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The Best Donor Management Software

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Best
Online
DonorSnap Screenshot
DonorSnap
No Extra Fees For Support/Training
Unlimited Users Included With Subscription
Learn More
Best for
Small Nonprofits
Bloomerang Screenshot
Bloomerang
Easy To Customize
Strong Training and Support
Learn More
Best for
Churches
Servant Keeper Screenshot
Servant Keeper
Keeps Member and Giving Records Well Organized
Responsive Customer Service
Learn More
Best
Free
Donorbox Screenshot
Donorbox
Multiple Donation Payment Methods Available
Easy to Set Up and Use
Learn More

Donor management software helps manage, track, and execute fundraising strategies to engage and retain donations for your nonprofit organization. These systems make it easy to manage a donor database, analyze and assess donations, process payments, track events and fundraising campaigns, and streamline your NPO’s administrative tasks.

If you’re a nonprofit, donations from your benefactors keep your organization running, enabling critical research, greater public awareness for your advocacy, and the ability to share life-changing gifts.

We’ve compiled a list of top donor management systems from our research to help you find the best solution for your organization:

Best Online:
DonorSnap

★★★★★
★★★★★
(5)

Customizable Dashboard
Email Acknowledgement
Standard Reporting
What We Like
No Extra Fees For Support/Training
Unlimited Users Included With Subscription
What We Don’t Like
No Integration With MailChimp
Overview
Price Range: $$
Starting Price: $39/month
Client OS: iOS, Web
Deployment: Cloud Hosted

One popular piece of donor management software is DonorSnap, a cloud-based solution available through an affordable monthly subscription fee. DonorSnap gives NPOs complete control over their donor database, making it easy to quickly manage and reach out to thousands of donors in an instant. In addition to standard features like pledge tracking, donation entry and acknowledgment, and comprehensive reporting, DonorSnap also offers direct integration with QuickBooks for enhanced accounting and fundraising capabilities.

DonorSnap pricing starts at $39 per month. A tiered price list allows you to customize costs based on the number of donor contacts being tracked.

Best for Small Nonprofits:
Bloomerang

★★★★★
★★★★★
(3)

Online Giving Main Donation Page
Constituent Summary
Dashboard
Online Giving Donation Plugin
New Recurring Donation Payment
New Pledge Schedule
New Pledge
Reports
Reports Template
New Recurring Donation Schedule
What We Like
Easy To Customize
Strong Training and Support
What We Don’t Like
Dated Email System
Overview
Price Range: $
Starting Price: $79/month
Client OS: Web
Deployment: Cloud Hosted

Bloomerang is an online donor management software solution that is advertised specifically for small to mid-sized nonprofits. The system empowers organizations to improve donor engagement and donor retention. Bloomerang features interactive dashboards, giving summaries, constituent timelines, email communication tools, and more. Integrating your website with Bloomerang allows you to provide online giving with custom donor forms, as well as online event registration.

Bloomerang offers a free version for very small nonprofits that need to store up to 250 records. Paid plans start at $79 per month for both small, growing nonprofits and larger organizations.

Best for Churches:
Servant Keeper

★★★★★
★★★★★
(3)

Picture Report Manager
Main List
Individual Profile
Email Merge
Contribution Entry
Attendance Tracking
What We Like
Keeps Member and Giving Records Well Organized
Responsive Customer Service
What We Don’t Like
Extra Charges for Technical Support
Overview
Price Range: $$
Starting Price: $50/month
Client OS: Windows, macOS, Web
Deployment: Cloud or On-Premises

Servant Keeper is a nonprofit software solution designed specifically for churches. This solution includes donor and membership management, event management, sacrament tracking, child check-in and security, real-time reporting, and more. Servant Keeper gives ministries strong donor and contribution tracking.

