CMMS Software

Get the best CMMS software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

Popular Products

TabWare is the leading CMMS / EAM solution for organizations of all sizes who want full functionality without the expense, resources and time other solutions demand. Designed by maintenance professionals for maintenance…
Platforms
Web
Deployment
Hosted (cloud-based)
The console is a small, organized, and powerful application that allows you to go where you want to go in seconds. No huge toolbars filled with useless functions, no buried menus to remember, or any overwhelming screensit’s…
Over 12,000 facilities worldwide choose our software solutions to maximize productivity and asset uptime, optimize inventory, minimize costs and assure standards compliance. Available in on-site (purchased) or on-line hosted…
Platforms
Web
Deployment
Hosted (cloud-based)
Help your maintenance workers to do their jobs even more effectively with the use of CMMS software by MaintSmart. MaintSmart is the only software that integrates reliability analysis (AMSAA military standard) into the PM…
Platforms
Web, Windows
Deployment
Hosted (cloud-based)
Proteus V client/server is our flagship CMMS, in use for over 10 years at facilities worldwide. Proteus is an easy-to-use, full-featured maintenance and asset management software system that helps companies increase their…
eMaint’s state-of-the-art CMMS system can be tailored to meet the exact specifications of any maintenance, facilities or operations department and saves companies valuable time and money by better organizing, planning and…
Starting Price
$33/month/user
Deployment
Hosted (cloud-based)
ExpressMaintenance is your premier provider of customer maintenance management software (CMMS) and preventative maintenance (PM) software. This software is designed to function in any multi-user environment; and it’s…
Platforms
Windows
MaintenanceEdge gives you the power to manage your facility with centralized requests, automated maintenance workflow, and simple reporting to protect your assets. Easy to implement and use, you’ll extend the life of your…
Platforms
Web
Deployment
Hosted (cloud-based)
Financials are the heart of 4Site, gathering and analyzing the data that will guide the direction and measure the success of your enterprise. Subtle changes in your financial position occur with every transaction a purchase…
Platforms
Windows, Web
Deployment
Hosted (cloud-based)
Hippo CMMS is a maintenance management software tool for organizations of all sizes. It is a SaaS solution which is quick and easy to implement. Hippo CMMS offers a customized interface which can be designed to suit users…
Platforms
Web
Deployment
Hosted (cloud-based)
eWorkOrders is a premiere application service provider for customer relationship management, work order management, asset tracking, preventative maintenance and employee management. Save time and money tracking actual costs…
Platforms
Web
Deployment
Hosted (cloud-based)
Since 1999, Maintenance Connection has been delivering quality Computerized Maintenance Management Software (CMMS Software) to organizations around the world. Our Facility Maintenance and Asset Management Software…
Starting Price
$55/month/user
Platforms
Web
Deployment
Hosted or Local
The power of ManagerPlus, in an easy, access-from-anywhere web-based hosted solution. No IT implementation required. Access the application from anywhere with a connection to the Internet, any time, any place. ManagerPlus…
Platforms
Web
Deployment
Hosted (cloud-based)
Use this tool for a simple transition from a paper-based maintenance system, or a multi-location sophisticated maintenance operation with thousands of assets. ManagerPlus Desktop offers real power and flexibility to customize…
Platforms
Windows
There are two crucial components that ensure the success of any CMMS (Computerized Maintenance Management Software) deployment. And, although they might seem fairly obvious, they often get forgotten during the product…
Deployment
Hosted or Local
Centralize & Manage your entire maintenance management work-flow; Stop Struggling with spreadsheets, phone calls, missing papers ( let us import your current data ); Free GoMax! Mobile apps to create, manage, complete and…
Platforms
Web
Deployment
Hosted (cloud-based)
DirectLine is an all-inclusive suite of maintenance management software delivered over the Internet. DirectLine scale-able, comprehensive software service that includes usage, support, training and upgrades often for the…
Starting Price
$395/month
Platforms
Web
Deployment
Hosted (cloud-based)
MicroMain CMMS software makes it easy to manage maintenance and reduce costs. Our award-winning solutions have been saving organizations time and money for over 20 years MicroMain’s maintenance management software allows…
Platforms
Web
Deployment
Hosted (cloud-based)
MIE Maintenance is a revolutionary Machine and Equipment maintenance and preventive maintenance application. This software helps companies in asset intensive industries maintain their investments by managing these assets. MIE…
Platforms
Windows
WorkFlow M is a complete CMMS toolkit to design, implement and manage your preventive maintenance (PM) program; includes time-based PM scheduling, a complete work order management system, work progress tracking, asset…
No products found

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free CMMS software recommendations that meet your exact requirements.

Sort by 
Filter by User Rating
Filter by Price Range
Filter by Deployment
Filter by Client OS
LinkedIn

CMMS Software Buyer’s Guide

For the enterprise heavily invested in equipment assets, ensuring the operational health of your equipment is one of your key business success factors. It’s critical to your enterprise to lower the overall cost of maintenance while improving productivity through equipment availability. Computerized maintenance management software systems provide a solution. Find out more about the right CMMS solution for your business and the benefits it can provide.

