Vendor Management Systems

Get the best vendor management systems for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Beeline VMS Screenshot
Beeline VMS
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AThe Beeline Vendor Management System (VMS) has everything you need to automate all categories of your non-employee workforce. This powerful software as a service (SaaS) platform automates your current processes, saving you time and money. Share insight…
Client OS
Web
Deployment
Cloud Hosted
SAP Fieldglass Screenshot
SAP Fieldglass
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SAP Fieldglass helps transforms how external workforces run. This cloud-based platform guides hiring manager to the best contingent talent. Compare candidates directly and shcedule interviews using SAP Fieldglass software. For more than 20 years, this…
Client OS
Web
Deployment
Cloud Hosted
Wand VMS Screenshot
Wand VMS, PRO Unlimited’s vendor management system platform, is a robust solution for managing the contingent workforce in a simple, intuitive way. This pure native mobile, tablet, and wearable VMS delivers a comprehensive solution across various devices…
Client OS
Web
Deployment
Cloud Hosted
Aysling Vendor Management Screenshot
Aysling Vendor Management
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AYsling Vendor Management is a complete solution to manage your vendors and freelancers. With customizable vendor/freelancer portals, this VMS module covers everything from projects to payments. Improve every aspect of your vendor relationship in one…
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Starting Price
$75/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Medefis VMS Screenshot
Medefis VMS
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The Medefis healthcare software Vendor-Neutral MSP is based around the Medefis Vendor Management System (VMS). This VMS platform gives you visibility into real-time market pricing trends so you can adjust as the market does. Gain increased purchasing…
Client OS
Deployment
Cloud Hosted
RINGO VMS Screenshot
RINGO VMS
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RINGO VMS is a valuable vendor management tool for hospitals and other healthcare facilities. RINGO brings the controls and compliance in-house by performing a myriad of human resource functions. This platform simplifies processes, making requisitions…
Client OS
Web
Deployment
Cloud Hosted
Field Nation ONE Screenshot
Field Nation ONE
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Field Nation ONE is a blended workforce management solution that brings your entire workforce in one place. Post new work, manage current projects, and assign talent all from one dashboard. Coordinate with all your private vendors, W2 employees, and…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Oracle HCM Cloud Screenshot
Oracle HCM Cloud delivers an end-to-end solution that allows HR admins to meet their changing business needs on a global scale—with advanced HCM controls, robust dashboards, and insightful analytics. The system helps create human experiences and…
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Web
Deployment
Cloud Hosted
Gatekeeper Platform Screenshot
The Gatekeeper Platform is a next-generation, AI-driven solution for all-in-one contract and supplier management. Use this solution to manage contract renewals, vendor relations, and all company processes. This software is designed for: Procurement teams…
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Starting Price
$775/month
Client OS
Web
Deployment
Cloud Hosted
Workday HCM Screenshot
Workday HCM
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Workday Human Capital Management (HCM) provides you the tools necessary to plan, recruit, and develop talent within a single unified system. Workday HCM lets all your employees access the solution from any device they choose; whether desktop or a mobile…
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Starting Price
$100/year/user
Client OS
Android, Web, iOS
Deployment
Cloud Hosted
dotStaff VMS Screenshot
dotStaff VMS provides clients with a consolidated single contract vehicle to manage instead of hundreds or thousands of service provider contracts. This streamlined billing and payment system is fully auditable financial system and highly configurable…
Client OS
Web, iOS
Deployment
Cloud Hosted
JobBliss Screenshot
JobBliss is an enterprise management tool for finding and tracking your freelance talent pool. Use this platform to build, manage and track your flexible workforce across your organization. BUILD: Your private company database of approved freelance…
Client OS
Web
Deployment
Cloud Hosted
Coupa Procurement Screenshot
Coupa eProcurement is a world-class purchasing system that is simple to use and affordable to buy. It allows organizations to automate manual procedures as well as maintain an electronic record of all purchases. The Coupa eProcurement product line has two…
Client OS
Web
Deployment
Cloud Hosted
Workforce Go! HCM Screenshot
Workforce Go! HCM is a simple way to recruit, retain, manage and grow your workforce. The Workforce Go! HCM” suite combines the power of workforce management and human capital management (HCM) in one unified cloud platform to help you manage your entire…
Client OS
Web
Deployment
Cloud Hosted
Criterion HCM Screenshot
Criterion is a modern HCM designed for mid-sized companies who seek a: Comprehensive HCM solution; Scalable solution to grow along with their company; Way to engage the entire organization in HCM processes; and Maximum flexibility and configurability…
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Starting Price
$5/month/user
Client OS
Web
Deployment
Cloud Hosted
Epicor HCM Screenshot
Epicor Human Capital Management (HCM) software solution helps companies manage their workforce, improve human resource processes, and enhance employee satisfaction for greater efficiency and cost savings across the enterprise. Epicor HCM automates your HR…
Price Range
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Client OS
Web, Windows
Deployment
Cloud Hosted
Vibe HCM Screenshot
Vibe HCM helps you connect, manage, engage, and inspire your employees through human resources and payroll capabilities. The software lets you recruit, onboard, communicate, handle payroll, develop talent, and provide analytics. Some common questions…
Client OS
Web
Deployment
Cloud Hosted

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Vendor Management Systems Buyer’s Guide

Both small businesses and international enterprises rely on contingent labor, otherwise known as external workers, to run smoothly. How these businesses find their freelance talent depends on whether or not they have a vendor management system.

