Our list of offline accounting software, showcases the top products in two categories: perpetual license pricing and QuickBooks Desktop replacements.

The majority of modern accounting systems are cloud-enabled with a month-by-month subscription. Even non-subscription versions of QuickBooks Desktop are being phased out for the subscription model.

We’ve researched secure, low-priced alternatives. Our top picks for security are AccountEdge Pro and DENALI Business+Accounting. For low pricing, we chose MoneyWorks and LedgerLite. Learn more about what each has to offer your business.

1 AccountEdge Pro - Top Pick for Security

AccountEdge is a small business accounting software for Windows and Mac. It offers robust security features and tools like sales and expense tracking, payroll, purchase orders, time tracking, and accounts receivable and payable. Additional functions include inventory management, customer relationship management (CRM), project management, and more. All of these are accessible offline.


AccountEdge: Accept Payments
AccountEdge: Item Details
AccountEdge: Inventory
AccountEdge: Sales Invoice
AccountEdge: Payroll
AccountEdge: Contact Card
AccountEdge: Void Check with New Stamp
AccountEdge: UI Sales Register
AccountEdge: Sales and Purchases
AccountEdge: Inventory
AccountEdge: Payroll
AccountEdge: Sales
What We Like
Progress billing
Offers departmental and multi-currency accounting features
Data conversion from QuickBooks or other AccountEdge system
What We Don’t Like
Lack of search capabilities
Billing system is through AccountEdge Connect and not base program
Overview
Price Range: $$
Starting Price: $15/month
Client OS: Windows, macOS
Deployment: On-Premises

AccountEdge’s Audit Trail Tracking function, a security staple of most accounting software, monitors which users create and edit transactions. You can also establish a Lock Period, disallowing data entry before a specified date.

Similarly, you can turn on Prompts for reminders about creating data backups and running verification checks. These checks determine the integrity of your files and notify you if any corruption has occurred.

Optimal for freelancers and small businesses, AccountEdge offers a starting price of $399 for a perpetual license. It’s your go-to for a simple, streamlined program that provides multiple ways to protect your data.

AccountEdge Pro Invoice
Conduct sales and expense tracking in AccountEdge Pro.

2 DENALI Business+Accounting - Top Pick for Security

Designed by Cougar Mountain Software, DENALI offers complete desktop accounting for Windows. DENALI provides an advanced, multi-tiered security system that allows you to establish user rights by application and function. In addition, with built-in, user-defined protocols for access to payroll and employee records, you can reduce opportunities for theft and errors.


Denali Business+Accounting: Main Job Costing Screen
Denali Business+Accounting: Job Management
Denali Business+Accounting: Enter Cost Activity
Denali Business+Accounting: Stock Item Vendors
Denali Business+Accounting: Stock Item History
Denali Business+Accounting: Main Inventory
Denali Business+Accounting: General Ledger
What We Like
Audit trail security
No arbitrary Payroll caps or requirements
Open data structure - No data limits
What We Don’t Like
Longer setup time
Not much available for 3rd party add-ons or integrations
Overview
Price Range: $$$
Starting Price: $1,999/user (perpetual license)
Client OS: Windows
Deployment: Cloud or On-Premises

Your startup or small business can utilize tools to manage cash flow, track inventory, set up recurring invoices, adjust sales tax, and monitor profitability through real-time data. DENALI also allows for easy and secure electronic transactions of checks, debit and credit cards, gift cards, and EBTs. Automate direct deposits from the company account to your employees and monitor bank accounts with their Bank Reconciliation module.

This accounting solution touts an unbreakable audit trail, with transaction documentation for consumers and auditors of financial reports to help identify internal fraud or data breaches. You can even eliminate the cost of reissuing lost or stolen checks through their add-on ACH Direct Deposit module, lending a layer of security to your payroll process.

DENALI offers excellent customizability to tailor the program to your particular requirements. Starting at $1,999 for a perpetual license, this fully-integrated ERP software cuts down on accounting tasks for anyone from the self-employed accountant to the small business owner.

DENALI General Ledger
Monitor the financial health of your business with DENALI Business+Accounting

3 MoneyWorks - Top Pick for Perpetual License Pricing

MoneyWorks for Windows and Mac offers flexible, user-friendly bookkeeping solutions. Pricing options include a month-to-month subscription or a perpetual license starting at $249 for MoneyWorks Express. From Cognito Software, this on-premise accounting system is also customizable through scripting to meet your business needs.


MoneyWorks: Navigation
MoneyWorks: Cash and Banking
MoneyWorks: Reporting
MoneyWorks: Daily Dashboard
What We Like
Cost-effective with multiple versions available
User-friendly with intuitive interface
Clear and functional reporting
What We Don’t Like
Limited hands on support
Integration limitations
Overview
Price Range: $
Starting Price: $19.80/month
Client OS: Windows, macOS
Deployment: Cloud or On-Premises

Other features include a window designer to streamline workflow, point-and-click bank reconciliations, accounts receivable and payable, manufacturing and inventory management, audit trails, enhanced security and backups, and more.

If you decide later that you want online access to your data, MoneyWorks also provides this option through MoneyWorks Now.

Versions of MoneyWorks include:

  • Cashbook: A single-user cashbook and general ledger
  • Express: Cashbook package plus invoices and statements
  • Gold: Job costing, inventory management, cost center accounting, and more
  • Datacentre: Gold package plus multi-company capabilities
  • MoneyWorks Now: Gold package but accessible in the cloud
MoneyWorks Bookkeeping Cash and Banking
Run bank reconciliation reports in MoneyWorks.