Churches can choose from on-premises or cloud-based solutions. Servant Keeper also has a few apps for mobile devices including Mobile Ministry, Attendance, Member Profiles, Online Office, and Online Directory. All Servant Keeper packages start at $299 upfront minimum. The cloud-based solutions start at $10 per month with unlimited users. Locally hosted solutions are an additional $50 per computer.

Note: Additional church accounting software options are available for faith-based organizations.

Best Free:
Donorbox

★★★★★
★★★★★
(5)

New Campaign
New Campaign Amount Setup
Example Website Donation Ask
What We Like
Multiple Donation Payment Methods Available
Easy to Set Up and Use
What We Don’t Like
Extra Fees For PayPal and Stripe Payment Processing
Overview
Price Range: $$
Starting Price: $45/month
Client OS: Web
Deployment: Cloud Hosted

Donorbox is a fundraising tool that allows organizations to collect payments through an online donation form embedded on your website or via a popup widget. Donors can choose from a variety of payment methods including credit cards, PayPal, ACH Transfers, Apple Pay, and Google Pay.

Donorbox is free for nonprofits with less than $1,000 per month in raised donations. For organizations that collect more, payment plans start at $45 per month. Stripe and PayPal payment processing fees will be incurred for any plan.

All Products

No products found
DonorSnap Screenshot

DonorSnap

★★★★★
★★★★★
(5)
DonorSnap is an online fundraising and donor management system that tracks all of your donor, prospect, volunteer, member, grant, sponsor, etc. data in one place. It is great for all types of nonprofits because it can be fully customized to track exactly what you need to track. The pricing also scales down for smaller organizations, so that no nonprofit should be without great donor management software. DonorSnap is fully customizable, comprehensive, and all-inclusive. There are no extra fees.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$39/month
Client OS
iOS, Web
Deployment
Cloud Hosted
Bloomerang Screenshot

Bloomerang

★★★★★
★★★★★
(3)
Bloomerang is a donor management software that helps nonprofits deliver a better giving experience. The simple-to-use program aids your nonprofit organization in acquiring, retaining, engaging, automating, and measuring your donors, volunteers, and partners. Benefits of Bloomerang include: Spend less time on daily admin tasks; Get insights to engage donors; and Award-winning support team. @youtube Bloomerang features include interactive dashboards, giving summaries, constituent timelines, email
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$79/month
Client OS
Web
Deployment
Cloud Hosted
DonorPerfect Screenshot

DonorPerfect

★★★★★
★★★★★
(4)
DonorPerfect Fundraising Software is the perfect tool to help grow your organization’s fundraising success. Building on over 15 years serving the non-profit community, DonorPerfect sets the standard as the easiest, most flexible and cost-effective fundraising management system available. DonorPerfect is the only fundraising system where screens, fields, and reports can be configured to fit your needs. Your organization receives the benefits of a custom solution and the simplicity of a
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$99/month
Client OS
Web
Deployment
Cloud Hosted
Kindful Nonprofit CRM Screenshot

Kindful Nonprofit CRM

★★★★★
★★★★★
(3)
Kindful is a nonprofit CRM that integrates with a number of tools your nonprofit already uses—providing the ultimate level of flexibility with no disruption to your existing processes. Kindful offers fundraising tools such as online donation pages and peer-to-peer campaigns that flow directly into your CRM—allowing you to track everything from a central database. Build profiles, design tasks, and see wealth insights with these CRM tools that will improve your reporting. @youtube Kindful helps
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$100/month
Client OS
Web
Deployment
Cloud Hosted
Salsa CRM Screenshot

Salsa CRM

★★★★★
★★★★★
(4)
Salsa CRM is a fundraising software for nonprofits that provides donor management, digital marketing, online fundraising, online advocacy, and peer to peer fundraising. The online marketing platform is a fully-integrated software-as-a-service that helps your organization or political campaign to grow, engage and cultivate a base of support online. Ignite action and fuel change for your mission with everything you need at your fingertips. Salsa is a quick-to-implement and easy-to-use platform
Client OS
Web
Deployment
Cloud Hosted
Blackbaud Raiser’s Edge NXT Screenshot

