Spare Parts Management Software

Get the best spare parts management software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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eMaint CMMS Screenshot

eMaint CMMS

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eMaintis a state-of-the-art CMMS system from Fluke Corporation that can be tailored to meet the exact specifications of any maintenance, facilities or operations department and saves companies valuable time and money by better organizing, planning and…
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Starting Price
$33/user/month
Client OS
Web
Deployment
Cloud Hosted
UpKeep Screenshot

UpKeep

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(3)
UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive. UpKeeps mobile app provides work requests, inventory management, checklists, work orders, PM scheduling, and QR codes…
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Starting Price
$35/user/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Fiix Software Screenshot

Fiix Software

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Fiix Inc. creates easy-to-use, intelligent maintenance management software that empowers businesses to organize their maintenance departments and turn data into actionable insights. Its innovative, multi-tenant cloud-based CMMS mobilizes the maintenance…
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Starting Price
$40/user/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Acctivate Screenshot

Acctivate

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Acctivate is a powerful, easy-to-use inventory management software designed for growing distributors, manufacturers, and online retailers using QuickBooks. Acctivate offers a wealth of features and add-ons, giving businesses a choice when it comes to what…
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Starting Price
$7,995 (perpetual license)
Client OS
Windows
Deployment
On-Premises
FMX Screenshot
Facilities Management eXpress (FMX) is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view their activities and associated costs, and building occupants can submit maintenance…
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Starting Price
$3,000/year
Client OS
Web
Deployment
Cloud Hosted
ServiceMax Screenshot

ServiceMax

ServiceMax Field Service Management software is designed for equipment manufacturers and service providers. Mobile apps are available for iOS and Android devices to assist field technicians and service managers access service delivery information and…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Maintenance Care Screenshot

Maintenance Care

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Maintenance Care is a free CMMS maintenance management software for work orders, preventive maintenance, and assets. The solution offers three core pieces of functionality: Work Requests; Preventive Maintenance; and Asset Management. These tools combined…
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Starting Price
$75/month
Client OS
Web, iOS
Deployment
Cloud Hosted
Fleetio Screenshot
Fleetio is a modern web-based fleet management software that lets fleet managers, drivers, technicians, parts managers, and others manage vehicles and equipment, from acquisition to disposal. Fleetio will streamline fleet maintenance processes and ensure…
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Starting Price
$3/vehicle/month
Client OS
Web
Deployment
Cloud Hosted
FieldEquip Screenshot

FieldEquip

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FieldEquip is a cloud-based Field Service Management (FSM) SaaS software platform that allows field service organizations to manage and facilitate customer and asset-centered activities effectively. It offers a comprehensive suite of features designed to…
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
Sortly Screenshot

Sortly

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(2)
Sortly is an inventory management solution so you can spend more time doing business and less time on inventory. This intuitive software lets you stay on top of all the little things by tracking your inventory across your business. Track with Barcode & QR…
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Starting Price
$39/month
Client OS
Web, iOS, Android
Deployment
Cloud or On-Premises
ManagerPlus Screenshot

ManagerPlus

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ManagerPlus helps you manage work orders, preventive maintenance schedules, and historical records faster and more efficiently. Customizable alerts tell you when schedules are due, when parts need to be restocked, and more. Complete inspections on mobile…
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Starting Price
$85/user/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Fishbowl Inventory Screenshot

Fishbowl Inventory

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(19)
As companies grow they find that the QuickBooks Inventory control capabilities are no longer sufficient for their inventory control needs. They expand beyond multiple locations, the number of products they stock increases, they move into manufacturing…
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Starting Price
$4,395 (perpetual license)
Client OS
Mac, Windows
Deployment
Cloud or On-Premises
Finale Inventory Screenshot

Finale Inventory

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(3)
Finale Inventory is a cloud-based inventory management system that is easy to understand, affordable, and adaptable to the needs of your business. You can access Finale from a web browser or mobile device from anywhere, so employees in different locations…
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Starting Price
$198/month
Client OS
Web
Deployment
Cloud Hosted
AltheaSuite Screenshot

AltheaSuite

AltheaSuite is a complete business management solution for retail, wholesale, and brands. This cloud-based business management software, offers all the modules and functionalities your business needs to grow fast in a competitive environment. The Suite…
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Starting Price
$60/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
eTurns TrackStock Screenshot

eTurns TrackStock

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eTurns TrackStock is simple, cloud-based inventory software that automates replenishment based on need and provides real-time inventory visibility into remote stockrooms. Using barcode scanners, smartphones, IoT weight sensors and RFID, eTurns TrackStock…
Starting Price
$175/month
Client OS
Web
Deployment
Cloud Hosted
FlowTrac Screenshot
FlowTrac has many features to track your inventory, assets, labor and processes efficiently using the right software and hardware. Customization can be done for your unique situation. FlowTrac helps you use Barcode and RFID technology to provide better…
Client OS
Web, iOS, Android
Deployment
Cloud or On-Premises
AMICS Screenshot
Infotech Systems Inc. has been implementing AMICS or Advanced Manufacturing and inventory control software since 1996. We provide inventory control solutions with and without bar code solutions and integrate to other accounting packages. We offer “on…
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   $     $     $     $     $   
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Client OS
Windows
Deployment
Cloud or On-Premises
Deskera Screenshot

Deskera

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(3)
Deskera is a cloud ERP system that helps businesses track financial data, manage customers, optimize the manufacturing process, and more. Businesses will be able to add functionality as they grow to improve processes like inventory control, demand…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
NetSuite ERP Screenshot

NetSuite ERP

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NetSuite ERP is a cloud-based, developer-hosted, cloud ERP software platform offered on a software-as-a-service (SaaS) basis. NetSuite advertises its ERP solution as “the world’s most deployed cloud ERP” solution. NetSuite ERP is used by over 40,000…
Price Range
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Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted

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Spare Parts Management Software Buyer’s Guide

What is Spare Parts Inventory Management Software?

