9.2
Editor’s Rating:
Best Overall
SAP Fieldglass: Timesheet
SAP Fieldglass
  • AI-driven services procurement
  • Robust global compliance features
  • Extensive partner ecosystem
8.9
Editor’s Rating:
Runner Up
Beeline VMS: Dashboard
Beeline VMS
  • Proprietary Self-Sourcing technology
  • Advanced risk mitigation strategies
  • Comprehensive talent pool management
8.5
Editor’s Rating:
Best for Human Capital Management
Workforce Go! HCM: Home Screen
Workforce Go! HCM
  • Human capital management integration
  • Tailored modules for adaptability
  • Real-time performance insights

We recommend the best products through our own independent review process.

Vendor management systems (VMS) are a SaaS-based platform for sourcing and managing external labor in growing businesses. These systems streamline the process of acquiring outside expertise for specialized roles and tailoring workflow to suit company requirements.

We’ve evaluated a handful of options on the market, and have deemed that the best options will provide the most streamlined contingent workforce management. After researching and comparing 20+ options, here are our top picks for the best vendor management systems.

1 SAP Fieldglass

SAP Fieldglass is a top vendor management system that offers comprehensive and collaborative digital workspace solutions for managing external workforces. Key benefits include:

  • Quickly finding and adding necessary external resources and skills
  • Actively working engagements to ensure value
  • Staying ahead of labor regulations and security requirements using intelligent automation
  • Integrating with various enterprise and self-developed applications through an open platform
  • Leveraging in-depth analytics, mobile apps, and self-service configuration for maximum value

The SAP Fieldglass portfolio provides applications and tools for various worker types:

  • Contingent Workforce Management: Find, engage, and manage temporary workers and freelancers, ensuring compliance with global labor regulations and secure data access.
  • Services Procurement: Rapidly add and effectively manage contractors, freelancers, and service workers while gaining visibility and control over costs and minimizing risk.
  • Worker Profile Management: Manage nonpayroll workers not tied to a job posting or statement of work.
  • Assignment Management: Efficiently deploy, manage, and pay service providers in asset-intensive businesses, ensuring proper work completion and accurate compensation.

Overall, SAP Fieldglass delivers a versatile, value-driving resource for managing external workforces efficiently and effectively.

Best Overall:
SAP Fieldglass

SAP Fieldglass: Timesheet
SAP Fieldglass: Billable Tasks
What We Like
AI-driven services procurement
Robust global compliance features
Extensive partner ecosystem
What We Don’t Like
UI can be confusing for new users
Users report occasional system lags
Initial setup and customization can be time-consuming
Overview
Client OS: Web
Deployment: Cloud Hosted

2 Beeline

Beeline is a top vendor management system (VMS) that automates non-employee workforce management through a powerful platform, offering significant benefits:

  • Time and cost savings
  • Improved visibility and compliance
  • Streamlined procurement cycle
  • Beeline’s reporting and analytics capabilities allow for data-driven decision-making, helping businesses modernize processes and share insights with stakeholders.

Key advantages of using Beeline VMS include:

  • Cost savings: Consolidate suppliers, benchmark rates, and improve processes
  • Visibility: Analyze labor usage and spending on contract and project-based labor
  • Compliance: Enforce procurement policies and mitigate co-employment risks
  • Quality: Monitor supplier and non-employee workforce performance
  • Operational efficiency: Automate procurement cycle steps to reduce time-to-fill

When choosing Beeline as your VMS provider, you’ll benefit from several outstanding qualities:

  • Trusted partner commitment: Beeline invests in long-term relationships and supports clients throughout their program’s lifecycle.
  • Ease of use: Beeline’s technology is user-friendly, offering guided experiences, in-application training, and help resources.
  • Flexibility: Beeline empowers businesses by integrating seamlessly with critical enterprise software applications.
  • Visibility: Beeline’s robust reporting and predictive analytics capabilities are critical for maximizing the value of your investment.
  • Global reach and local knowledge: Beeline understands tax and labor laws, as well as unique cultural and business customs worldwide.
  • Experience: With a deep understanding of the contingent workforce industry, Beeline accommodates all labor categories and easily expands to include SOW-based contractors and talent pools.
  • Innovation: Beeline is committed to keeping your program on the leading edge and ensuring your success in this rapidly evolving industry.
Runner Up:
Beeline VMS