Blackbaud Raiser’s Edge NXT

★★★★★
★★★★★
(4)
Blackbaud Raiser’s Edge NXT is a cloud-based fundraising and donor management software built for nonprofits. The software lets your organization identify growth opportunities, inspire and motivate your supporters, and spend more time on your mission. This software is built specifically for nonprofits and the entire social good community. Learn how to drive your fundraising efforts, connect your organization, and work smarter and faster with Blackbaud Raiser’s Edge NXT. @youtube Cultivation
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$4,000/year
Client OS
Web
Deployment
Cloud Hosted
Little Green Light Screenshot

Little Green Light

Little Green Light donor management CRM software provides constituent relationship management for your donors, prospects, board members, volunteers, sponsors—anyone who matters to your organization. [[toc]] Little Green Light offers affordable monthly subscriptions with no contract required. Pricing is determined by total number of constituents: $45/month for up to 2,500; $60/month for up to 5,000; $75/month for up to 10,000; $90/month for up to 20,000; $105/month for up to 30,000; $120/month
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/month
Client OS
Windows, Web
Deployment
Cloud Hosted
Donorbox Screenshot

Donorbox

★★★★★
★★★★★
(5)
Donorbox is a fundraising software that lets you collect donations via an embedded tool on your website or a popup widget. The software can accept one-time donations or let users create recurring donations. These payments can be accepted via credit cards, Apple Pay, ACH transfers, or PayPal. @youtube The features provided by Donorbox are meant to help the fundraising needs of all types of nonprofits. Speed up the checkout process with multiple online payment methods: Apple Pay; Google Pay;
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/month
Client OS
Web
Deployment
Cloud Hosted
infoodle Screenshot

infoodle

★★★★★
★★★★★
(6)
infoodle is a cloud-based CRM and donor management system for charities, churches and community groups with finance, event and document management add-ons. infoodle is fully integrated with Xero cloud accounting; enabling you to: Track and report on all donations, payments and other transactions; Issue statements and receipts; and Receive one-off and recurring online donations and payments. infoodle is a comprehensive and customizable system allowing you to add and tailor fields and profiles to
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$25/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Aplos Donor Management Screenshot

Aplos Donor Management

★★★★★
★★★★★
(2)
Aplos Donor Management is a cloud-based donor management software for online nonprofit fundraising. The nonprofit CRM software lets you engage your donors and fundraise with confidence via donor retention, donation tracking, and a variety of fundraising tools. Manage your donor relationships and dollars all in one convenient place. Build a smart donor database to better manage all your donor relationships. Want to see who hasn’t donated this year, who has outstanding pledges, or general stats on
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$59/month
Client OS
Web
Deployment
Cloud Hosted
Panorama Screenshot

Panorama

★★★★★
★★★★★
(2)
Panorama by FrontStream is the industry’s leading, all-in-one digital fundraising platform for planning, managing, promoting and securely processing fundraising events. Whether it’s a virtual or in-person walk, run, ride event, online auction or ongoing fundraising donation campaigns, Panorama’s complete and easy-to-use fundraising event management features and integrated secure payment processing platform have all of your fundraising needs covered. With Panorama, registered nonprofits of all
Starting Price
$1,799/year
Client OS
Windows, Web
Deployment
Cloud or On-Premises
FundRaiser Spark Screenshot

FundRaiser Spark

★★★★★
★★★★★
(4)
A strong starting point for small or growing organizations, FundRaiser Spark is a perfectly intuitive donor management package that includes all the basic functionality you will need for tracking and corresponding with your donors, donations, and members. Easily track your donors, prospects, and contacts in a single set of intuitive screens. Store and manage an unlimited number of records; Keep information at your fingertips with extensive donor fields for contact information, contact
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$69/month
Client OS
Web
Deployment
Cloud Hosted
Trail Blazer Donor Management CRM Screenshot

