to automate other essential components of an organization, like payment processing, email communication, and event organization. Simple
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Starting Price
$29/month
Client OS
iOS, Android, Web
Deployment
On-Premises
SilkStart Screenshot

SilkStart

SilkStart is an all-in-one non-profit and association management software. It collects, stores, and updates data on current, former, and future members, which helps with applications, renewals, updates, cancellations, payments, and more. It also helps by managing events; hosting job boards; letting members, donors and sponsors pay online; managing marketing campaigns; and more. Members will get their own portals to manage their accounts and make payments. And they can use tools to communicate
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Starting Price
$200/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Brilliant Directories Screenshot

Brilliant Directories

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Brilliant Directories is a membership management software and website hosting service. It helps organizations manage member information and payments, design and run their websites, and run marketing campaigns. Brilliant Directories has templates to help build websites, and it provides suggestions to improve search engine optimization (SEO). Members can manage parts of their membership like applications, renewals, payments, and professional development. And organizations can manage their members,
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Starting Price
$145/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
MembershipWorks Screenshot

MembershipWorks

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MembershipWorks is a membership management software and website hosting solution. Key features include a member directory, event calendar and registration, billing and online payments, donation management, and integration with various website platforms like WordPress, Squarespace, and Wix.
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Starting Price
$35/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Sumac Screenshot

Sumac

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Sumac is a nonprofit CRM software gives you the tools to run your entire nonprofit. The software helps manage your fundraising and campaigns, case management, membership management, and manage your unique programs. The solution has endless add-ons and customizations that let you create the nonprofit tool your organization desires. It’s time to manage your entire nonprofit with a single CRM! Online donation forms can integrate with the rest of your Sumac database to streamline all your
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Starting Price
$35/month
Client OS
iOS, Web
Deployment
Cloud Hosted
MemberNova Screenshot

MemberNova

MemberNova is a one-stop-shop for cloud-based membership management software. It is built to manage memberships, help back office staff, and maintain websites. MemberNova’s tools work to attract and retain members, raise engagement between members, and improve services and an organization’s overall effectiveness. MemberNova helps manage events, publish content, create more effective marketing campaigns, give members their own portals, keep advanced member data, and build intuitive websites.
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
GrowthZone AMS Screenshot

GrowthZone AMS

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GrowthZone AMS is a web-based association management system that will help you manage your organization’s day-to-day operations, grow your membership base, and keep existing members engaged. Video Overview ; Features Core Modules: ;; Productivity Modules ;; and Premium Modules ;. ; and Price . Video Overview ; Features Core Modules: ;; Productivity Modules ;; and Premium Modules ;. ; and Price . Core Modules: ;; Productivity Modules ;; and Premium Modules ;. Events Management; Contacts
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Starting Price
$199/month
Client OS
Web
Deployment
Cloud Hosted
PerfectMind Screenshot

PerfectMind

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PerfectMind is a cloud-based member management system focused on fitness, yoga, and martial arts studios. Perfect mind helps manage members by class, experience, instructor, and more. Members can have their own portals to sign up for classes, renew/update their membership, and communicate with their organization. And PerfectMind helps back offices by storing all current, former, and prospective members’ information in one place. This helps with marketing, retention, and applications, as
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Starting Price
$105/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Member365 Screenshot

Member365

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(1)
Member365 is a full-suite association management and member management software. It can handle storing and updating member information, and it can help members apply, renew, update, and cancel their memberships. But it can also help with things like surveys and votes, marketing, budgeting, event management, fundraising and donations, and more. Member365 helps automate several tasks, like building an email list or sending notifications to overdue members. Members will have tools in their own
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Starting Price
$149/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
ChamberDesk Screenshot

ChamberDesk

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(1)
ChamberDesk is a membership management software designed for small to mid-sized organizations and associations. While ChamberDesk is great for chambers of commerce, it can be used for professional/trade organizations, HOA’s, clubs, and more. ChamberDesk helps automate tasks, aiding efficiency for smaller (and larger) offices. It can collect applications and store contact information for follow-ups. It can set up automated payments or renewals. It can track referalls and send out email marketing
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Starting Price
$258/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
CiviMobile Screenshot

CiviMobile

CiviMobile is a Native Mobile Application for CiviCRM; CRM that empowers over 11000 nonprofit organizations. The app allows CiviCRM users to have constant access to the CRM data from their mobile devices and enter/view/edit it in a convenient and mobile-friendly way. CiviMobile is compatible with Android and iOS platforms. Mobile app for CiviCRM gives opportunity to have organizational contacts available on the go; instant access to data to resolve matters in a timely manner rather than stress
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Client OS
iOS, Android
Deployment
Cloud Hosted
iMIS Screenshot

iMIS

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(2)
iMIS EMS is the world’s #1 association and non-profit software solution, and the only Engagement Management System (EMS)™—fusing database management and web publishing into a single system—leading to operational efficiencies, revenue growth, and continuous performance improvement. Harnessing the power of Microsoft Azure’s cloud platform, iMIS EMS is purpose-built to meet the most important challenge facing associations and non-profits—Engagement. iMIS EMS unifies your member and donor data,
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Starting Price
$200/user/month
Client OS
Web
Deployment
Cloud or On-Premises
Kicksite Screenshot