Beeline VMS: Dashboard
Beeline VMS: Candidate Review Tool
Beeline VMS: Start a Job Request
Beeline VMS: Job Request
Beeline VMS: To Do List
Beeline VMS: Review Alerts
Beeline VMS: Login Screen
What We Like
Proprietary Self-Sourcing technology
Advanced risk mitigation strategies
Comprehensive talent pool management
What We Don’t Like
Price details not provided by the developer
Timesheet integration needed
Overview
Client OS: Web
Deployment: Cloud Hosted

3 Workforce Go

Workforce Go! is primarily a human capital management system, but it excel at enhancing your vendor relationships. Here’s why:

  • Streamlines processes: Eliminate tedious manual tasks with automation and consolidate functions into a single platform
  • Seamless integrations: Compatible with popular accounting software and maintains synchronized and error-free data
  • Customizable solutions: Modules tailored for payroll, HR, and timekeeping and adapts to your unique business requirements
  • Compliance management: Stays current with evolving labor laws and ensures regulatory adherence
  • Comprehensive reporting: Empowers data-driven decision-making and provides real-time insights on vendor performance
  • Exceptional support: Access to expert assistance when needed and a focus on growing your business instead of troubleshooting

In summary, Workforce Go is an outstanding vendor management system that checks all the boxes for someone in need of additional human resource management features.

Best for Human Capital Management:
Workforce Go! HCM

Workforce Go! HCM: Home Screen
Workforce Go! HCM: Performance Review
Workforce Go! HCM: Recruitment
Workforce Go! HCM: Timesheet
What We Like
Human capital management integration
Tailored modules for adaptability
Real-time performance insights
What We Don’t Like
Availability updates can take a while to appear in the system
Pricing details unavailable without a quote
Overview
Client OS: Web
Deployment: Cloud Hosted

What is a Vendor Management System?

Vendor management systems (VMS), also known as contingent workforce management software, are a staffing tool for sourcing external labor. It is a SaaS online solution for managing your temporary or permanent workforce in expanding companies. With a VMS, your business can bring in outside talent to fulfill specialized roles and configure workflow to fit your needs.

While VMS has some overlaps with procurement, human capital management (HCM), and human resource software, as all are designed for improving your labor management practices, vendor systems are primarily for the management of contingent or contract workers. HR software solutions alone do not cover all the intricacies necessary to correctly source and hire external labor.

Note: The term “vendor management” sometimes used interchangeably to refer to supplier relationship management (SRM) solutions. If you are looking for a software to handle your supplier management and vendor communications along a multi-echelon supply chain, please review our SRM software options.

Beeline VMS
Beeline VMS vendor management tools let you assign and complete candidate compliance tasks online.

Key Features of VMS Software

  • Non-employee labor management: Streamline onboarding, training, and other labor issues for members of your seasonal, temporary, or contingent workforce
  • Candidate tracking: When interviewing multiple applicants, track all of their relevant information and keep records of contracts
  • Contract generation: Create standardized templates for your external labor job contracts
  • Talent analytics: Measure performance from all of your contingent employees
  • Job listing generation: Make accurate job listings for staffing agencies and vendors to reflect the positions you need filled
  • Timesheet management: Stay ahead of staff scheduling and attendance requirements for your external workforce and avoid conflicting schedules with your internal employees
  • Compliance management: Check you meet all the labor standards of different locales, depending on where your external labor is located
  • Third-party payroll integration: Ensure timely payment for all your contracted workforce
  • Staffing agency communication: Stay in contact with staffing agencies to source new labor whenever you need it
SAP Fieldglass
Generate contingent labor timesheets using SAP Fieldglass.

Best Vendor Management Software Benefits

There are several benefits to introducing a VMS to your business’s vendor relationships:

Procure Qualified Labor

One of the biggest hurdles companies face when sourcing external labor is knowing who is a good candidate. With a VMS procurement solution, you can create highly specific job orders to ensure vendors and staffing agencies only send you qualified candidates.

Candidate tracking tools let you review and compare all applicants online. It’s easier than ever to figure out which applicant is best suited for your job order. Customizable questionnaires can save time by testing potential employee skills during the application process. This can improve your risk assessment for projects by ensuring you are hiring from a VMS-approved talent pool.

Fill Positions Faster

Your business cannot operate without your external labor force. Yet the time it takes to interview candidates and measure vendor performance can add up, costing your company time. Managing the hiring process yourself can make your workload overwhelming. VMS lets you fill positions faster by automating the process by providing vendor information within a centralized repository so you can find ideal candidates in a flash.

Seasonal positions in particular need to be filled in a timely manner. As a web-based solution, VMW lets applicants and agencies apply online. Review and respond to applicants with ease without having to sort through piles of physical resumes and cover letters.

