A web-based multi-module management system designed by AssociationVoice for real estate & property management companies.
AssociationVoice is an association software solution for property management organizations, and community and homeowner associations. Whether you are a single community association or a large management company with many associations, AssociationVoice has an easy-to-use, world-class Web solution that will save you time, money and headaches. With over 10,000 communities just like yours currently under management, you can count on AssociationVoice to deliver results for you. 100% Guaranteed.
AssociationVoice solutions incorporate the industry best practices while improving communications and streamlining operations. And no need to worry about your technology aptitude as these configurable solutions are engineered to be easy to use and intuitive for all. For more information on each solution, click on the logo.
The Building Enterprise Edition (BEE) is the ideal “Single Source Solution” for a management company or multi-property, self-managed operation. BEE provides the entire suite of operational, communications and administrative applications fully integrated with an accounting system of choice and a world-class AssociationVoice Web site. BEE provides ALL of the technology tools necessary to effectively and efficiently manage your entire business at the most affordable single price point. All application components will be seamlessly integrated saving you significant time, money and headaches every day.
Building Management Edition is an innovative property management solution designed to track building level operations and communications via a Web-based solution that is flexible, secure and easy. Building Management Edition links your entire community (management, staff and residents) in a real-time environment whether it’s a concierge logging a delivery or an online booking request made by a resident; automated notifications instantly update users of requests and assignments. Building Management Edition’s seamless connectivity eliminates typical inefficiencies and common mistakes by improving your property’s operations, communications and overall resident experience. Building Management Edition consists of:
Messenger Service - Messenger Service gives you the ability to send targeted emails to different groups, by security level or even by creating your own distribution list. You can even create mailing labels for those members without email addresses.
Online Meetings - Conduct online homeowner association meetings, Board meetings or Committee meetings right from your Web site with anyone, anywhere and on any device.
Broadcast Voice and Text Messaging - Communicate instantly with your residents whether they are online or not by sending broadcast voice and text messages in times of emergencies, to alert them about maintenance issues, or just to send a friendly reminder about an upcoming event. Send broadcast voice messages using your own voice and not some computer generated message, so your messages are sure to be heard.
The Community Edition is ideal for individual communities and buildings that are looking for a first rate Web presence and advanced features that enable them to streamline business operations and increase resident satisfaction. With the Community Edition you’ll be able to:
Create a professional Web presence - AssociationVoice makes it easy to ensure your organization’s online presence is professional and aligned with the image you want to portray. Our turnkey sites also come pre-populated and structured with the content and functionality you’ll need, all based on best practices of the Industry’s Leaders
Improve communication and access to information - Having information available online gives residents access to community resources at anytime. Improve communication via online newsletters, mass emails to customized recipient lists sent via the Messenger Services, up-to date community alerts, and more
Customize and securely publish content - Since the application is totally self-editing and self-publishing, you can easily customize your site to fit your needs. AssociationVoice offers the highest level of security for your site and community information, so you can trust that your information is always protected
Integrate with your Management System - AssociationVoice has the ability to integrate your new Web site with Industry standard financial management software, allowing residents to access their account including current balance, account register, violations, architectural requests, service requests, and much more. Residents can even make online payments using any major credit card, debit card or an eCheck
Save costs and make ancillary revenue - Reduce time and money spent by streamlining the day-to-day operations. Our online Payment Services can even be used as a source of ancillary revenue
The Enterprise Edition is the ideal Total Solution for a management company, large scale community or self-managed high-rise building providing the entire suite of operational, communications and mobile applications fully integrated with an accounting system of choice and a world-class AssociationVoice Web site. Enterprise Edition provides ALL of the technology necessary to effectively and efficiently manage your entire business at the most affordable single price point. All application components will be seamlessly integrated saving you significant time, money and headaches every day. With Enterprise Edition you will be able to:
Manage your entire portfolio online - Simplify the management of your communities and properties while improving communications and customer service. You can customize each individual community Web Portal to fit their unique needs or easily standardize Web sites across your portfolio to maximize efficiency offering online payments, online meetings, broadcast messaging, online service requests and much more with feature-packed full community Web sites. unique needs of your communities, from simply allowing online payments to feature-packed full community Web sites.
Customize and standardize professional Web sites - Since the application is totally self-editing and self-publishing, you can easily customize your sites to fit your needs, always safe and secure in our hosted environment. Your content is easily created and updated keeping it current and compelling to all. Integrate with your accounting software - Integrations with industry-specific accounting software offers your residents 24/7 access to transaction histories, account balances, violations, architectural requests, service requests, and the full range of online payment options including credit cards, debit cards and eChecks.