Kicksite

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(1)
Kicksite is a membership management software that is specialized for fitness gyms, martial arts gyms, and many other types of gyms. They offer an array of features designed for customers to efficiently and effectively manage their businesses, at an affordable price. They currently help over 1500 businesses in 23 different countries. Automated billing; Attendance tracking; Lead management; Prospecting tools; Mass communication tools; Website services; Program tracking; Event tracking; and Media
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Starting Price
$79/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
TeamUp Screenshot

TeamUp

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(1)
TeamUp is the most recommended fitness management software for gyms, studios, personal trainers, CrossFit boxes, and their in-person, online, and on-demand services. Its easy to use system takes the complexity out of starting and managing a fitness business. Streamlining admin, managing class schedules in-person and online, collecting and scheduling payments, and connecting with customers is far easier when you have the best software to support you and your business needs. The intuitive
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Starting Price
$99/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MemberLeap Screenshot
MemberLeap is a membership management software for non-profit organizations and associations. Key features include a membership database, online membership directory, broadcast email functionality, and website management. MemberLeap integrates with various payment processors and software like QuickBooks.
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Starting Price
$80/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted

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Buyer’s Guide

What Is Membership Management Software?

Membership management software (MMS) helps organizations (associations, clubs, communities, nonprofits, and other membership-based businesses) attract and retain members, automate and simplify billing, and create member events and resources. Also known as association management software, these cloud-based systems also contain customer relationship management (CRM) software, which centralizes and streamlines communication.

Membership software has customizable, flexible systems for group/family memberships, different levels of memberships, document sharing, and more. And members can use their individual portals to upgrade/downgrade their memberships, refer new members, sign up for events, and communicate with their organization and its members. Organizations can set up online billing systems for easy payment and dues collection.

MemberClicks Membership Management Software
Assign member types and user permissions within MemberClicks.

Features of Membership Management Software

  • Member Directory: Store, view, and edit detailed lists of current, past, and prospective members. Add and remove members, update their membership status, change contact information, change their category or add them to a new chapter. Customizable tools let associations organize and label their members in a wide variety of ways.
  • Event Management: Manage every part of the event through MMS. Advertise the event, sell tickets, sell sponsorships, facilitate communication between organizers and attendees, post schedules, reserve rooms, and more.
  • Online Billing: Facilitate secure, online payments through a variety of payment methods, like credit cards, bank transfers, PayPal, and more. Members can set up different payment plans, automatic renewals, receive discounts, and more.
  • Referral Tracking: Members can send referral links to prospective members with information and application forms. Track rewards for successful referrals, and give promotions to people being referred.
  • Member Portal: Each member will have their own page through the service. They can modify their membership, communicate with other members and the organization/different chapters, cancel their membership, renew their membership, sign up for events, see and post jobs, and more. The portal will hold past actions and payment information for easy auditing.
  • Email Marketing and Lead Generation: Collect leads through referrals, online applications, email inquiries, and more. And then the MMS will compile those
  • Reports and Analytics: Generate reports on finances, enrollment, engagement, event attendance and more. Project into the future to help make decisions for spending and revenue goals. Show the value of your organization through returns on investment from members.
  • Payment Processing: Let members, sponsors, vendors, and more pay online. Securely accept different types of payments, send invoices, alert people to upcoming/overdue payments, set up payment plans, and more.
  • Job Boards: Administrators can aggregate and advertise job openings specific to their field or association/trade. And job seekers can view and apply for high-quality positions within their industries.
  • Online Membership Application: Allow prospective members to apply online, as opposed to communicating with a staff member. This lets people apply when it is most convenient, and it collects information and leads for member organizations with little manpower.
  • Event Apps: Members can download apps for organizations and specific events, which helps with event registration and better member engagement at events. Attendees can build their schedules, share contact information, and more.
Wild Apricot Contact Management
Manage your membership directory via the contact management tool in Wild Apricot.

Benefits of Membership Management Software

Membership management software automates administrative work, freeing up time and resources for members. And MMS helps organizations create detailed reports and analysis, leading to better decision making. It also helps users by giving them more visibility and autonomy over their membership, payments, membership history, and more. And by using a centralized communication tool, members can more effectively communicate and share information with their association and fellow members.

Recruit and Retain Members

Membership management software can embed applications and inquiries into associations’ websites, and this information will be stored and organized in a recruitment tool. Any promotions, marketing tools, and communications can be sent to individuals and groups from a centralized tool.

And then once users have signed up, they can manage their memberships on their own. Association administrators will have easy tools to communicate with members, attend organization events, receive licenses and accreditations, and provide other services to members. Members can set up auto-payments and upgrade/downgrade their memberships, leading to higher satisfaction.

