ROADVision Trucking Software

Designed as an LTL trucking software application from the very beginning, it has been developed and is maintained by a team of professionals at Computac, a Microsoft Gold Certified Solution Provider and an IBM^® Business Partner. Computac has been supporting specialized business systems throughout North America for more than 45 years.

ROADVision® trucking software is an integrated suite of easy-to-use software modules that are committed to providing the most efficient and cost effective LTL software solution available today. From Customer Service Tools to Document Imaging to E-D-I to Web Applications, everything is designed to flow seamlessly and in real time, avoiding needless data entry duplication. In addition, there are a wide variety of integration options with “best-of-breed” applications such as PeopleNet®, Speed Trac®, PC*Miler®, SMC3 Rateware®, and third-party accounting applications. From beginning to end, the goal is maximum efficiency.

Designed to be state-of-the-art trucking software, ROADVision® is a true client-server application that runs on the latest Windows® platforms and utilizes the Microsoft® SQL Server database engine. As a result, It is flexible, easy to learn, simple to use, efficient, and can be run on readily available and affordable hardware. Because of the Microsoft® architecture, our trucking software can be implemented as a turnkey client-server application installed on your local network or as a Software-as-a-Service (SaaS) thin-client over the internet. Either way you choose, ROADVision® can easily handle the trucking software requirements of any LTL company running 10 to 10,000 trucks, running local or long haul, and operating 1 to 500 terminals.

Accounts Receivable

The Accounts Receivable module is a comprehensive group of programs designed to efficiently handle the day-to-day and analytical requirements for today’s transportation leaders. It includes the necessary tools for managing cash deposits, collections, and aging analysis.

Features Include:

• Fully integrated with LTL Rating & Billing, Truckload Operations, Document Imaging, and Claims and OS&D modules
• Automatic updates during the Pro and Load Posting processes
• Cash application at both the item and summary levels
• Advanced search functionality including:
  • Your pro or load number
  • Invoice number
  • Shipper’s Bill of Lading number
  • Consignee Purchase Order number
  • Bill-To’s Internal Reference number
  • Check number
  • Partner carrier’s Pro number
• Full visibility and drill-down capabilities for all shipments
• Easy-to-use cash deposit and cash application processes
• Ability to view the historical allocations of previous payments
• User-defined aging periods with customizable statement messages
• Detailed distribution of cash payments across multiple accounts
• Account --level and Line Item Notes capabilities
• Full palette of Receivables, Aging Analysis, and Collections reports
• Individual “On Demand” Statements in real-time with built-in email capability
• Wide variety of Statement options to choose from
• Comprehensive Adjustment functionality and tracking
• Powerful internal Collections program to keep track of problem accounts
• Built-in Refunds and Check Returns
• Ability to set credit limits by account or system wide
• Ability to easily move a receivable from one account to another
• Interfaces to a number of best-of-breed General Ledger software packages including Microsoft GP®, Sage Software’s MAS90/200/500®, Peachtree Accounting®, BusinessWorks®, and QuickBooks®

Claims and OS&D

The Claims and OS&D module is a suite of programs designed to be the “control center” for all potential, open, and closed claim activity. The efficient design of this module enables you to have all the supporting documentation and a complete audit trail in one central location.

Features Include:

• Fully integrated with LTL Rating & Billing, LTL Dispatching, Truckload Operations, Customer Service, Accounts Receivable, Document Imaging, and Interline Payables

• Claims are indexed to Pro’s and loads for easily retrieval Customizable Claim Types, Claim Status Codes, and Claim Commodity Codes

• On-screen queries give you real-time claims statuses and pending liabilities

• Comprehensive data capture of claimant, interline, insurance, and settlement details

• Claims and OS&D issues can be quickly initiated from the integrated modules above

• Detailed log to capture date, user, and notes for ALL claim activity

• Custom designed Claims Forms that include:

  • Acknowledgement
  • Interline Transferal
  • Denial
  • Document Request
  • Proof of Loss
  • Salvage Request
  • Setup for Payment

• Ability to turn an OS&D issue into a Claim with one click

• Easy access to original shipment document images such as Proof of Delivery and Bill of Lading

• User-defined data capture fields that enhance your Claims forms

• Fully integrated storage, cataloguing, and retrieval of digital photographs associated with claim activity

• Centralized repository for all supporting documentation including MS Word, MS Excel, and PDF document types

• Built-in printing, faxing, and emailing of forms, images, and supporting documentation

• Wide variety of reporting options for Claims details, OS&D issues, ratios, and reminder dates

Customer Service

The Customer Service Module has all the tools to provide the fastest and most efficient customer service in the transportation industry today. Whether your customers are calling your service representatives or doing it themselves on your web site, ROADVision provides complete and up-to-the-second information on every outbound shipment, every pickup order, every appointment, every quote, and every service inquiry.

