The Best Medical Inventory Software

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ArbiMed Medical Screenshot

ArbiMed Medical

★★★★★
★★★★★
(1)
ArbiMed Medical is an inventory management system designed specifically for the healthcare industry. It includes features such as lot and serialized tracking, integrated ordering, comprehensive reporting, complete audit trails, and predictive ordering metrics. ArbiMed provides technical solutions for major operational expenses. Spend more time with patients using this cloud-based software to know what products are on hand.
Price Range
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Client OS
Web
Deployment
Cloud or On-Premises
Bellwether Purchasing Screenshot

Bellwether Purchasing

★★★★★
★★★★★
(3)
Bellwether is a cloud-based software streamlining procurement and inventory management, with integrations to leading software like QuickBooks, Sage Intacct, SAP, Oracle, and Microsoft Dynamics.
Price Range
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Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
ENVI Screenshot

ENVI

★★★★★
★★★★★
(3)
Envi procure-to-pay software is an inventory management system tailored for healthcare organizations. It includes features like barcode scanning, efficient purchase order creation, and inventory management, all contributing to significant time savings in order processing. It also has electronic data interchange (EDI) ordering, conversion to purchase orders, and easy order entry to streamline the purchasing process. Envi software integrates well with healthcare systems and accounting software, enhancing efficiency and accuracy in financial and supply chain management.
Client OS
Web
Deployment
Cloud Hosted
MedSupply Software Screenshot

MedSupply Software

★★★★★
★★★★★
(3)
MedSupply is an easy to use, feature-rich, and scalable application designed to make medical inventory management a breeze for any organization. Unlike generic inventory applications, MedSupply is designed specifically for all types and sizes of healthcare facilities. This system tracks purchases, patient usage and activity of critical supplies, medications, devices, and much more! In addition to three versions available now, custom versions are available upon request. Track your Meds,
Starting Price
$59/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
eTurns TrackStock Screenshot

eTurns TrackStock

★★★★★
★★★★★
(4)
eTurns TrackStock is simple, cloud-based inventory software that automates replenishment based on need and provides real-time inventory visibility into remote stockrooms. Using barcode scanners, smartphones, IoT weight sensors and RFID, eTurns TrackStock manages inventory at the point-of-use to increase sales and service levels, optimize inventory and eliminate stockouts. eTurns TrackStock helps customers decrease inventory levels by up to 73% and replenish inventory 90% faster than ordering
Starting Price
$175/month
Client OS
Web
Deployment
Cloud Hosted
Acctivate Inventory Management Screenshot

Acctivate Inventory Management

★★★★★
★★★★★
(8)
Acctivate Inventory Management software is primarily a real-time inventory management and high-volume order fulfillment solution. It’s best suited for small to mid-sized distributors, manufacturers, and online retailers using QuickBooks. The software offers seamless integration with QuickBooks, efficient purchasing, and reordering modules, and solid customer history and reporting capabilities.
Price Range
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Starting Price
$7,995 (perpetual license)
Client OS
Windows
Deployment
On-Premises
SurgiCare Inventory Screenshot

SurgiCare Inventory

★★★★★
★★★★★
(3)
SurgiCare is an advanced inventory control software for healthcare and medical providers. This cloud-based solution was written specifically to address the complex material management needs of hospitals, surgical centers, and other medical facilities. Control medical case-costs, vendor pricing, over-stock issues, and shortages.; Use real-time, on-demand reports to determine exactly how much money is tied up in materials.; Control shortages during procedures with automatic order-level
Client OS
Web
Deployment
Cloud Hosted
Surgi-Sys Screenshot

Surgi-Sys

Surgi-Sys is an advanced medical inventory software. This product was developed in coordination with clients across the healthcare industry. The result is a system which is easy to use, while being powerful enough to give real-time insights into your inventory. Turn to Surgi-Sys for inventory control, reporting, PO management, easy check out for procedures, and much more! Lot/Serial # tracking: Surgi-Sys will track lot and serial numbers for products used in the clinic. For recalls, Surgi-Sys
Client OS
Web
Deployment
Cloud Hosted
WebOps Logistics Screenshot

WebOps Logistics

WebOps Logistics provides medical device management along with inventory control and optimization. This platform is a comprehensive, mobile device compatible, SAAS solution for accurate tracking and ordering of a broad range of medical devices used by manufacturers, distributors and providers. WebOps Logistics helps manufacturers get a better handle and understanding of their Inventory and Capital in the field by providing the “Last Mile” tracking of the inventory all the way down the Sales
Client OS
iOS, Android, Web
AdminiCare Screenshot

AdminiCare

AdminiCare, developed by inBeam Technologies, is a web-based medical inventory management solution for healthcare. The software provides medical facilities with complete control of the products, formularies, and charges to each resident. Get automatic updates and backups for your system. AdminiCare repalces manual count with user-friendly scanners. Track purchases against budget; Manage multiple inventories; Increase staff efficiency; Reduce administrative time; and Minimize human error.
Client OS
Web
Deployment
Cloud Hosted
Hybrent Screenshot