Aysling Vendor Management
Use a calendar feature to create a project timeline on the Aysling Vendor Management dashboard.

Meet Local, National, and International Labor Compliance

Another hassle of working with contingent employees? Your external workforce might be located in another state or country. You have to know and follow all local labor laws and regulations. User-friendly VMS software helps you stay compliant by providing a single location to store all necessary hiring and onboarding documentation.

Even if your workers are in the same office, VMS provides risk management by keeping your business processes compliant when you work with contracted labor.

Workforce Performance Metrics

Once you have your external labor, you need to know you’re getting the best value from your workforce. Vendor management solution applications measure and analyze the real-time performance of your freelance and contract workers.

This aspect of VMS modules gives you greater security when hiring. You can rest easy when reviewing applicants by checking their past performance. You get due diligence without having to perform your own background checks on each candidate. And when temporary workers do well, you can keep their contact information to build up your talent pool.

Online Approval Processes

Web-based VMS applications let you access your external labor information anywhere. Need to finish up applicant approval when out of the office? No worries! Streamline your business processes by using mobile applications to check applications and provide approval remotely.

VMS contract management tools even let you send boiler-plate contracts to approved candidates. You can also review invoices from your contingent labor vendors to ensure accuracy with billed services.

Lower Labor Costs

The more external employees you have, the more hoops you have to jump through with contracts, scheduling, and payroll. By using a VMS to manage your contingent labor, you can keep payroll costs down. Your HR department can stay focused on your internal employees while the VMS handles the needs of your contingent talent.

JobBliss
Find freelance talent with JobBliss.

Types of Contingent Workers Covered by VMS

There are many different types of contingent workers your business may work with. VMS solutions help your business to manage contingent workers including:

  • Temporary contract workers (temps): Workers provided by staffing agencies for limited work contracts at other businesses. Temps are often used to cover for full- or -part-time employees who will be undergoing an extended absence for any reason, such as parental, bereavement, or sick leave.
  • Freelancers: An entirely independent, self-employed worker who generally works in creative fields including music composition and performance, writing, translating, acting, computer programming, and graphic or web design.
  • Contractors or subcontractors: Trade employees, often in construction and maintenance, who may work independently or as part of an organization.
  • Consultants: A professional who is independent or part of an agency, temporarily works with a company in order to provide valuable insights to improve business performance.
  • Independent professionals: Any other self-employed worker who may have a specific skill set they hire out.

VMS helps you manage your external workforce for as long as you need them. For example, maybe you need a temp for six months to replace an office employee on maternity leave. You also need a certified consultant for a one-time safety seminar. Despite the different timescales of employment, a single VMS covers both long- and short-term contracts.

Healthcare Vendor Management Systems

Of course, some industries depend on temporary and third-party workers more than others. The healthcare industry heavily relies on contingent workforce to staff clinical and non-clinical positions. Since healthcare workers need to meet strict compliance standards set by government organizations and the facility itself, finding qualified candidates can be difficult. Healthcare-specific VMS software is designed to record all external labor certifications from applicants so you can easily select the best candidates for your medical facility.

Medefis VMS
The automation of Medefis VMS lets you post healthcare job listings based on your schedule.

Vendor Management Software Pricing

How much you spend on your vendor management system will depend on what exactly you’re looking for and your ideal budget. VMS software pricing is first determined by whether you want a continual, subscription-based plan or a one-time perpetual license. Monthly SaaS prices range from $5 per month per user up to $1,990 per month. This subscription cost often includes technical support, training, and initial installation fees.

Most subscriptions are also priced per user, though some plans allow for a set amount of users. This is particularly popular with tiered pricing plans. Custom pricing is often available for larger companies or those with specific hiring standards.

All Products

No products found
Beeline VMS Screenshot

Beeline VMS

★★★★★
★★★★★
(1)
Beeline VMS is a vendor management system designed to address the complexities of managing a modern workforce. It offers functionalities that are valuable for large-scale operations, including time reporting and support for various aspects of the recruitment process. The software makes it easier to share insight with stakeholders, modernize processes, and make better business decisions based on facts rather than assumptions.
Client OS
Web
Deployment
Cloud Hosted
SAP Fieldglass Screenshot

SAP Fieldglass

★★★★★
★★★★★
(1)
SAP Fieldglass is a cloud-based vendor management software designed to manage external workforce and services procurement. It offers AI-driven insights, a vast partner ecosystem for broader talent access, and stringent global compliance features. The platform’s mobility, automation, and advanced analytics capabilities enable businesses to streamline the entire process of engaging, managing, and optimizing their contingent workforce.
Client OS
Web
Deployment
Cloud Hosted
Workforce Go! HCM Screenshot

