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Sales, Job Managment, and Inventory

A inventory application designed by Vertex Systems for health care & social services and non-profit organizations.
Questions about Sales, Job Managment, and Inventory? Call (800) 827-1151 and talk to a software expert now.

In order to be profitable, a sheltered workshop, like other businesses, must control costs and know their profit. Sales, Job Management, and Inventory applications give you the tools you need to manage your jobs and monitor inventory.

The Vertex Job Manager tracks costs for every aspect of the job - labor, materials, machine time and overhead. It can be used for both product and service jobs. The system supports a multi level bill of material, tracks consigned, raw materials work-in-process and finished goods inventories.

Job Manager and Inventory gives you tools to create jobs, manage production, track inventory quantities and costs, and track overhead and indirect costs. You will have the information you need to give your customers immediate updates about whether you have the materials on hand to start a job, how the job is progressing, and how much a job will cost.

Job Manager and Inventory are part of Microsoft Business Solutions - Navision, so they are fully integrated with Navision Sales Orders, Purchase Orders, A/P, Payroll, and General Ledger. Job Manager is seamlessly integrated with Pathway ProductivityTrac, giving you a complete solution to manage both job costs and hourly and piece rate payroll while knowing actual labor by job and job step as compared to budget or your bid.

Accounts Payable

In order to take advantage of potential vendor discounts and to avoid paying invoices too early or too late, you need accounts payable functionality that gives you a complete overview of your business, as well as direct access to detailed transactions. Purchases & Payables, part of Microsoft Business Solutions - Navision, provides all of these capabilities and efficient features for managing payments to vendors. Purchases & Payables is fully integrated with General Ledger, Inventory, Job Manager, and Fixed Assets.

Basic Payables: Basic Payables lets you keep detailed records for payables by vendor. Basic Payables provides vendor aging, purchase statistics, summary and detail reporting on customers, and a payments feature that automatically suggests payments.

Purchase Invoicing:Purchase Invoicing (also know as Vendor Invoicing) provides automated features to record purchase invoices and credit memos. Purchases can be credited directly to inventory or jobs.

Invoicing is automatically integrated with the General Ledger and, if applicable, Inventory, Fixed Assets and Job Manager. The system stores all details of posted invoices and credit memos.

Purchase Invoice Discounts: Purchase Invoice Discounts let you assign a discount to the total dollar amount of an invoice and define tiered levels of service charges. The discount rate can be based on the amount of the invoice and you can set up as many discount levels as you need.

Accounts Payable Distribution:** Accounts Payable Distribution is available as an extra granule. Accounts Payable Distribution can be used to automatically allocate invoice expenses to multiple combinations of G/L accounts and dimensions. Expenses can be allocated based on percentage, square feet, employee, or other allotment.

Accounts Receivable

The integrated structure of Microsoft Business Solutions - Navision transforms Accounts Receivable into customer management with the ability to automate every aspect of your customer relationship. Accounts Receivable provides customer aging, sales statistics and other summary and detail reporting on customers.

The standard Navision Accounts Sales & Receivables granules include Basic Receivables, Sales Invoicing, Sales Invoice Discounts and Sales Tax.

Basic Receivables: Basic Receivables lets you keep detailed records for receivables based on a customer table and a customer ledger. Basic Receivables also provides customer aging, sales statistics and summary, and detail reporting on customers.

Sales Invoicing: Sales Invoicing (also know as Customer Invoicing) provides automated functions to record sales invoices and credit memos. Sales can be credited directly to inventory or jobs.

Invoices and credit memos can be printed on plain paper or on pre-printed Navision forms. The system stores all details of posted invoices and credit memos.

Invoicing is integrated with General Ledger and, if applicable, with Inventory and Jobs.

Sales Tax: Sales Tax handles all aspects of U.S. sales tax for both sales and purchases. You can collect sales tax for an unlimited number of jurisdictions per transaction so you can handle federal, state, county or parish, city or any other tax jurisdiction.

Sales Invoice Discounts: Sales Invoice Discounts allow you to assign a discount to the total dollar amount of an invoice. This discount rate can be based n the amount of the invoice and you can set up as many discount levels as you need. This functionality also provides the ability to define tiered levels of service charges.

Customer/Item Discounts: Customer/Item Discounts lets you set up discounts for specific combinations of customers and inventory items.

Crystal Reports

Crystal Reports is a tool that lets your organization create flexible, user-defined reports from the Pathway database or any other ODBC-compliant database. Crystal increases the power of your Pathway Case Management and ProductivityTrac applications by letting you customize standard reports or create your own custom reports.

Vertex is an authorized reseller for Crystal Reports and provides database views for Pathway products to make reporting even easier.

E-Commerce

Microsoft Business Solutions–Navision helps you improve the efficiency of your business relationships with personalized portals and automated business transactions. Use Commerce Gateway for electronic document exchange with other businesses. Use Commerce Portal to streamline your interactions with business partners and customers.