Join It Member List Membership Management Software
View a list of active and pending members in Join It.

Manage Events and Personal Development Programs

Conferences and networking events are important for organizations and their members, and member management software can help gauge interest, sell tickets. MMS also offers mobile apps event attendees, which will save their tickets and credentials, give them information about their individual schedules, and will provide general information about the event.

Personal and professional development tools can be shared with members through their individual portals. And members can more easily meet, communicate, and collaborate with each other.

MembershipWorks Event Signup
Handle event sign-ups in MembershipWorks.

High Visibility of Enrollment and Budgets

Member data is stored in a central location, and any updates are automatically registered across the entire platform. Administrators can see enrollment and financial trends across various timelines, and they can project future enrollment and budgets into the future. This information helps organizations plan strategies for raising money, producing development materials, planning events, and more.

YourMembership Membership Management Software
Create customizable dues processing in YourMembership.

Pricing of Membership Management Software

Membership management software starts at $19/month to $275/month. The exact pricing for membership management software scales upward and downward depending on enrollment, features, users, and more. Some offer set monthly pricing, while others give customized quotes for enterprise-level organizations.

Other fees and charges are added by some membership management solutions. Some will charge service fees for transactions made through their software. And some will charge for training, implementation, and integration. Others will charge to add more storage, member profiles, and other add-ons.

Membership management software can offer discounts, as well. Some MMS will give discounts for nonprofit organizations. And some will give volume discounts for organizations with multiple chapters, branches, or groups. Most MMS will offer free trials, as well. And there are some free membership management software.

Types of Organizations Using Membership Management Software

Clubs, gyms, professional organizations, social groups, chambers of commerce, and trade associations require systems to recruit, retain, manage, serve, and communicate with prospects, members, sponsors, and alumni. Most membership management software will address all of these needs for most organizations, but there are specialized software for particular groups. And some software will serve some groups better than others.

Trade Associations and Professional Associations

Trade and professional associations exist to advance the cause of their trades and the workers therein. Collecting dues from professionals helps industries advocate and lobby, host conferences and other events, and create professional development material. And members will have transparent access to where funds are being spent and ways to communicate with their professional associations.

It also makes it simpler for members to apply for, earn, pay for, and receive certifications and licenses through their trade groups. Members can communicate with their trade group representatives, but they can also communicate and network with other members from all over the world. This can lead to better problem solving and collaboration.

Sororities, Fraternities, and Alumni Associations

There are some member management software specifically for greek life at universities. They help with pledging, collecting dues, managing members, managing multiple chapters, tracking volunteer and charity events, fundraising, and alumni engagement.

These tools can be used by individual chapters and by the lead administrators of the organizations. Alumni can continue to engage with their organization throughout their lives, and they can create and sign up for various events. Specific job boards can be created and shared with members. And fundraising and philanthropy campaigns can be created and run through the membership management system.

Health and Fitness

With member management systems, gyms, studios, and fitness centers can offer different tiers of membership, with associated features and costs. And members can renew, update their memberships, refer others, and pay online. And organizations can track things like student or senior discounts, family pricing, and promotions.

These software systems can also track attendance, which helps project needs going forward. And they help recruit members with targeting emails, text messages, and phone calls.

Chambers of Commerce

With member management tools, chambers of commerce can more easily manage and benefit their members. Members can personally access available resources without contacting the chamber, or they can request resources through a centralized communication tool. And powerful tools can show return on investment for members, increasing retention and recruiting rates. Automate Tasks With Membership Management Software Automating tasks helps both organizations and their members. It helps cut costs for organizations, which can lead to cheaper dues payments or can be used on more services. Automating renewals, membership levels, payments, membership durations, and adds transparency, consistency, and member satisfaction.

Renewals

Members can log in to their accounts and renew their memberships on their own. They can set up one-time payments to do so, or they can set up automatic payments to make recurring renewals as simple as possible. From a single dashboard, users can set up different types of renewals for multiple chapters. And you can send notifications to members to remind them to renew or to alert them to an upcoming payment.

Flexible Membership Plans

Members can choose to adjust their membership levels, and that information will be automatically logged in to the member directory. The costs, features, and benefits of specific membership types/levels will then automatically be reflected in users’ accounts.

Discounts, Promotions, and Holds

Organizations can offer things like discounts, promotions, holds/freezes, and other adjustments to memberships. Administrators can give out trial memberships, giving modified access to prospective users for predetermined periods of time. Or instead of completely canceling a membership, let members freeze or hold their accounts. Allow their information to be stored on your system and their accounts active, but freeze certain features, benefits, and charges. And built-in custom or pre-built promotions for certain users and organizations.

Billing

Membership management software has PCI-compliant online payment services to help process dues and non-dues payments. Payment services like PayPal, Authorize.net, and Stripe integrate with the membership management systems, which automates credit card and other types of payments. Some member management software can handle multiple currencies, as well, to aid international organizations.

MemberNova Admin Dashboard
The admin dashboard in MemberNova.