Features Include:

• Advanced tracing tools to easily track every shipment from pickup to final delivery
• Real-time integration with LTL Rating & Billing, LTL Dispatching, Document Imaging, and Claims and OS&D
• Easy-to-use Appointment Management for both Pickups and Deliveries
• Drill-down access to location information, shipment details, hours of operation, and directions
• Fast and efficient Pickup Order entry with real-time integration to Dispatching
• Comprehensive Quote program to capture details and easily convert them to either Pickup * Orders or Pro’s without needless duplicate keying
• Built-in email capabilities for Quotes
• Easy-to-use Quick Rate Calculator
• Management of Daily Recurring Pickup Stops and Freight Checks
• Custom designed Quote forms and T-cards
• Built-in Service Guide tools to provide accurate service levels and transit times

Driver Settlement

The Driver Settlement module simplifies the process of tracking, auditing, and settling of drivers’ accounts. Whether your drivers are company employees, contract carriers, or owner operators, this module will ensure that they are paid accurately and on time. In addition, all your brokerage loads can be processed through Driver Settlement.

Features Include:

• Fully integrated with LTL Dispatching, Truckload Operations, Document Imaging and LTL Rating & Billing
• Comprehensive driver/contractor pay rates to automate the settlement pay amounts
• Scale options available based on mileages, hours, freight revenue percentages, accessorials, fuel surcharges, stop pay, and flat per trip rates
• Direct import from Truckload Operations and LTL Dispatching to ensure accuracy and efficiency
• Company drivers handled with payroll designations
• Contract carriers, owner-operators, and brokerage loads handled with payable designations
• User-defined Chargeback and Reimbursement accounts
• Easy-to-use settlement detail screens to manage the auditing process
• Detailed tracking of Open, Pending, and Closed settlements
• Custom designed Settlement Statements with line item details and route recaps
• Wide variety of analytical report options

Transaction-level exports to a number of best-of-breed Accounts Payables and Payroll software packages including Microsoft GP®, Sage Software’s MAS90/200/500®, Peachtree Accounting®, BusinessWorks®, QuickBooks®, ADP, and Paychex®

EDI

The EDI (Electronic Data Interchange) module facilitates the creation and exchange of industry standard trading documents such as bills of lading, load tenders, shipment statuses, and invoices. EDI Transaction sets and communication protocols are customized to fit the requirements for each trading partner resulting in a more efficient business process and improved cash flow.

Features Include:

• EDI Scheduler that allows EDI sets to be automatically sent every X number of minutes/hours.
• 204 Load Tenders and 211 Bills of Lading that eliminate data entry of pros and loads
• 210 Electronic Invoices that eliminate paper invoices, postage, and extra processing time
• 214 Shipment Status messages to keep your customers and trading partners informed
• 820 Remittance Advices to simplify cash management and collections
• Automated 990 Tender Responses and 997 Acknowledgements
• Each document type is customized to each customer’s requirements
• Available for direct FTP (File Transfer Protocol) and leading Value Added Networks
• Built-in support for ANSI X12 standards as well as XML formats and IATA IMP messaging
• Commitment to current and future industry EDI standards

Fuel Tax

The Fuel Tax module is designed to capture, maintain, and report on miles driven by state/province and fuel purchased. In direct integration with LTL Dispatching and ALK’s PC*Miler® Streets, the process of trip data collection is automated, eliminating needless duplicate keying.

Features Include:

• Fully integrated with LTL Dispatching module
• Tracks taxable versus non-taxable miles in each jurisdiction
• Manages multiple user-defined fleets and multiple fuel types
• Streamlined validation process to ensure accuracy and compliance
• Ability to import fuel purchases from T-Chek Systems®
• Built-in support for downloading the quarter rates from IFTA’s web site
• Support for both bulk and over-the-road fuel purchases
• Fully-compliant IFTA Quarterly Fuel Use Tax Report
• Powerful analysis reporting of mileages and MPG by power unit, driver, fleet, trip, date range, and jurisdiction

Interline Payables

The Interline Payables module provides all the necessary tools to capture, track, and manage the business you do with your carrier partners. Whether your partners are Agents or true Interline Partners, this group of programs will help you keep track of every shipment where an agent/interline liability is generated in Billing.