Fixed Assets

Most fixed assets begin to depreciate as soon as you purchase them, but accurately tracking depreciation can be difficult.

Navision Fixed Assets tracks your fixed asset appreciation, depreciation, maintenance, and insurance. A Fixed Asset can be made up of several other assets. You can track multiple depreciation methods for each asset and you either link the fixed asset transactions to the General Ledger or contain them within the Fixed Asset application.

Foreign Currency Conversion

Navision Attain makes it easy to handle different currencies when you purchase items from foreign vendors or invoice customers in other countries. You can invoice or post in foreign currencies, record exchange rate differences, and generate statements in foreign currencies. You can post to a customer or vendor in an unlimited number of currencies.

General Ledger

General Ledger is the central functional area in Microsoft Business Solutions - Navision. It is totally integrated with all other functional areas. General Ledger lets you produce financial statements, such as income statement, balance sheet and cash flow, that follow FASB95 standards.

Throughout Navision dimensions can be used to indicate the profit center for financial reporting. Within the general ledger, these profit center dimensions can be combined on screen or in reports to provide summarized information or a side-by-side comparison of profit centers.

The standard Navision General Ledger module includes Basic General Ledger, Budgets, Account Schedules, Allocations and Departments and Projects.

Basic General Ledger: Basic General Ledger provides the basic accounting functionality for the Navision accounting system. It includes the Chart of Accounts and the General Journal to enter and post general ledger transactions. It enables you to print detailed and summary trial balances as well as a number of other fundamental reports.

Budgets: This feature lets you assign budget transactions to each general ledger account in the chart of accounts. For each account you can assign budgets on a daily, weekly, monthly, quarterly or annual basis or by user-defined accounting period. Budgets can be created on a departmental basis. There is no limit to the number of budgets you can create.

Budgets can be created for any number of years into the future. Alternative budgets and revisions of budgets are included. Where applicable, general ledger reports and query screens include budget numbers for comparisons.

Account Schedules: Account Schedules give you the ability to design custom financial statements, including user-defined row and column layouts. It allows you to dynamically view the information screen with full drill-down and OLAP functionality.

Allocations: Allocations lets you allocate recurring transactions to different general ledger accounts, departments and projects. You can distribute allocations based on percentages, usage or by specific amounts. You can use allocation transactions in the sales and purchases journals.

Human Resources

Human Resources maintains a complete information file for each employee, including personal information about the employee and various administrative status codes.

Each employee’s file includes a table of qualifications that you can assign form a user-defined table of qualification codes. These can include educational credentials, continuing education certificates and professional certifications.

You can also track equipment issued to employees, such as keys, credit cards, company cars, portable computers, cellular phones, and pagers. There is a place to attach a scanned photograph a method to track alternate addresses.

Separate Record of Confidential Information: Confidential information for an employee is tracked in a separate table. This lets you give relatively broad access to the basic employee file information, while placing tighter security restrictions on confidential information. Confidential information can include salary, insurance coverage, stock options, and computer access codes.

Absence Tracking: Absence Tracking uses user-defined absence codes, along with statistical, department and project codes, to create a multi-dimensional report of absence history. This report helps you identify and stop negative trends.

Documented Records: Comment sheets are available so that all aspects of the personnel file can be properly documented. Comments can be attached to all employee records including absences, qualifications, equipment issuance, and confidential information.

Reporting: Human Resources includes reports that list and analyze your records, including employee lists, birthday lists, labels, absences by employee, absences by reason, and various statistical reports.

Advanced HR: Advanced HR includes tools for position management, recruiting, and applicant management.

Inventory

Inventory can be used on it’s own or as a part of the Job Manager solution. Inventory has built-in flexibility to accommodate your business flow. Items can be set up with as little as an item number or description, or they can be fully integrated with jobs and contain a BOM and production step list.

For any item you can track full information about cost, price, vendor (for purchased items), BOM (for production items), material data safety sheets (only with Job Manager), and all important quantities, including on hand, available, on order, in production, and reorder point.

Customer consigned inventory can be tracked at zero cost and excluded from Inventory reports.

Jet Reports

Microsoft Navision includes a full array of reports to help you manage your financial information. Jet Reports takes that functionality even further by giving you a tool to create your own financial reports, graphs, and spreadsheets.

Jet Reports uses the power of Microsoft Excel to liberate your Microsoft Navision data. Jet Reports is an easy-to-use reporting tool that is fully integrated into Excel and Navision. If you know how to use Excel, you can be creating Jet Reports in less than an hour.

Job Manager

Job Manager tracks all job costs, including materials, labor, overhead, and indirect costs. Job costs can be calculated for the job, an individual release, or a single production steps. Costs can also be calculated for all jobs that produce an inventory item or for all jobs for a specific customer.