Add our Property Management Edition (PME) and:
Automate Violations, Work Orders, Maintenance and ARC - Synchronize your entire operation with automated work processes and data flow management with the ultimate property management suite of tools and built-in Templates.
Customize and standardize professional Web sites - Since the application is totally self-editing and self-publishing, you can easily customize your sites to fit your needs, always safe and secure in our hosted environment. Your content is easily created and updated keeping it current and compelling to all.
Utilize best practice expertise and automated work flows - Our turnkey sites and property management application have been built on years of experience and expertise and come with fully integrated templates that get you up and running in a short time, providing you a distinct technology competitive advantage.
Provide full mobile compliance automation - Fast, easy and always accurate Compliance application for site inspectors that puts all property information at your fingertips puts everything you need for ALL properties in ALL of your communities right in the palm of your hand, on your iPhone or iPad device.
Front Desk Edition (FDE) is an innovative building management application consisting of a set of features that effectively and efficiently automate and manage the day-to-day activities encountered by concierge, security or gatehouse staff, designed to be easy-to-deploy and easy-to-use on a daily basis. FDE’s seamless connectivity eliminates typical inefficiencies and common mistakes by improving the operations and professionalism of front desk personnel. FDE is the key entry module to the full Building Management Edition (BME) solution that provides the ultimate “Single Source Solution” for your building.
Having a professional Web presence is no longer an amenity, but a necessity. AssociationVoice Lite Edition is perfect for communities that are looking to take their first step onto the Web and would like to meet the basic communication needs for your community.
Track payment transactions processed through the Web site Monitor site visits and more through the Site Usage Report
In the time it takes you to read this, a complete violation report could have been issued. Today, instead of twenty-two minutes to take a photo, check for prior occurrences, generate a letter, etc., the entire process has been streamlined… reduced to a two-minute breeze. Just multiply that savings out per incident, per community.
With AssociationVoice, you can accept online credit card, debit card, and eCheck payments from your residents directly on your AssociationVoice Web site at NO COST to your organization! Association dues, payments for special assessments, payments for renting the clubhouse, and fees for miscellaneous items may all be paid online, offering your customers the ultimate convenience.
There are no set-up fees, no monthly fees, no transaction fees and no account minimums. In fact, the service can be a source of ancillary revenue for your organization if you choose.
AssociationVoice is the leading provider of Web sites to associations and management with over 10,000 sites and well over 1 million residents with access. We have the industry’s leading professional staff to build, maintain and support our solution and proudly offer the following Professional Services:
Training – Our dedicated Web site trainers will guide you right from the onset as we provide initial and ongoing training for your site administrators so they hit the ground running and continue to learn new ways to maximize the benefits of a world-class Web site. And online support is always available as well.
Implementation – You will be assigned a personal Implementation Manager to guide you through the training and start-up process to ensure your success and streamline communications while you build and launch your world-class Web site, an AssociationVoice exclusive.
Design– Our professional designers will assist you each step of the way in building an attractive Web site helping you to maximize the visual appeal of your site and your community.
Integration – AssociationVoice has established seamless integrations with most accounting, property management, and document management vendors making the implementation of your Web site quick and easy as we do most of the work.
Solution Enhancements– Your AssociationVoice Web site provides the most feature-rich solution you can buy and it continues to expand each quarter and our clients receive those enhancements free of charge as they become available.
Document Digitization – An important feature of your Web site is to maintain all association documents for easy access and fully searchable as needed. We offer a scanning service to assist you in moving your documents to your Web site seamlessly.
Printing and Mailing – Many people still prefer to receive Newsletters, documents, etc. the old fashioned way so we provide a seamless process to print and mail documents from your Web site.
Support – Industry leading, professional assistance is available to our clients 7 days week, 365 days year offering you total peace of mind if you encounter difficulties.
Consulting – As the leading provider of Web sites to associations and management since 2000, and with over 10,000 sites under management, we have significant and comprehensive knowledge on how to help you build, maintain and maximize your Web site.
Hosting – Rest comfortable knowing that your community’s Web site information is always 100% safe and secure within our professional hosted environment.
As an enhancement to our world-class AssociationVoice Web sites, the Property Management Edition (PME) is the ultimate management technology tool to get everything done exactly when and how it should be done, and with incredible ease and speed, even when personnel absences or changes occur. PME orchestrates and automates information access, work processes, internal and external communication, time and expense tracking, vendor management, Board requests, homeowner requests, delivery tracking, keys/parking/pets/visitors management, security, and much more… actually everything you do. Complete compliance automation!
PME Solution Requirements
Management Hub Site Community / Board Portals Microsoft OS iPhone / iPad for Mobile
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