What is a Vendor Management System?

Vendor management systems (VMS), also known as contingent workforce management software, are a staffing tool for sourcing external labor. It is a SaaS online solution for managing your temporary or permanent workforce in expanding companies. With a VMS, your business can bring in outside talent to fulfill specialized roles.

While VMS has some overlaps with procurement and human resource software, as both are designed for improving your labor management practices, vendor systems are primarily for the management of contingent or contract workers. HR software solutions do not cover all the intricacies necessary to correctly source and hire external labor.

Note: The term “vendor management” sometimes refers to supplier relationship management (SRM) solutions. If you are looking for a software to handle your vendor communications along a multi-echelon supply chain, please review our SRM software options.

Beeline VMS
Beeline VMS lets you assign and complete candidate compliance tasks online.

Features of VMS Software

  • Non-employee labor management: Streamline onboarding, training, and other labor issues for your contingent workforce
  • Candidate tracking: When interviewing multiple applicants, track all of their relevant information and keep records of contracts
  • Contract generation: Create standardized templates for your external labor job contracts
  • Talent analytics: Measure performance from all of your contingent employees
  • Job listing generation: Make accurate job listings for staffing agencies and vendors to reflect the positions you need filled
  • Timesheet management: Stay ahead of staff scheduling and attendance requirements for your external workforce and avoid conflicting schedules with your internal employees
  • Compliance management: Check you meet all the labor standards of different locales, depending on where your external labor is located
  • Third-party payroll integration: Ensure timely payment for all your contracted workforce
  • Staffing agency communication: Stay in contact with staffing agencies to source new labor whenever you need it
SAP Fieldglass
Generate contingent labor timesheets using SAP Fieldglass.

Vendor Management System Benefits

There are several benefits to introducing a VMS to your business:

Procure Qualified Labor

One of the biggest hurdles companies face when sourcing external labor is knowing who is a good candidate. With a VMS, you can create highly specific job orders to ensure vendors and staffing agencies only send you qualified candidates.

Candidate tracking tools let you review and compare all applicants online. It’s easier than ever to figure out which applicant is best suited for your job order. You can improve your risk assessment for projects by hiring from a VMS-approved talent pool.

Fill Positions Faster

Your company cannot operate without your external labor force. Managing the hiring process yourself can make your workload overwhelming. VMS lets you fill positions faster by automating the process.

Seasonal positions in particular need to be filled in a timely manner. As a web-based application, VMW lets applicants and agencies apply online. Review and respond to applications with ease without having to sort through piles of physical resumes.

Aysling Vendor Management
Use a calendar feature to create a project timeline with Aysling Vendor Management.

Meet National and International Labor Compliance

Another hassle of working with contingent employees? Your external workforce might be located in another state or country. You have to know and follow all local labor laws and regulations. VMS helps you stay compliant by providing a single location to store all necessary hiring and onboarding documentation.

Even if your workers are in the same office, VMS provides risk management by keeping your business processes compliant when you work with contracted labor.

Workforce Performance Metrics

Once you have your external labor, you need to know you’re getting the best value from your workforce. VMS applications measure and analyze the real-time performance of your freelance and contract workers.

This aspect of VMS modules gives you greater security when hiring. You can rest easy when reviewing applicants by checking their past performance. You get due diligence without having to perform your own background checks on each candidate. And when temporary workers do well, you can keep their contact information to build up your talent pool.

Online Approval Processes

Web-based VMS applications let you access your external labor information anywhere. Need to finish up applicant approval when out of the office? No worries! Streamline your business processes by using mobile applications to check applications and provide approval remotely.

VMS contract management tools even let you send boiler-plate contracts to approved candidates. You can also review invoices from your contingent labor vendors.

Lower Labor Costs

The more external employees you have, the more hoops you have to jump through with contracts, scheduling, and payroll. By using a VMS to manage your contingent labor, you can keep payroll costs down. Your HR department can stay focused on your internal employees while the VMS handles your contingent talent.

Contingent Workers Covered by VMS

There are many different types of contingent workers your business may work with. VMS solutions help your business to manage contingent workers including:

  • Temporary contract workers (temps): Workers provided by staffing agencies for limited work contracts at other businesses. Temps are often used to cover for full- or -part-time employees who will be undergoing an extended absence for any reason, such as parental, bereavement, or sick leave.
  • Freelancers: An independent, self-employed worker who generally works in creative fields including music composition and performance, writing, translating, acting, computer programming, and graphic or web design.
  • Contractors or subcontractors: Trade employees, often in construction and maintenance, who may work independently or as part of an organization.
  • Consultants: A professional who is independent or part of an agency, temporarily works with a company in order to provide valuable insights to improve business performance.
  • Independent professionals: Any other self-employed worker who may have a specific skillset they hire out.

VMS helps you manage your external workforce for as long as you need them. For example, maybe you need a temp for six months to replace an office employee on maternity leave. You also need a certified consultant for a one-time safety seminar. Despite the different timescales of employment, a single VMS covers both long- and short-term contracts.

JobBliss
Find freelance talent with JobBliss.

Healthcare Vendor Management Systems

The healthcare industry heavily relies on contingent workers to staff clinical and non-clinical positions. Since healthcare workers need to meet strict compliance standards, finding qualified candidates can be difficult. Healthcare VMS software is designed to record all external labor certifications from applicants so you can easily select the best candidates for your medical facility.

Medefis VMS
Medefis VMS lets you post healthcare job listings.
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