Trail Blazer Donor Management CRM

★★★★★
★★★★★
(1)
Trail Blazer’s nonprofit fundraising software lets you target specific donors with ease and sophistication. The CRM tracks your finances, fundraising, pledges, events, donor relationships, donor touches with just a few clicks. Keep track of every donor conversation, email and letter. Knowing exactly what was said and when is the key to increasing your fundraising and developing long-term relationships with your donors. Raise awareness to the next level. Target your message to specific donors.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$50/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Agilon ONE Screenshot

Agilon ONE

★★★★★
★★★★★
(3)
The Agilon Business Financials solution provides a fully integrated fund accounting solution for the ONE donor management system. Using the power of Agresso’s Business World solution, Agilon empowers nonprofits with the advanced functionality used by many organizations. Components of the Business Financials solution include: General Ledger; Accounts Payable; Accounts Receivable; Fixed Assets; Budgeting; Document Archive; Bank Reconciliation; Investment Manager; Flexi-fields; Business Process
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Nonprofit Cloud from SalesForce Screenshot

Nonprofit Cloud from SalesForce

★★★★★
★★★★★
(3)
Nonprofit Cloud from SalesForce provides an all-in-one platform for your program management, fundraising, and marketing and engagement. Nonpofit Cloud provides the Nonprofit Success Pack (NPSP) that helps your organization get started with Salesforce CRM. NPSP will give you the tools needed for fundraising, programs, reporting, and more. Nonprofit Cloud lets you develop and deepen your relationships with your base. It’s the only tool for nonprofits backed by the power of Salesforce CRM.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$9/month
Deployment
Cloud Hosted
iMIS Screenshot

iMIS

★★★★★
★★★★★
(2)
iMIS EMS is the world’s #1 association and non-profit software solution, and the only Engagement Management System (EMS)™—fusing database management and web publishing into a single system—leading to operational efficiencies, revenue growth, and continuous performance improvement. Harnessing the power of Microsoft Azure’s cloud platform, iMIS EMS is purpose-built to meet the most important challenge facing associations and non-profits—Engagement. iMIS EMS unifies your member and donor data,
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$200/user/month
Client OS
Web
Deployment
Cloud or On-Premises
DonorQuest Screenshot

DonorQuest

★★★★★
★★★★★
(2)
DonorQuest is designed to meet the donation tracking and fundraising needs of nonprofit organizations. Besides acting as a complete donor and prospect mail list program, DonorQuest is able to maintain all the information you need about current and potential contributors. DonorQuest comes with many useful reports and a selection facility that allows you to perform a selection (query) as broad or as specific as you need. Together these two essential features allow you to perform a selection about
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$70/month
Client OS
Windows, macOS, Linux, Web
Deployment
Cloud or On-Premises
DONATION Screenshot

DONATION

★★★★★
★★★★★
(3)
DONATION is simple, powerful and affordable Windows software for tracking donors and donations and issuing charitable receipts. Versions include a free feature-limited Lite version, normal Standalone version, Local Network, and Web Network (where the software is still installed, but the database is on a server). Tracking donors and donations and issuing receipts in the ways required by the IRS in the USA, the CRA in Canada, or the governments of Australia and New Zealand. Other features include
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$100/year
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Servant Keeper Screenshot

Servant Keeper

★★★★★
★★★★★
(3)
Over 30,000 ministries have turned to Servant Keeper for their church management software solution. Servant Keeper by Faithlife is designed to help ministries improve the way they do ministry so they can spend less time behind the computer and more time serving people. Ministries can choose to use Servant Keeper locally, or use it on the cloud. Both deployment options include administration, membership, and contribution management. And the cloud option, which is hosted securely on a
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$50/month
Client OS
Windows, macOS, Web
Deployment
Cloud or On-Premises
Network for Good Screenshot

Network for Good

★★★★★
★★★★★
(3)
Network for Good, the all-in-one fundraising platform, offers everything you need from a fundraising software. Bring your donor data, communication tools, fundraising and events pages, and performance tracking together in one easy-to-use platform—with only the tools you’ll actually use. Get a comprehensive view of your individual donors and supporters so you’ll know when and how to send your next appeal. Use built-in filters to quickly find contacts and create groups based on giving frequency,
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free the best donor management software recommendations that meet your exact requirements.