Features Include:

• Fully integrated with LTL Rating & Billing, LTL Dispatching, Document Imaging, Accounts * Receivable, and Claims and OS&D modules
• Automatic calculation of revenue splits based on customizable interline and agent agreements
• Real-time updates during the Pro and Load Posting processes
• Splits can be based on Rocky Mt D-83, percentages, flat rates, or even by tariff
• Advanced search functionality including:
  • Your pro or load number
  • Invoice number
  • Shipper’s Bill of Lading number
  • Consignee Purchase Order number
  • Bill-To’s Internal Reference number
  • Partner carrier’s Pro number
• Full visibility and drill-down capabilities for all shipments
• Complete Adjudication and Adjustment process
• Easily managed payment updates with check numbers from Accounts Payable
• Real-time view of Accounts Payables for each transaction
• Ability to view the historical allocations of previous payments
• Account --level and Line Item Notes capabilities
• Full palette of open and adjudicated payable reports
• Individual “On Demand” Open Payables Report in real-time with built-in email capability

Transaction-level exports to a number of best-of-breed Accounts Payables software packages including Microsoft GP®, Sage Software’s MAS90/200/500®, Peachtree Accounting®, BusinessWorks®, and QuickBooks®

Intermodal Operations

The Intermodal Operations software module is a comprehensive management application tightly integrated into the Truckload Operations module and designed to work in tandem with all the functionality of that module. From container entry through dispatching to billing, the Intermodal Operations applications help you meet the challenges of today’s highly competitive intermodal marketplace.

Features Include:

• Fully integrated with Accounts Receivable, Claims and OS&D, Driver Settlement, Fuel Tax, EDI, and Document Imaging modules
• Centralized container entry and dispatching processes
• Detailed chronology of events from initial notifications through empty returns
• Complete support for both ocean and rail shipments
• Resource management of drivers and power units
• Complete end-to-end visibility of all shipments
• Easy-to-use Appointment Management for both Pickups and Deliveries
• All-in-one Dispatch Board with “drag & drop” functionality
• Load planning and live dispatching with one single program
• Drill-down access to location information, shipment details, hours of operation, and directions
• User-defined color-coding schemes for alerts and statuses
• Customer, Bill-To, Shipper, and Consignee accounts are easily searched
• Comprehensive Trip Revenue and Costing analysis before, during, and after the trip
• Real-time updating of “Last Known Location” of each Driver, Power Unit, and Chassis
• Full support for “Drop & Hook”, “Spot”, and “Return” requirements
• Powerful tracing and tracking tools with complete end-to-end shipment history Custom designed Freight Bills, Trip Manifests and Carrier Contracts/Agreements

LTL Dispatching

The LTL Dispatching software makes load building, trip manifesting, and dispatching easier, faster, and more productive. It is designed with clear and concise screens that provide complete and instant access to all the information that dispatchers needs to efficiently manage freight operations.

Features Include:

• Real --time integration with LTL Rating & Billing, Customer Service, Interline Payables, Claims and OS&D, Driver Settlement, Fuel Tax, EDI, and Document Imaging modules
• Resource management of drivers, power units, and trailers
• Complete visibility of all inbound and outbound shipments
• Easy-to-use Appointment Management for both Pickups and Deliveries
• All-in-one Dispatch Board with “drag & drop” functionality
• Load planning and live dispatching with one single program
• Drill-down access to location information, shipment details, hours of operation, and directions
• Manage “Pickup & Delivery” and “Linehaul” operations from a single screen
• User-defined color-coding schemes and alerts
• Comprehensive Trip Revenue and Costing analysis before, during, and after the trip
• Drop shipments to Agents and Interline partners
• Comprehensive Driver Checking dialogue to help eliminate errors and missing paperwork
• Automatic freight selection and sorting with the user-defined Zip Guide
• Highly customizable “Trip Templates” to eliminate needless repetitive tasks
• Real-time updating of “Last Known Location” of each Driver, power Unit, and Trailer
• Full support for “Drop & Hook” and “Spot” trailer requirements
• Detailed trip histories for each Driver
• Seamless integration with PC*Miler® Streets to provide built-in route optimization, mileage calculation, turn-by-turn trip directions, and graphical maps of each trip
• Custom designed Trip Manifests, Load Sheets, and Carrier Contracts/Agreements
• Built-in interfaces to PeopleNet® and Qualcomm® mobile communications and onboard services
• Powerful tracing and tracking tools with complete end-to-end shipment history
• Interfaces to a number of best-of-breed General Ledger software packages including Microsoft GP®, Sage Software’s MAS90/200/500®, Peachtree Accounting®, BusinessWorks®, and QuickBooks®