Spare parts inventory management software, sometimes shortened to just parts management, provides real-time tracking of spare parts used by your business. By maintaining accurate stock levels and Bill of Materials for vital assets, these inventory tracking systems are often necessary for preventive maintenance management practices.

You may need spare parts for:

  • Product assembly
  • Vehicle repair and maintenance
  • Machine and equipment repairs

Whether your spare parts are for a warehouse or an auto repair garage, software can make it easier to optimize your inventory levels.

Features of Parts Management Software

  • Parts profile: Store information on a part’s manufacturer, make, model, style, and other identifying features for future reference; record the part’s current location, minimum/maximum unit price, and available vendors
  • Stock count tracking: Provides a record of the on-hand units for each SKU and helps maintain accurate stock levels through automated cycle counts
  • Minimum stock quantities: Set an alert to automatically reorder when stock levels reach a predetermined minimum to avoid running low on parts; send email or push notifications when stock is low
  • Inventory costing: Establish the cost value of assets for profitability tracking and tax accounting; potential cost methods include: FIFO, LIFO, and more
  • Inventory receipts and tickets: Use receipts for inbound stock and ticketing for marking outbound parts
  • Purchase orders and requests: Build a database with all your purchase orders
  • Vendor tracking: Keep up-to-date records on vendors and suppliers of your business, along with their pricing data, to know who to contact for specific parts
  • Work order records: Create a trackable document identifying what parts are needed for work which needs to be done from a Bill of Materials (BOM) and what parts are currently in stock
  • Location tracking: Automate picking, packing, and shipping tasks related to inventory items by keeping real-time records on stock locations; Improve inventory loss prevention by keeping tabs on the movement of individual units
  • Serial number, lot number, barcode, and RFID tracking: Identify particular units and track them using the preferred method of your facility, whether it’s scanning printed barcodes, QR codes, or using Radio Frequency Identification (RFID) readers to send radio waves and interpret the corresponding frequencies into inventory data
  • Reporting: Use historical data on stock levels and usage rates to better inform your future decision-making when it comes to reordering spare parts
UpKeep CMMS
Build custom reports on your parts with UpKeep.

Implementing software to manage your inventory can make your job easier in a lot of ways:

Real-Time Inventory Updates

Right now, you might be relying on Excel spreadsheets to track inventory. You might even have a physical checklist on a clipboard showing inventory levels. You deserve a better system, one capable of optimizing your asset management system. Spare parts management software can do that, using real-time tracking tools such as custom QR codes and barcodes to count stock, set reorder points, and prevent overstock.

Along with real-time location data, you can look at the past of your assets as well. Movement histories can create a trail of how batches or individual parts move through your facility. This information can indicate exactly where each item should be and, more importantly, who was last in control of the missing parts.

Stay Ahead on Preventive Maintenance

Preventive maintenance can lead to a lot of cost savings at your business by reducing the likelihood of complete equipment breakdowns or extended downtime from waiting for replacement parts to arrive. Combined with parts management, you can streamline your maintenance operations by knowing exactly which assets are on hand and which ones are needed according to a bill of materials.

Knowing which spare parts you have in stock can allow your maintenance team to plan out their next repairs without running low on supplies. For example, a factory can use real-time inventory counts to see if anything is overstocked, then begin using those excess spare parts to make preventative maintenance repairs.

Additionally, spare parts management systems can be paired with computerized maintenance management software (CMMS) to streamline your maintenance department’s repair schedule of machinery and equipment.

eMaint CMMS Software
Get ahead of preventive maintenance with eMaint CMMS.

Reduce Loss and Duplicates

Parts loss can happen for a variety of reasons. A piece might break and get thrown out without the system being updated. Employee theft can account for loss as well. Sometimes a part simply gets misplaced. With a spare parts inventory control system, you can minimize theft and loss by increasing visibility of real-time stock counts to see exactly when parts go missing in the system.

Have you ever ordered an out-of-stock part only to find you still have a few units on hand? The cost of these duplicate reorders can add up, leaving you with extra stock and less storage space. And historical data gathered by cycle counts can reveal when certain assets tend to sell the most, allowing you to plan ahead.

Parts inventory management has had many changes over the years. From handwritten notes to Excel spreadsheets, businesses of all sizes are always seeking ways to better track inventory. One recent advancement is the inclusion of mobile apps into inventory management systems.

Apps can be used on multiple mobile devices for increased freedom while tracking inventory. For instance, most warehouses rely on third-party hardware, such as handheld scanners or barcode readers, to scan items into the system. These pieces of hardware can be costly and require replacement every few years to stay up-to-date. With mobile apps, a warehouse manager with an iOS or Android smartphone can simply use their own phone to track inventory.

Fiix CMMS Software
track assets in addition to spare parts with Fiix Software.

Spare Parts Inventory Management Software Pricing

If you’re ready to get rid of spreadsheets, it’s time to invest in a parts management software. Free spare parts inventory management software is available, though with limited functionality. Integrations with WMS, CMMS, and ERP software can further increase the cost.

Parts inventory management software is generally priced based on the following factors:

  • Number of users
  • Deployment method (on-premise or cloud-based)
  • Number of warehouses or facilities
  • Level of inventory being tracked (total SKUs)
  • Any hardware installation or training

Some warehouse management systems (WMS) include software for inventory management. However, these full systems are more expensive than standalone parts management solutions and may not fit your budget. If you only need a more efficient way to track inventory, a spare parts management software is your best option for affordability and ease of use.