4 LedgerLite - Top Pick for Perpetual License Pricing

Described as the world’s simplest bookkeeping software, LedgerLite provides double-entry accounting to Windows users. With a low perpetual license fee starting at $50, LedgerLite offers only the basic accounting features you need to manage your general ledger accounts on a clean user interface. In addition, the program is available for you to use as long as you own it, with no ongoing subscription.


LedgerLite: Ledger
LedgerLite: New Entry
LedgerLite: New Cashbook Entry
LedgerLite: Maintain Accounts
LedgerLite: Entries
LedgerLite: Cashbooks
What We Like
No accounting background needed
One time cost to download
Secure offline platform
What We Don’t Like
Limited features
Limited description field
No transaction upload from external files
Overview
Price Range: $
Starting Price: $149 (perpetual license)
Client OS: Windows
Deployment: On-Premises

Accounting tools include expense tracking, bank reconciliation, fixed asset management, accounts receivable, cashbooks, taxes, and asset registers for multiple users and companies. User-friendly with offline access, LedgerLite will fulfill all of your accounting needs. It’s the perfect bookkeeping software for the self-employed, from freelancers to independent consultants.

LedgerLite Cashbooks
Manage bank deposits and withdrawals in LedgerLite.

Why Choose Offline Accounting Software Over Cloud-Based?

Cloud-based systems offer accessibility, automatic upgrades, and rapid deployment, but what advantages can you expect from software intended for desktop only? The top benefits of offline solutions are:

  • Security: With no online presence or cloud-based functionality, desktop accounting software protects the integrity of your business’s information. You maintain control over your financial data through a self-hosted server, minimizing the risk of security breaches in the cloud.

  • Pricing and Perpetual Licensing: Since online accounting tools like FreshBooks, Xero, and Zoho Books are cloud-based, you can expect to pay on a month-by-month subscription basis. This can lead to a higher total cost of ownership over time. With perpetual licensing, you’re paying a one-time fee for the right to use the software endlessly.

  • Other features of standalone accounting software include customizability for your business needs. In addition, you can always access your financial data, even in cases of unreliable internet connection or speeds.

Is QuickBooks Desktop Being Phased Out?

Is QuickBooks desktop, one of Intuit’s most popular accounting solutions, being phased out? The answer is yes and no: QuickBooks Desktop Pro and Desktop Premiere have transitioned to subscription models rather than one-time purchase licenses.

Official resellers can still provide perpetual licenses for the standalone desktop version, for now. Non-subscription versions of QuickBooks Desktop have limited support for 3-4 years, with Quickbooks Desktop 2020 through May 2023 and QuickBooks Desktop 2021 through May 2024.

If you’re interested in exploring online accounting software, you can convert QuickBooks Desktop to QuickBooks Online.

QuickBooks Alternatives

Looking to replace QuickBooks Desktop? You can find perpetual license accounting software for your small to mid-sized business with accounting basics plus inventory control, manufacturing, order entry, job costing, and more.

Our recommendations:

  • Connected Accounting and ERP is a business management application for Windows or Mac with a perpetual license price starting at $499. Go for the Connected Enterprise configuration for features mentioned above, plus lot/serial number control, quote management, and more.

  • Adagio Accounting is an ERP software for Windows with a perpetual license price starting at $950. Ideal for small to mid-market companies, it provides over 25 accounting modules for bank reconciliation, invoicing, multicurrency, and more.

Cloud accounting through applications like QuickBooks, Sage, or Wave isn’t for everyone. If you want secure and affordable desktop accounting software for your business, you’re sure to find the best program from this roster of truly offline solutions.

Further Reading

All Products

No products found
AccountEdge Screenshot

AccountEdge

★★★★★
★★★★★
(7)
AccountEdge is a small business accounting software that helps business owners organize, process, and report on their financial information so they can focus on their business. Its feature set includes accounting, integrated payroll, sales and purchases, contact management, inventory tracking, time billing, and more. There are separate pricing plans for Mac and Windows users, though the monthly subscription for the first license is still $15. A 30-day free trial is available; no credit card is required.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
Windows, macOS
Deployment
On-Premises
Denali Business+Accounting Screenshot

Denali Business+Accounting

★★★★★
★★★★★
(13)
Everything you expect from a leading business accounting solution, plus the tools to manage cash flow, monitor profitability, analyze trends, track inventory, and make informed financial decisions based on real-time accounting data. Let Cougar Mountain show you how DENALI Business+Accounting can serve your business. Accounting software should do more than keep the books. Advanced, multi-tiered security system that allows system rights to be established for users by application and function,
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,999/user (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
MoneyWorks Screenshot
MoneyWorks is an accounting software designed for small to medium sized organizations. It is available as a cloud based software as awell as on-premise versions for both Mac and PC. Lighter and more advanced versions are available to suit a wide range of companies.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$19.80/month
Client OS
Windows, macOS
Deployment
Cloud or On-Premises
LedgerLite Screenshot

LedgerLite

★★★★★
★★★★★
(8)
LedgerLite is a versatile accounting system suitable for both educational and business purposes. It offers a general ledger and cashbook, ideal for double-entry bookkeeping learners and robust enough for businesses of any size. Its simplicity and focus on essential features make it efficient and cost-advantageous over complex accounting software, appealing to those seeking straightforward, non-cloud-based solutions.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$149 (perpetual license)
Client OS
Windows
Deployment
On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free recommendations that meet your exact requirements.

Sort by 
Filter by User Rating
Filter by Price Range
Filter by Deployment
Filter by Client OS
Talk with a software advisor
Talk with an advisor
Get a free consultation from an independent software expert.
Or, call toll-free: (800) 827-1151
Talk with a software advisor
Talk with an advisor