Workforce Go! HCM

★★★★★
★★★★★
(2)
The Workforce Go! HCM” suite combines workforce management and human capital management (HCM) functionality into one unified cloud platform. This system is able to manage an entire workforce from pre-hire to retire, including salaried, hourly, full-time, and part-time employees. The software also supports performance management, benefits administration, compensation planning, time tracking, and payroll processing. This cloud-based workforce management system integrates with Sage Intacct and other general ledgers, and offers an Affordable Care Act (ACA) compliance tool.
Client OS
Web
Deployment
Cloud Hosted
Wand VMS Screenshot

Wand VMS

Wand VMS, PRO Unlimited’s vendor management system platform, is a robust solution for managing the contingent workforce in a simple, intuitive way. This pure native mobile, tablet, and wearable VMS delivers a comprehensive solution across various devices and platforms for all of your contingent labor force. From procurement and HR leaders to workers and suppliers, Wand VMS is a full lifecycle talent management system. Based on an open-cloud architecture, Wand has seamless integration with all
Client OS
Web
Deployment
Cloud Hosted
Aysling Vendor Management Screenshot

Aysling Vendor Management

★★★★★
★★★★★
(1)
AYsling Vendor Management is a complete solution to manage your vendors and freelancers. With customizable vendor/freelancer portals, this VMS module covers everything from projects to payments. Improve every aspect of your vendor relationship in one location. Streamlines projects, payments,; Project and time-tracking; Purchase order management; Invoice matching; Vendor portals; Expense management; and No user-fees.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$75/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Medefis VMS Screenshot

Medefis VMS

★★★★★
★★★★★
(1)
Medefis VMS is a vendor management system designed for healthcare staffing. It offers a vendor-neutral approach, providing streamlined and centralized management of contingent labor. The platform facilitates access to a vast network of healthcare professionals and simplifies the hiring and compliance process with its user-friendly interface. This VMS platform gives visibility into real-time market pricing trends so users can adjust as the market does. With the Medefis VMS, create a more efficient system to manage associate vendors, find high-quality talent, and make better decisions. The proprietary TalentMatch system ranks candidate submissions from best matched to least matched based on key areas of job requirements. The system also ensures compliance management and offers robust reporting capabilities, which are crucial for healthcare facilities.
RINGO VMS Screenshot

RINGO VMS

★★★★★
★★★★★
(1)
RINGO VMS is a valuable vendor management tool for hospitals and other healthcare facilities. RINGO brings the controls and compliance in-house by performing a myriad of human resource functions. This platform simplifies processes, making requisitions more efficient, effective and timely. Vendors are able to submit resumes directly onto the job orders and HR can accept or reject a resume without ever leaving the order file/screen. Simplify timesheet management; Consolidate timesheet invoicing
Client OS
Web
Deployment
Cloud Hosted
Field Nation ONE Screenshot

Field Nation ONE

★★★★★
★★★★★
(1)
Field Nation ONE is a blended workforce management solution that brings your entire workforce in one place. Post new work, manage current projects, and assign talent all from one dashboard. Coordinate with all your private vendors, W2 employees, and independent contractors in one platform. Route work to your private network first, then search the Marketplace to fill coverage gaps. Managing all talent in one place helps increase efficiency, workflow, and internal communication. By managing all
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Oracle HCM Cloud Screenshot

Oracle HCM Cloud

★★★★★
★★★★★
(2)
Oracle HCM Cloud is a human capital management software for medium to large enterprises. Key features include a digital assistant for conversational HR engagement, organizational mapping for community building, and LinkedIn integrations for talent nurturing. HCM Cloud offers modules covering core HR functions, workforce management, benefits, and strategic planning.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted
Gatekeeper Screenshot

Gatekeeper

The Gatekeeper is a next-generation, AI-driven solution for all-in-one contract and supplier management. Use this solution to manage contract renewals, vendor relations, and all company processes. This software is designed for: Procurement teams; Operations teams; Vendor management teams; Sales teams; IT teams; and Legal teams. @wistia Contract & Vendor Management; Workflow & Compliance Automation; Integrated E-Signature Solution; and Contract Templating & Redline. Risk Modules; Spend Module;
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$775/month
Client OS
Web
Deployment
Cloud Hosted
Workday HCM Screenshot