Hybrent

★★★★★
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(2)
Hybrent by Procurement Partners is a medical procurement, supply chain, and inventory management system for the healthcare industry. It offers its multi-vendor eProcurement modules, streamlining the procure-to-pay process and integrating with various EMR/PMS/AP systems. Hybrent procides a cloud-based procurement and inventory management system to healthcare organizations to automate tasks and lower overall supply costs with an easy-to-use “Amazon-like” portal for transactions with all vendors.
Client OS
Web
Deployment
Cloud Hosted
HealthLine Screenshot

HealthLine

HealthLine, now part of Medsphere, is a proven leader in medical inventory and supply chain management for the healthcare field. From stock room to hospital board rooms, this software makes inventory management simpler, more dependable, and easier to use at every step of the supply chain. Boost revenue through reduced labor by letting medical staff stay focused on providing healthcare instead of manually counting out products. Enjoy more precise inventory and the ability to capture more patient
Client OS
Windows
Deployment
Cloud Hosted
Liberty Software Screenshot

Liberty Software

★★★★★
★★★★★
(4)
Liberty Software is a pharmacy system designed to help you enhance customer service, increase patient safety, and improve profitability. Liberty Software consists of three solutions - overall pharmacy management, point of sale, and multi-store management. Workflow Management; Patient Alerts; Integrated Drug Facts and Comparisons; Auto Refills; Compounding Tools; Bin Management; Accounts Receivable; Insurance Audit Report; Custom Prescription Labels; Task Management; DIR Fee Monitoring; Document
Client OS
Windows
Deployment
On-Premises
Sowingo Screenshot

Sowingo

★★★★★
★★★★★
(1)
Sowingo is a purchasing and inventory management software for medical and dental offices. This cloud-based eCommerce solution enables you to save time, save money and never run out of supplies or inventory ever again! Get real-time data and alerts for low inventory and expiring products. Then easily purchase medical or dental products with the click of a button. INVENTORY MANAGEMENT MOBILE & WEB APP: Scan medical products in and out with powerful low stock re-order alerts; PURCHASE AND MANAGE
Starting Price
$175/facility/month
Client OS
Web
Deployment
Cloud Hosted
Sortly Screenshot

Sortly

★★★★★
★★★★★
(2)
Sortly is an intuitive, cloud-based inventory management software designed to streamline asset tracking, including equipment, tools, machinery, vehicles, and more.
Price Range
   $     $     $     $     $   
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Starting Price
$39/month
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
Fishbowl Inventory Screenshot

Fishbowl Inventory

★★★★★
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(22)
Fishbowl Inventory is an out-of-the-box software which caters to a lot of different industries in need of inventory management tools.
Price Range
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Starting Price
$4,395 (perpetual license)
Client OS
Windows, macOS
Deployment
Cloud or On-Premises
iOrder Screenshot

iOrder

★★★★★
★★★★★
(2)
iOrder is a 2021 award winning technology solution to integrate bi-directional enhancement of the Ambulatory Order Process offering medical assuredness compliance requirements. Helps with coding accuracy and reconciliation to reduce claim denials. Works with Existing EMR/HIS systems, does not require existing system replacement. Perfect way to extend outreach to regional and community referring physicians and practices. Bi-directional Ambulatory order transparency; and Clinical Decision Support
Price Range
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Starting Price
$25,000 (perpetual license)
Client OS
Windows, Web
Deployment
Cloud or On-Premises

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Buyer’s Guide

What is Medical Inventory Software?

Medical inventory software manages healthcare products at your facility. Inventory systems manage everything from pharmaceuticals and surgical supplies to outpatient consumables and gift shop products.

While there are general inventory management systems out there, healthcare facilities need a custom software. While a traditional brick-and-mortar store needs to manage inventory like apparel or food, the healthcare industry has to handle controlled substances and delicate medical devices. A medical inventory software manages all your industry-specific products so you can stay focused on treating patients and providing the best healthcare possible.

Bellwether Software
Manage medical inventory transactions with Bellwether Purchasing and Inventory.

Features of Medical Inventory Software

  • Inventory costing: Establishes the cost value of individual inventory using FIFO/LIFO and other factors in order to provide profitability and tax information
  • Stock count tracking: Records all on-hand units of products based on SKU or other tracking factors
  • Medication traceability: Track medication by lot, barcodes, RFID, or serial numbers for quality assurance and product recalls; receive updates when medication batches are set to expire
  • Purchase order tracking: Stay on top of new and recurring orders for medical materials
  • Reporting and audit management: Receive reports on sales, purchase orders, and revenue; reconcile inventory records against actual item stock counts to locate discrepancies and prevent loss
  • Inventory hold management: Reserve current stock to fill customer orders; prevent duplicate orders when products are out-of-stock
  • Replenishment thresholds: Specify the stock count level to signal its time to reorder products; set automated notifications for out-of-stock and low stock situations
eTurns TrackStock Replenishments
Stay on top of replenishments with eTurns TrackStock.

