WorkPlace Requisition and Procurement

WorkPlace Requisition and Procurement is an on-line purchase requisition solution that directly integrates into your ERP’s Purchase Order module. It can also be expanded to be a complete procurement solution in a single web portal.

A Robust Requisition and Online Purchasing Solution that Automates your Complete Procure-to-Pay Cycle

WorkPlace manages procurement from product selection, purchase order requisition, approval and ordering to delivery, receipt and financial settlement. The suite includes applications for requisitioning, electronic catalog ordering using PunchOut, check request, budget compliance, RFQ, purchase order generation, receiving, invoice matching and vendor contract enforcement with approval workflow throughout the entire process.

WorkPlace Requisition & Procurement can be implemented as a user-friendly web portal for your purchasing system, or as a fully integrated Procurement suite. The suite includes applications for:

• Purchase Requisition
• Check Request
• Request for Quote (RFQ)
• Inventory Replenishment
• Receiving
• Vendors Approval and Contracts
• e-Commerce (Punch / Catalogs)
• Budget Compliance
• Purchase Orders
• Inventory Fulfillment
• Invoice Matching
• Vendor Portals

With WorkPlace Requisition and Procurement, organizations empower their users throughout the enterprise:

• Requesters: Convenient and efficient self-service for requisitions and check requests
• Managers: Manage by exception and accelerate approvals with automated workflow
• Buyers: Focus on building strategic supplier relationships to reduce costs
• Payables: Maintains control over expenditures

WorkPlace Requisition & Procurement Benefits

Huge savings are what prompt companies to invest in eProcurement. These savings come not only from more rational decisions, but also from simplified purchasing processes and lower transactions costs. A company can expect to save between 5% and 15% of their total procurement spend and start seeing results in six to nine months.

• Eliminate error-prone paper-based processes
• Reduce requisition-to-order costs and cycle time
• Control maverick spending
• Manage by exception – ensure that your purchases adhere to your policies
• Ensure Sarbanes-Oxley compliance with a complete audit trail of transactions
• Enable your procurement professionals to focus on strategic tasks

Powerful Requisition Entry and Approval

WorkPlace eProcurement offers a user-friendly, web-based tool to submit requisitions

• Web-based and mobile front office component of your existing purchasing system
• PunchOut and Internal catalogs for easy purchasing from preferred suppliers
• Shopping list facilitate requisitions for recurring purchases
• A flexible and easy-to-use internet search system finds data quickly
• On-line context-sensitive help is available at all times
• Configurable Approval Routing Workflows

Comprehensive Status Monitoring

WorkPlace solves the common problem of delays encountered in paper-based or Excel/e-mail requisition and approval process.

• A simple and intuitive user dashboard shows employees to see their “To Do’s” at a glance
• Employees and approvers view the status of a transaction in real-time
• Employees and approvers receive e-mail alerts and reminders
• Alternate approves can be assigned to avoid delays during absences
• Administrators can add custom reports and enable controlled report access by user

Optional Modules

• PunchOut
• Request for Quote
• Vendor Management

Requisition & Procurement is seamlessly integrated with:

• Microsoft Dynamics AX
• Microsoft Dynamics GP
• Microsoft Dynamics NAV
• Microsoft Dynamics SL
• Sage 100
• Sage 300
• Sage 500
• Blackbaud Financial Edge

Horizontal Features for Multi-Company and Global Business Needs

• Multi-Currency
• Multi-Company
• Multi-Language