This guide will provide information on:

What Is CMMS Software?

Computerized maintenance management software (CMMS) systems provide a simplified way of managing maintenance and offer a comprehensive set of tools for equipment management. A CMMS system makes sure you’re spending time and resources getting the job done, rather than dealing with equipment related problems. CMMS programs are important software tools to be familiar with for companies with significant equipment assets.

Features

Feature Definition
Asset management Record general information on company assets (buildings, vehicles, technology, and more) such as the frequency of asset use, issues, ongoing costs, and asset specifications.
Equipment inventory management Tracks information on equipment used in maintenance and repair operations usually including tools and parts. Alerts can be set to warn of low stock levels to ensure the proper materials and tools are always available for both routine and emergency maintenance.
Predictive maintenance Scans equipment data for performance trends and uses condition-based monitoring to alert the appropriate staff of any potential issues.
Preventative maintenance Create schedules, track procedures, set maintenance routines, balance workloads, and more.
Work order management Create a trackable document identifying what work needs to be done and how it should be accomplished. Can include advanced features such as rules-based approval management, scheduling management, change orders, and reporting.

Benefits

Lower Total Cost of Maintenance With CMMS.

A capable equipment maintenance system means less time and money spent on both planned and unplanned maintenance. An ounce of prevention is worth a pound of cure is the relevant cliche here.

By keeping accurate tracking on equipment maintenance, a CMMS allows you to plan maintenance before expensive repairs are required. CMMS systems can be used to not only track when preventative maintenance is required. They can also identify optimum times to perform it. For instance, a sophisticated CMMS system will consider forecast and production information. This can be used to determine slow times that can be used for equipment maintenance.

A computerized maintenance management system provides a centralized repository for maintenance instructions and info. What is the process? Who is involved? What parts are required? Which service firms are needed to conduct maintenance? With better organization, the cost of maintenance can be significantly reduced.

Even with regularly performed preventative maintenance, unplanned repairs are often needed. Equipment failures in the midst of a production run or on the job site can be very disruptive. A CMMS system offers consistency in reporting, managing, and tracking repairs. A consistent repair process minimizes the disruption and costs of live environment equipment failures.

Workplace safety is, of course, its own justification. But there is a major financial dimension too. Improperly maintained equipment is a huge liability risk. OSHA estimates American employers pay almost $1B a week just in worker’s compensation claims. Utilizing a CMMS system can go along way in protecting your company against unnecessary safety-related costs.

Ensuring Quality Control and Productivity With CMMS.

The quality of your work is obviously a huge selling point. Your ability to provide top-notch goods and services exercises a large impact on customer satisfaction and retention. A CMMS system is not only a cost-savings investment. It’s an opportunity for increased revenue.

Limiting breakdowns is critically important to reducing cycle times. The speed of your delivery is a business differentiator. Also, the simple fact is that equipment kept in sub-standard condition yields inferior products and services.

Cash-Flow and Planning With CMMS.

Accurate budgeting and planning of cash-flow is elemental to a successful enterprise. Unexpected costs can destroy the integrity of projection models. The burden of unexpected costs is bad enough. But, when a budget or forecast is sunk by unplanned expenses, issues compound. A budget, after all, not only provides a plan and roadmap, it sets important motivating goals for the enterprise as a whole.

Equipment failures are a major source of unplanned expenses. Worse, they are often among the most costly unplanned expenses. Implementing and executing a proper maintenance plan is a fundamental step toward eliminating unexpected and burdensome costs.

One of the net effects of computerized maintenance management systems is their ability to remove cost lumps. CMMS’s not only help you limit unpredictable and large costs. They also help you spread costs much more evenly and predictably. Many CMMS programs even provide sophisticated tools that allow you to make repair versus replace decisions based on reliable data.

What Type of Buyer Are You?

CMMS solutions apply to a huge variety of industries. Manufacturers, facility management firms, industrial and commercial service firms, contractors, agricultural operations & more. The benefits of a Computerized Maintenance Management System remain the same:

  • Lower total cost of maintenance.
  • Improvements in quality control.
  • Increased productivity.
  • Stronger ability to accurately budget and plan cash-flow.

If you’re in the market for CMMS software, you’ll want to analyze what your exact needs are based on a number of factors, such as the size of your company.