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David Budiac
Last updated on January 13th, 2023
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Buyer’s Guide

  • What is Donor Management Software?
  • How Does Donor Management Work?
  • Key Benefits
  • What Does Your NPO Need?
  • Pricing
  • Is QuickBooks an Option?
  • Market Trends

What is Donor Management Software?

Donor management software makes it possible for nonprofit organizations (NPOs) to manage, track, and execute strategies to engage and retain donations. Donations are a vital component of any NPO, and software enables users to take more control over their donor database. By tracking and analyzing a donor’s transaction or communication history, donor management software helps create targeted email marketing campaigns to encourage online donations, in-person attendance at fundraisers, and more ways of giving.

With the right donor management software, NPOs can make it easy for any number of users or volunteers to take advantage of powerful donation tools. Analyze canvassing trends to identify areas of success and opportunity in fundraising. And with powerful communication tools like email campaigns, mail-merged letters, and financial contribution statements, staying in touch with donors is easier than ever before.

Features of Donor Management Software

Feature Description
Customizable Donor Profiles Allows you to create any custom field of information you feel would be beneficial to track, such as contact information, gift sizes, date of last gift, campaigns contributed to, payment methods, recent communication efforts, and more.
Dashboard Views Shows a complete overview of your data that will show ongoing trends on donation pages and allow for better decision making in future campaigns.
Prospect Research Integrations Import prospect lists and turn it into internal data in your donor management program. This will help identify areas to target and prospects that need to be worked.
Matching Gift Searches Cross-check a donor’s place of employment to identify any employment gift matching opportunities.
Mailing Lists Management Create a direct mail campaign or an email campaign by utilizing donor information which can encourage crowdfunding and peer-to-peer fundraising efforts.
Document Management Share documents with your team regarding specific donations, contribution campaigns, or specific trends that may be noticed over time.
Online Fundraising Link a donation page with your company website to accept pledges and donations online. Additional capabilities include allowing donors to register for fundraising events and send reminders about upcoming events.
DonorSnap Software
DonorSnap provides an easy to use dashboard for reviewing donor information and campaign details.

Key Donor Management Platform Benefits

Ever wonder how to keep track of donors? Need a way to contact your past volunteers? NPOs depend on affordable software solutions to manage, improve, and maintain all sorts of fundraising efforts. Here are some key benefits donor management software offers its users:

  • Comprehensive contact management: Acting like a customer relationship management (CRM) solution, donor management software allows NPOs to manage all donor contact records to ensure information is complete and up to date. Data from a variety of different spreadsheet or database sources can be imported and combined by reporting tools, making it easy to remove or merge duplicate entries, search names and addresses, and more. Nonprofit CRM can also directly link individuals, highlighting their relationships and affiliations.
  • Better donor communication: Donor management software can turn your donor database into a full communications platform. Email integrations with popular solutions like Constant Contact send acknowledgement letters in batches, distribute contribution statements, and share online fundraising campaigns. Messaging capabilities also make it possible to import data from Excel, generate mailing labels, mail merge letters, and fix duplicate entries.
  • Improved donor analysis: Use complex logic queries to get the most out of any donor database. NPO software can identify metrics like donation history to improve outreach
  • Easy form creation: Whether it’s to gather contact information, recruit volunteers, or solicit and receive donations, donor management software lets NPOs easily create responsive web forms from templates which can be shared through email and social media links.
  • Tracking, allocating, and managing volunteer work hours: Many NPOs depend on the generosity of volunteers to help carry out administrative and fundraising tasks. Donor management software helps volunteer workers perform their tasks.
  • Increased accuracy: Create a centralized hub for all donor-related activities. Any number of separate databases, spreadsheet, address books, and payment systems can be linked in one common system to track donors. Doing so can greatly improve accuracy and transparency throughout the donation process, reducing human error.
DonorPerfect Fundraising Software
DonorPerfect includes important constituent contact information.

