For the enterprise heavily invested in equipment assets, ensuring the operational health of your equipment is one of your key business success factors. It’s critical to your enterprise to lower the overall cost of maintenance while improving productivity through equipment availability. Computerized maintenance management software systems provide a solution. Find out more about the right CMMS solution for your business and the benefits it can provide.
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Computerized maintenance management software (CMMS) systems provide a simplified way of managing maintenance and offer a comprehensive set of tools for equipment management. A CMMS system will maximize the runtime and lifespan of machinery or equipment, which means your business can spend time and resources getting the job done, rather than dealing with equipment related problems.
CMMS programs are important software tools to be familiar with for companies with significant equipment assets. Their goal is to track the upkeep of assets and the associated costs of the work, with an ultimate goal of prolonging an assets lifespan at the most minimal expense possible.
|Asset management||Record general information on company assets (buildings, vehicles, technology, and more) such as the frequency of asset use, issues, ongoing costs, and asset specifications.|
|Equipment inventory management||Tracks information on equipment used in maintenance and repair operations usually including tools and parts. Alerts can be set to warn of low stock levels to ensure the proper materials and tools are always available for both routine and emergency maintenance.|
|Predictive maintenance||Scans equipment data for performance trends and uses condition-based monitoring to alert the appropriate staff of any potential issues.|
|Preventative maintenance||Create schedules, track procedures, set maintenance routines, balance workloads, and more.|
|Work order management||Create a trackable document identifying what work needs to be done and how it should be accomplished. Can include advanced features such as rules-based approval management, scheduling management, change orders, and reporting.|
A capable equipment maintenance system means less time and money spent on both planned and unplanned maintenance. An ounce of prevention is worth a pound of cure is the relevant cliche here.
By keeping accurate tracking on equipment maintenance, a CMMS allows you to plan maintenance before expensive repairs are required. CMMS systems can be used to not only track when preventative maintenance is required. They can also identify optimum times to perform it. For instance, a sophisticated CMMS system will consider forecast and production information. This can be used to determine slow times that can be used for equipment maintenance.
A computerized maintenance management system provides a centralized repository for maintenance instructions and info. What is the process? Who is involved? What parts are required? Which service firms are needed to conduct maintenance? With better organization, the cost of maintenance can be significantly reduced.
Even with regularly performed preventative maintenance, unplanned repairs are often needed. Equipment failures in the midst of a production run or on the job site can be very disruptive. A CMMS system offers consistency in reporting, managing, and tracking repairs. A consistent repair process minimizes the disruption and costs of live environment equipment failures.
Workplace safety is, of course, its own justification. But there is a major financial dimension too. Improperly maintained equipment is a huge liability risk. OSHA estimates American employers pay almost $1B a week just in worker’s compensation claims. Utilizing a CMMS system can go along way in protecting your company against unnecessary safety-related costs.
The quality of your work is obviously a huge selling point. Your ability to provide top-notch goods and services exercises a large impact on customer satisfaction and retention. A CMMS system is not only a cost-savings investment. It’s an opportunity for increased revenue.
Limiting breakdowns is critically important to reducing cycle times. The speed of your delivery is a business differentiator. Also, the simple fact is that equipment kept in sub-standard condition yields inferior products and services.
Accurate budgeting and planning of cash-flow is elemental to a successful enterprise. Unexpected costs can destroy the integrity of projection models. The burden of unexpected costs is bad enough. But, when a budget or forecast is sunk by unplanned expenses, issues compound. A budget, after all, not only provides a plan and roadmap, it sets important motivating goals for the enterprise as a whole.
Equipment failures are a major source of unplanned expenses. Worse, they are often among the most costly unplanned expenses. Implementing and executing a proper maintenance plan is a fundamental step toward eliminating unexpected and burdensome costs.
One of the net effects of computerized maintenance management systems is their ability to remove cost lumps. CMMS’s not only help you limit unpredictable and large costs. They also help you spread costs much more evenly and predictably. Many CMMS programs even provide sophisticated tools that allow you to make repair versus replace decisions based on reliable data.
CMMS solutions apply to a huge variety of industries. Manufacturers, facility management firms, industrial and commercial service firms, contractors, agricultural operations & more. The benefits of a Computerized Maintenance Management System remain the same:
If you’re in the market for CMMS software, you’ll want to analyze what your exact needs are based on a number of factors, such as the size of your company.
There is an enormous variety of CMMS offerings on the market. Businesses with equipment maintenance management needs span a spectrum of types and sizes. The market has responded with a plethora of options. Whatever your company size or industry, there is likely a CMMS system designed with you in mind.
CMMS systems are available as standalone products. But they are also sold as components within full facility management packages. These days it’s not uncommon to even find CMMS tools included in full-scale ERP solutions.
CMMS packages are both offered as web-based, SaaS implementations as well as internally LAN-based programs. Below you can find some of the top CMMS solutions on the market today.
eMaint CMMS (pictured above) is a complete CMMS capable of handling the maintenance, facilities, and operations management. The solution includes 95 pre-loaded reports that let you spot trends on key performance measurements, access up-to-the-minute data on work orders, track worker productivity and material usage, and more.
Hippo CMMS (pictured above) is a web-based CMMS able to be used by organizations of all sizes. Their goal is to make CMMS easy for all industries. The solution has an unlimited users capability and allows you to set permissions according to the user’s role in the organization.
Simply put, a solution like QuickBooks is not going to give you CMMS functionality. It does not offer the handful of required functionalities most CMMS options will provide you, such as scheduling maintenance, as well as predictive analytics to ensure preventative maintenance is doing its job.
Many companies may try to go with a manual method of CMMS, which combined with the low cost of QuickBooks for your basic accounting and inventory, can help keep your software costs at their lowest. This manual method is typically by using spreadsheets. However, these methods become much harder to track your equipment due to the fact that spreadsheets lack sustainability. The more tasks each repair job has, the more that needs to get added to the schedule. Having to go back and forth to check off maintenance steps is far too time-consuming to be practical this way.
While QuickBooks may not be able to offer any CMMS functionality, there are many CMMS solutions that will integrate with QuickBooks. This will help ensure all of your business software is linked together. There are also many field service software add-ons available for QuickBooks that may provide some (but not all) of the functionality typically found in CMMS, such as work order management and scheduling.
Integration issues. Very often CMMS users are not office-based workers. The average CMMS user at your organization may well be someone on the production floor. Or, they may primarily work on the job site or in the field. As a result, mobile device access can be particularly useful. Many systems offer support for mobile access.
One of the challenges of implementing a computerized maintenance management software system is the number of points of integration that may be present. CMMS programs very frequently need to integrate with software providing the following functionality:
The wide array of integration points is one of many reasons it’s usually advisable to partner with an experienced CMMS provider for implementation services.
Work order assignment issues. When dealing with a high volume of work orders, it can become difficult to be managing who is getting assigned what, and the combination of needing to schedule based on past work history can be time-consuming with a weaker CMMS (or a manual process). A good CMMS software will be able to automate most of this process from beginning to end.