Job Manager makes it easy to set up new jobs and track releases against ongoing jobs. It tracks bills of material and production steps. Materials can be passed through WIP or backflushed as part of recording production.

When combined with Pathway ProductivityTrac, Job Manager gives your work center staff one comprehensive set of integrated tools that they can use to manage all aspects of subcontracting, prime manufacturing, and service contracts. Jobs set up in Job Manager are sent to ProductivityTrac. Daily time recorded in ProductivityTrac is used to track job labor costs in Job Manager.

Job Manager is fully integrated with the Navision General Ledger, Accounts Payable, Accounts Receivable, Sales Orders, Purchasing, and Inventory modules, as well as with Pathway ProductivityTrac. This package gives you one simple process that automatically passes information from the sales order to the production floor or service contract supervisor, to the final invoice and posting to your General Ledger.

Payroll

Payroll, part of Microsoft Business Solutions - Navision, manages staff and consumer payroll It is fully integrated with Pathway ProductivityTrac, General Ledger, and Accounts Payable.

The Payroll features let you produce paychecks and maintain all the pay and tax records for staff and consumer employees. Flexible payroll setups allow for handling virtually any pay, tax, deduction or contribution calculation.

Payroll controls are powerful tools that let you determine what kind of payroll information is kept, how it is categorized, how it appears on government forms and on paychecks, and how it is posted. All payroll information tracked by Navision is kept using a payroll control, whether it is hours worked, pay earned, taxes withheld, employer-paid payroll taxes, weeks worked, vacation earned or taken, or net pay. Payroll allows advance planning and data entry, and a built-in history of changes. By tagging frequently changed data with effective dates.

Employer expenses, such as employer Social Security and employer Medicaid, can be allocated proportionately by dimension, so you can allocate your employer expenses to the correct department or cost center.

ProductivityTrac

Pathway ProductivityTrac allows you to easily handle all of the tasks that make up a piece and hourly rate subminimum payroll system.

ProductivityTrac handles all productivity calculations, DOL reporting, job labor costing, benefit tracking, NISH reporting, and gross earning calculations. Hours and earnings are sent to Pathway Navision Payroll, your current payroll system or an outside payroll bureau, which then calculates deductions and tax withholding, creates payroll and tax reports, and processes direct deposit or prints checks.

Daily time is sent to Job Manager to use for labor cost analysis. Hours and earnings sent to Payroll are also credited against jobs to track actual labor costs.

Features:

  • Easy data entry: All time for the entire week can be entered on one screen using only the 10-key pad on your keyboard.
  • Remote time entry: Using Pathway e-Timecard and a pocket PC, supervisors can enter time and pieces while roaming the production floor.
  • Consumers and contract workers: Time can be entered for both consumer employees and contract workers for the same job.
  • Multiple rates: You can track multiple prevailing wage rates, productivity rates, and employee wage rates using start and stop dates. This allows you to process rate changes before they are needed.
  • Productivity rates: Employee productivity rates are calculated as a by-product of recording time and pieces.
  • Overtime: Overtime can be calculated as commensurate rate for the job or average rate for all jobs for the day or week. Overtime premiums are charged directly to the applicable job.
  • Benefits: Sick and vacation benefits can be automatically accrued by annual anniversary, percent of time worked or flat amount per pay period.
  • No down time: Multiple staff members can add records at the same time and time records for the current period can be added while another payroll is processing.

Purchase Orders

Navision Purchases Orders automates the entire purchasing process, including quotes, blanket orders, purchase orders, receipts, and back orders. You can create quotes based on other purchase documents and turn a quote into an order. You can copy details from posted or unposted orders, receipts, or invoices. Purchase Orders is fully integrated with the Inventory and Accounts Payable granules.

Purchasers/Sales People: The Purchasers/Sales People granule assigns purchasers to vendors and sales people to customers in order to track purchases and sales per person. Purchasers and sales people are tracked in the Vendor Ledger, Customer Ledger, Item Ledger, Job Ledger, and Resource Ledger.

Relationship Management

The Relationship Management granules add power to your sales force. Use relationship management to track information about your customers, interactions with customers, opportunities, sales staff, and sales and marketing campaigns.

Sales Orders

Navision Sales Orders automates the entire sales process, including quotes, blanket orders, sales orders, shipments, and invoices. Sales Orders is fully integrated with the Inventory, Job Manager and Accounts Receivable granules.

Purchasers/Sales People: The Purchasers/Sales People granule assigns purchasers to vendors and sales people to customers in order to track purchases and sales per person. Purchasers and sales people are tracked in the Vendor Ledger, Customer Ledger, Item Ledger, Job Ledger, and Resource Ledger.

Sales Tax: Sales Tax handles all aspects of U.S. sales tax for both sales and purchases. You can collect sales tax for an unlimited number of jurisdictions per transaction so you can handle federal, state, county or parish, city or any other tax jurisdiction.

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