Rating & Billing

Rating & Billing is at the heart of the ROADVision LTL software system. To be competitive in today’s transportation marketplace you need a sophisticated rating and billing process that offers maximum efficiency with minimum error. Designed from the ground up as an LTL solution, ROADVision has the features and capabilities you need to manage this complex but important part of your business and yet meet the ever-changing demands of your customers.

Features Include:

• Multiple terminal locations
• Wide variety of rating engine options – weight, pieces, miles, pallets/spaces, linear footage, cube
• Advanced search and retrieval filters and tools
• Split billing and line item revenue posting capabilities
• Seamless Real – time integration to Accounts Receivable and LTL Dispatching
• Consolidated billing
• Fully integrated with Quotes and Pickup Orders featuring automated conversions
• Automated customer-specific and/or tariff-specific Fuel Surcharges based on current fuel prices
• Customizable interline split agreements and custom contracts
• Rocky Mountain D-83 Division Sheet support
• Shipper-specific freight, accessorial, and comment items
• COD and Driver Collect functionality
• Multiple Billing References and user-defined Line Item Reference capabilities
• US DOT HazMat compliance with user customization support
• Custom designed Delivery Receipts, Freight Bills, and Invoices/Statements
• Built-in barcode printing capabilities to automate image indexing
• Automated Bill-of-Lading and Proof-of-Delivery documentation with Invoicing

Reports

The Reports module encompasses more than 259 different report varieties, providing real-time meaningful analysis of your business. Reports are accessed via our exclusive “palette” interface making is simple and easy to find information you need. Utilizing Crystal Reports®, each report features a sophisticated preview mode that includes easy-to-use zoom-in, zoom-out, paging, and text searching as well as printing, faxing, emailing, and exporting options. No other transportation management software offers you this type of extensive analysis with as much flexibility and ease of use

Features Include:

• Wide variety of selection, filtering, sorting, and grouping options
• Easily change printer assignments “on-the-fly”
• Powerful security screening to limit access to confidential and sensitive data
• Report palettes are organized to correspond with the ROADVision modules
• Export options that include MS Word, MS Excel, Lotus, PDF, and delimited text
• Fully integrated emailing from each report’s preview mode
• Customizable and proprietary reporting with the optional Crystal Reports® Professional Edition

Truckload Operations

The Truckload Operations module is a comprehensive management software application designed to meet the challenges of today’s highly competitive trucking environment. From the streamlined load entry screen through dispatch and resource management, Truckload Operations seamlessly handles the end-to-end flow of information between operations and accounting.

Features Include:

• Real - time integration with Accounts Receivable, Claims and OS&D, Driver Settlement, Fuel Tax, EDI, and Document Imaging modules
• Centralized load entry process
• Highly configurable options and customizable screens
• Resource management of drivers, power units, and trailers
• Complete end-to-end visibility of all shipments
• Easy-to-use Appointment Management for both Pickups and Deliveries
• All-in-one Dispatch Board with “drag & drop” functionality
• Load planning and live dispatching with one single program
• Drill-down access to location information, shipment details, hours of operation, and directions
• User-defined color-coding schemes and alerts
• Customer, Bill-To, Shipper, and Consignee accounts are easily searched
• Comprehensive Trip Revenue and Costing analysis before, during, and after the trip
• Account-specific tariffs, accessorials, discounts, and minimums
• Seamless integration with PC*Miler® Streets and Rand McNally’s MileMaker® to provide built-in mileage calculations, turn-by-turn trip directions, and graphical maps of each trip
• Tracking and reporting of Loaded and Empty mileages
• Automatic load selection and sorting with the user-defined Zip Guide
• Real-time updating of “Last Known Location” of each Driver, power Unit, and Trailer
• Full support for “Drop & Hook” and “Spot” trailer requirements
• Detailed trip histories for each Driver
• Powerful tracing and tracking tools with complete end-to-end shipment history
• Custom designed Trip Manifests and Carrier Contracts/Agreements