  • New buyers and small businesses: Smaller businesses will need maintenance management of some sort, but is CMMS right for them? CMMS allows for a very customizable approach to your maintenance management. Because of this, many industries can benefit from what CMMS has to offer, and it can be a good fit for a small business for the same reasons it benefits a larger enterprise.
  • Existing CMMS users desiring additional functionalities: Advanced CMMS will be able to provide you with better reporting, which will help your business make smarter decisions. A better CMMS tool will offer important performance metrics and trackers to look at things like average times to repair, and look at the lifespan of certain pieces of equipment to judge overall equipment effectiveness.
  • Large companies: All businesses may have regulatory compliance issues, but larger enterprises tend to be under the microscope more when it comes to adhering to them, and thus, will want to ensure they are recording procedures and inspections accurately. This helps them work with OSHA, FDA, and any type of compliance agency so they can provide detailed documentation.

There is an enormous variety of CMMS offerings on the market. Businesses with equipment maintenance management needs span a spectrum of types and sizes. The market has responded with a plethora of options. Whatever your company size or industry, there is likely a CMMS system designed with you in mind.

CMMS systems are available as standalone products. But they are also sold as components within full facility management packages. These days it’s not uncommon to even find CMMS tools included in full-scale ERP solutions.

CMMS packages are both offered as web-based, SaaS implementations as well as internally LAN-based programs. Below you can find some of the top CMMS solutions on the market today.

eMaint CMMS reporting screen

eMaint CMMS (pictured above) is a complete CMMS capable of handling the maintenance, facilities, and operations management. The solution includes 95 pre-loaded reports that let you spot trends on key performance measurements, access up-to-the-minute data on work orders, track worker productivity and material usage, and more.

Hippo CMMS (pictured above) is a web-based CMMS able to be used by organizations of all sizes. Their goal is to make CMMS easy for all industries. The solution has an unlimited users capability and allows you to set permissions according to the user’s role in the organization.

Can You Use QuickBooks?

Simply put, a solution like QuickBooks is not going to give you CMMS functionality. It does not offer the handful of required functionalities most CMMS options will provide you, such as scheduling maintenance, as well as predictive analytics to ensure preventative maintenance is doing its job.

Many companies may try to go with a manual method of CMMS, which combined with the low cost of QuickBooks for your basic accounting and inventory, can help keep your software costs at their lowest. This manual method is typically by using spreadsheets. However, these methods become much harder to track your equipment due to the fact that spreadsheets lack sustainability. The more tasks each repair job has, the more that needs to get added to the schedule. Having to go back and forth to check off maintenance steps is far too time-consuming to be practical this way.

While QuickBooks may not be able to offer any CMMS functionality, there are many CMMS solutions that will integrate with QuickBooks. This will help ensure all of your business software is linked together. There are also many field service software add-ons available for QuickBooks that may provide some (but not all) of the functionality typically found in CMMS, such as work order management and scheduling.

Common Pain Points

Integration issues. Very often CMMS users are not office-based workers. The average CMMS user at your organization may well be someone on the production floor. Or, they may primarily work on the job site or in the field. As a result, mobile device access can be particularly useful. Many systems offer support for mobile access.

One of the challenges of implementing a computerized maintenance management software system is the number of points of integration that may be present. CMMS programs very frequently need to integrate with software providing the following functionality:

  • Inventory control
  • Fixed asset management (asset depreciation)
  • Scheduling
  • Accounts payable
  • Project management
  • Material resource planning
  • Costing
  • Production floor management
  • Work order management
  • Budgeting

The wide array of integration points is one of many reasons it’s usually advisable to partner with an experienced CMMS provider for implementation services.

Work order assignment issues. When dealing with a high volume of work orders, it can become difficult to be managing who is getting assigned what, and the combination of needing to schedule based on past work history can be time-consuming with a weaker CMMS (or a manual process). A good CMMS software will be able to automate most of this process from beginning to end.

  • Integrated QMS and CMMS in manufacturing. Manufacturing used to be an industry where companies got by handling areas such as machine maintenance, order processing, bill of materials, and quality control, all separately. However, a live production environment that has you processing an order requires that you know which equipment is available, has you handle a bill of materials, and monitor the resulting product to ensure objectives can be met. A unified software helps bridge the gap, given the relationship each task in the manufacturing process has with each other.
  • CMMS Cloud Adoption and Mobile Use. Recent years have shown a lot of CMMS solutions move to the cloud. This is due to faster install times and less of an IT involvement. Companies thus can save money on hardware fees and labor costs as less personnel are needed to maintain the system. The rise in mobile technology allows maintenance managers to have all the information at their fingertips via a mobile device. This eliminates the need for them to step into the office for the day to receive any sort of dashboard, reports, or schedules for the day.
  • Condition-based maintenance. This type of maintenance is done when the need arises. Condition-based maintenance, or CDM, is likely to make it’s way to CMMS solutions in time. Limiting maintenance to just preventative and predictive can sometimes miss certain situations where maintenance can be needed; as it pops up. CDM relies on machine readings to determine how a machine is currently doing and if maintenance needs to be handled immediately. Benefits of CDM include decreased maintenance costs and a reduction of human error influences. Disadvantages can include high upfront costs and unpredictable maintenance periods, making it hard to budget accordingly for these maintenance costs.