Key Benefits of Medical Inventory

Using a medical inventory system can benefit your healthcare facility in several ways:

Accurate Product Inventory

Healthcare facilities are often hectic, and spending time manually tracking your inventory is incredibly difficult. Yet you need a way to ensure you have all your medication, surgical supplies, and other medical materials in stock. Any miscount you or your staff make could lead to shortages. Upgrading from spreadsheets to automated medical inventory software can save time by preventing human error.

By using an inventory system, you can reduce human error which often leads to missing medication and product shortages. Further, a digitized record lets you get real-time updates on drug usage and supply status from any mobile device.

Manage FIFO/LIFO, Product Expirations and Recalls

When medical products expire, they need to be efficiently removed from your stock. Expired drugs may not work as intended and can cause additional health problems to your patients. Streamline your product removal processing by setting automated alerts for when prescriptions expire.

If a drug is recalled, traceability modules can organize your collection and disposal efforts. The Food and Drug Administration (FDA) has guidelines for how to properly handle and dispose of harmful and defective medication. After the drug is safely removed automatically update your stock to reflect the new counts and mark which medications are safe alternatives.

MedSupply Software
Check lots by expiration date with MedSupply.

Manage Your Budget

Drugs are incredibly costly. Changes in patent status can lead to sudden changes in the price of medication. With inventory costing software, you can accommodate price increases and decreases in your budget. If a medication is too expensive to regularly purchase, you can start looking for cheaper generics in order to keep your costs down.

Controlled Substance Compliance

There are many medications which are defined as “controlled substances” and cannot be dispensed without a prescription. Yet you need to keep these drugs in stock for your patients. How do you protect these medications? The first step is keeping accurate counts at all times. Next, know who is allowed access to certain drugs and who has an active prescription.

Which Healthcare Facilities Can Use Medical Inventory Systems?

  • Hospitals: Large medical facilities like hospitals have to manage medical inventory across multiple departments. In addition to drugs, the products they handle may range from surgical supplies to medical devices. There may be a pharmacy which runs within the hospital as well.
  • Pharmacies: Medical inventory solutions can be used by independent pharmacies or those which operate as part of larger retail chains. Pharmacies may offer a mixture of OTC drugs along with prescription medications.
  • Independent practices and clinics: Private clinics have all sorts of specialities. A medical inventory software can be customized to manage the highly specific products and services you offer.
  • Hospice centers, memory care, and assisted living facilities: End-of-life centers have to manage medication, food, and toiletries for patients. Like hospice, live-in care centers have to offer patients with a mixture of prescriptions and daily products.

HIPAA Compliance with Patient Prescriptions

Medical centers are switching to electronic health records (EHR) to secure patient information. This digitized system lets doctors and nurses update patient prescriptions online. General inventory management systems do not account for HIPAA regulations. By using a specialized medical inventory software, you can maintain HIPAA compliance when recording which items your facility uses with specific patients.

Surgi-Sys Vendor Management
Add new vendors with Surgi-Sys.

Frequent Issues with Medical Inventory Management

There are many unique problems with medical inventory management which can be solved by using the right software:

Product Shortages During Emergencies

The last thing you want to deal with during a global pandemic is a shortage of basic essentials at your medical facility. Medical inventory software organizes all your patient and medication records in easy-to-access locations so you can prevent shortages. See which drugs are about to run out and get your orders in before everyone else.

A benefit of medical inventory software is it accounts for more than just medications: you can track consumables like gloves, wipes, face masks, and other necessary supplies you might need in an emergency situation. Set automated replenishment thresholds to alert your staff of low stock products so you can reorder before you run out.

Theft of Controlled Substances

While traditional storefronts only need to worry about revenue loss from shoplifting, medical facilities who lose track of medications may face fines and citations for violating controlled substance regulations. The FDA even has special measures to protect the integrity of the drug supply chain in order to prevent contamination, tampering, and theft.

A medical inventory management system keeps you in control of harmful substances and in compliance with FDA guidelines. You’ll be able to maintain an accurate record of which drugs are in stock and which have been dispensed.

Integrating Medical Supplies with General Products

Many pharmacies operate in coordination with retailers to supply customers with medications and essentials in one place. Even hospitals have gift shops and cafeterias. A single inventory management system may not be enough to account for all the intricacies of medical inventory and your general stock.

For example, you might work with medical devices like pacemakers and heart valves which need to meet production tracking regulations. In the event of device failure, you’ll need to track which products are still in your inventory. Otherwise, a patient could wind up with a defective heart valve. While general inventory management tools can provide some traceability for expired food and beverage, it’s simply not designed for the rigorous tracking of medical devices and controlled substances.

Acctivate Warehouse Management
Manage all your inventory with Acctivate software.