Workday HCM

★★★★★
★★★★★
(5)
Workday Human Capital Management (HCM) software provides you the tools necessary to plan, recruit, and develop talent within a single unified system. Workday HCM lets all employees access the solution from any device they choose; whether desktop or a mobile device, letting employees reply to changes whenever they are free. Along with HCM, Workday has modules to cover a wide variety of business processes. From analytics to workforce planning, Workday can streamline day-to-day operations.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$100/user/year
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
dotStaff VMS Screenshot

dotStaff VMS

dotStaff VMS provides clients with a consolidated single contract vehicle to manage instead of hundreds or thousands of service provider contracts. This streamlined billing and payment system is fully auditable financial system and highly configurable. There’s a competitive bidding process for greater cost savings. Whether full time employees (FTE), contractors, or temporary workers, having essential resources available is crucial to providing quality and responsive services. dotStaff provides
Client OS
iOS, Web
Deployment
Cloud Hosted
JobBliss Screenshot

JobBliss

JobBliss is an enterprise management tool for finding and tracking your freelance talent pool. Use this platform to build, manage and track your flexible workforce across your organization. BUILD: Your private company database of approved freelance talent.; MANAGE: Freelancer job postings, progress and team activity across your organization.; TRACK: Rates, jobs, documents and more, all in one dashboard!; SAVE TIME: Quickly find the right skill sets and get your teams working without delays; SAVE
Client OS
Web
Deployment
Cloud Hosted
Coupa Procurement Screenshot

Coupa Procurement

★★★★★
★★★★★
(1)
Coupa Procurement is a cloud-based software designed to streamline procurement processes, offering tools for contract and supplier oversight, inventory control, and purchase orders and requisitions. It assists with spend management, enhancing budget monitoring and fraud prevention. Key features include efficient payment management, compliance tracking, and e-invoicing capabilities. Coupa Procurement is a part of the Coupa Business Spend Management suite, offering software solutions for procurement, supply chain, and finance.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$11/user/month
Client OS
Web
Deployment
Cloud Hosted
Criterion HCM Screenshot

Criterion HCM

★★★★★
★★★★★
(3)
Criterion HCM offers a range of features targeting different aspects of HR management. It manages talent, learning, performance, benefits, data, and other HR tasks. It also covers open enrollment, reporting, time and attendance, and payroll processing. Employer and manager self-service dahsboard helps all workesr to better manage their own time.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted
Epicor HCM Screenshot

Epicor HCM

★★★★★
★★★★★
(2)
Epicor Human Capital Management (HCM) software solution helps companies manage their workforce, improve human resource processes, and enhance employee satisfaction for greater efficiency and cost savings across the enterprise. @youtube Epicor HCM automates your HR processes, enabling you to track, manage, and analyze all your employee data from application to retirement. Robust Recruitment Management, Benefits, and Absence tracking tools, all within this HRIS application, give you greater
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, Web
Deployment
Cloud Hosted
Vibe HCM Screenshot

Vibe HCM

★★★★★
★★★★★
(2)
Vibe HCM helps you connect, manage, engage, and inspire your employees through human resources and payroll capabilities. The software lets you recruit, onboard, communicate, handle payroll, develop talent, and provide analytics. @youtube Some common questions about Vibe HCM include: Vibe HCM transforms HR Service delivery - providing a personalized, interactive HRMS, Talent Mgmt and Social Collaboration suite for your global workforce. Your employees will love its intuitive design and social
Client OS
Web
Deployment
Cloud Hosted
Onspring Screenshot

Onspring

Onspring is a no-code GC platform for business process management, automation, and reporting. As a flexible, Cloud-based platofmr, you can review and track projects to improve your business processes like business continuity and recovery, corporate counsel, and compliance management. Business app builder; Custom surveys; Business process reporting and dashboards; Workflow designer; Email notifications; Data management; Usability and data security; API integrations; Data connectors; and No-code
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$175/user/month
Client OS
Web
Deployment
Cloud Hosted
Precoro Screenshot

Precoro

★★★★★
★★★★★
(9)
Precoro is a cloud-based procurement software designed to help small to medium-sized businesses streamline their procurement processes. Precoro integrates with software such as Xero, QuickBooks, Netsuite, and Slack.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
Tulu Screenshot

Tulu

Tulu is a full-suite workforce and vendor management tool that offers managers everything they need — procurement, reports, transparency, vendor marketplace and more. Tulu empowers you to manage workforce like a pro. Hire skilled teams and remotely manage them while you’re on the go. Stay updated on the status of assigned tasks and get full video transparency on any device—even while you’re away. Access it anywhere, anytime for round-the-clock visibility. Workforce management.; Real-time
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$50/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free recommendations that meet your exact requirements.

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