What Type of Software Fits Your Organization?

The best donor management software for your organization depends on the size of your NPO operation. While every NPO needs a set of tools to manage and track donations and donors, not every organization needs a larger, more comprehensive standalone solution:

  • Startup or small NPOs may want to consider donor management software which integrates with existing solutions that many small businesses use, such as QuickBooks.
  • Medium-sized NPOs with a fair number of volunteers and donors should consider solutions that make it easier to parse growing donor databases for better management of donation tracking.
  • Large or enterprise-level NPOs should embrace complete donor and volunteer management solutions to track large numbers of volunteers, donors, and events, coupled with cloud-based features to enable access and management on-the-go from your mobile device.
Bloomerang Fundraising Software
Bloomerang fundraising software is recommended for small nonprofit organizations.

How Much Does Donor Management Software Cost?

One common issue for many NPOs is the cost of adopting new donor management software. As many nonprofits run on tight budgets, large investments in new solutions can prove to be costly and potentially unaffordable. Cloud-based solutions are becoming more affordable through subscription pricing.

It’s no surprise most NPOs prefer free or low cost options. SaaS subscriptions are available for as low as $9 per month while others are $200 per user per month. Some charge annually to keep operational costs down throughout the year. The more users you have, whether they’re employees or volunteers, the more expensive software will be.

Fortunately, there are several free options available. Some products are free-to-use for startups or smaller organizations while others have paid features for additional functionality. Those may depend on the size of your organization or how much you receive in donations weekly, monthly, or annually.

Donorbox by Rebel Idealist
Donorbox is a free software for organizations collecting under $,1000 per month.

Does QuickBooks have Donor Management Tools?

QuickBooks software does not have a specific donor management tool included in its base package. Instead, QuickBooks itself recommends looking into more robust systems for donor management, especially if you anticipate tracking each donor touchpoint and not just each donation. Some fundraising platforms have basic donor features, which could negate the need for a complete donor management tool.

However, if your nonprofit wants to record the long-time giving history of the donor base, encourage monthly donations, and use a more involved marketing plan for peer-to-peer fundraising, you’ll be better suited using an actual donor management system.

Donor Management Trends

While nonprofit organizations have a different purpose than for-profit businesses focused on returning value to their shareholders, that doesn’t mean they’re not responsible for managing complex and intricate financial scenarios. Nonprofit organizations must have the right tools in place to properly manage their financial matters, from grants to recurring gifts.

Here are some of the latest market trends donation management software developers have taken into consideration when crafting their solutions:

Usage rates of software management tools among non-profits for fundraising
  • 51% of nonprofits already use a donor/contribution management software: Fundraisers rely on three main types of software tools above others for managing their efforts: productivity apps, contribution management, and general accounting software.
  • Online fundraising: Raising money online has become a popular and convenient way of soliciting funds from donors. Fundraising software makes it easy to share social media links to campaigns for donations, process payments, and automate recurring gifts.
  • Cloud-based software: Many donor management software platforms are now being offered as a cloud-based software as a service (SaaS). Donor data stored with SaaS software, charged annually or monthly, can often be accessed anywhere, enabled through a web browser or a variety of desktop and mobile apps.
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Comparisons
Acumatica vs. NetSuite
Appfolio vs. Buildium
NetSuite vs. SAP
Power BI vs. Tableau
QuickBooks vs. FreshBooks
Sage 300 vs. Sage 50