The Best Payroll Software for Accountants

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OnPay Solutions Screenshot

OnPay Solutions

OnPay Solutions is an accounts payable automation and accounts receivable automation software that helps eliminate the paper processes. OnPay will digitize your office through strong invoicing and supplier payment capabilities. Easy-to-implement cloud-based payment system that allows companies to automate electronic accounts payable Compatible with all Accounting or ERP systems — even if check is the only payment type available in AP system ; Streamlines all payment types into one, easy-to-use,
Client OS
Web
Deployment
Cloud Hosted
Patriot Software Screenshot

Patriot Software

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Patriot Software is a cloud-hosted 1099 and accounting software that handles basic payroll. Its accounting module supports vendor payments, invoicing, payment recording, and the tracking of bank cash deposits and withdrawals.
Price Range
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Starting Price
$20/month
Client OS
Windows
Deployment
Cloud Hosted
Rippling Screenshot

Rippling

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(3)
Rippling is an all-in-one HR platform providing online payroll, benefits, and human resource management. The software helps unify employee data whether your business has 1 employee to 1,000 employees. You can also manage the IT involved with managing employees with app provisioning, single sign-on, passwords, and computer access. @youtube Employee Directory; Team Task Management; Enterprise-Grade Reporting; Onboarding Automation; Electronic Documents; Custom Fields and Permissions; Offboarding
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Starting Price
$7/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
QuickBooks Payroll Enhanced Screenshot

QuickBooks Payroll Enhanced

★★★★★
★★★★★
(2)
Pay employees right from QuickBooks, and get all your payroll tax forms are completed for you with Payroll Enhanced. QuickBooks Payroll provides 1099 E-File, workers compensation, labor law posters, employee benefits, direct deposit, and a payroll app. QuickBooks provides ease of use so you can run payroll in under 5 minutes and save over 10 hours of labor each month. When you integrate with QuickBooks as your accounting program, you’ll have real-time data updates with payroll and accounting
Price Range
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   $     $     $     $     $   
Starting Price
$36/month
Client OS
Windows
Deployment
On-Premises
CenterPoint Payroll Screenshot

CenterPoint Payroll

★★★★★
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(6)
CenterPoint Payroll offers customizable payroll processing, time tracking, tax management, and detailed reporting. Deployed on-premises or in the cloud, it also supports multiple pay rates and integrates with different accounting systems.
Price Range
   $     $     $     $     $   
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Client OS
Windows, Web
Deployment
Cloud or On-Premises
Xero Screenshot

Xero

★★★★★
★★★★★
(3)
A contender against QuickBooks Online, Xero is a popular solution for its user-friendly interface, affordability, and unlimited users per subscription. It’s a cloud-based, double-entry accounting software that offers bank reconciliation, financial reporting, and basic invoicing and billing.
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Starting Price
$13/month
Client OS
Web
Deployment
Cloud Hosted
Gusto Screenshot

Gusto

★★★★★
★★★★★
(4)
Gusto is an online payroll and HR administration platform tailored primarily for startups and small businesses. The software simplifies payroll processing, benefits administration, and offers features like charitable giving, financial wellness tools, and a wallet for employee financial management.
Price Range
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Starting Price
$45/month
Deployment
Cloud Hosted
Paychex Flex Screenshot

Paychex Flex

★★★★★
★★★★★
(3)
Paychex Flex is an online payroll software that provides quick and easy payroll processing. Paychex Flex is a cloud-based platform providing an integrated suite of services that manages payroll, reporting, and employee data. There is time and attendance, payroll, custom reports, and even HR benefits administration. Not only does Paychex Flex meet the needs of employers, but employees can manage 401k, view paystubs, and change details all from the mobile application. The software provides
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Intuit Online Payroll Screenshot
Everything You Need from Payday to Tax Day With reminders, automatic calculations, direct deposit, and electronic filing, Intuit Online Payroll has everything you need to pay employees and taxes accurately and on time - you just enter time and approve amounts. Automatic paycheck calculation for 21 pay types, including salary, sick pay, and commissions; Email reminders when it’s payday; Instant paychecks, direct deposit, and W-2s; Free direct deposit, or printable checks; iPhone app for mobile
Client OS
Web
Deployment
Cloud Hosted
Denali Payroll Screenshot

Denali Payroll

★★★★★
★★★★★
(4)
Why outsource payroll? Whether you have one employee or 1000, our payroll solution provides everything you need to pay employees, manage taxes, and support any number of standard or unique deductions. Features include: Any compensation types (i.e., hourly, salary, hourly/salary, per-diem, multi-state, contract, or piece work); Automatic direct deposit (from company account to employee); Paychecks (use Cougar Mountain Printing+Forms for official checks); W-2s and 1099s, with option for electronic
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Starting Price
$1,999 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Namely Screenshot

Namely

★★★★★
★★★★★
(3)
The Namely HR platform offers everything mid-sized businesses need to handle payroll, benefits, time tracking, and talent management. This software covers your essential HR needs and compliance requirements in one place. Recruit, onboard, and manage your employees; ensure they get paid; and offer perks to attract and retain them. With an open API, you can pull all the employee data you need into the Namely platform, which means everything from your Applicant Tracking System to your 401(k) is
Client OS
Web
Deployment
Cloud Hosted
Sage 50cloud Accounting Screenshot

Sage 50cloud Accounting

★★★★★
★★★★★
(23)
Sage 50c is accounting software that includes functions such as accounts payable and receivable, general ledger reporting, and inventory management. Additionally, the solution offers features like sales tax reporting, automated W2s, and precise tax calculations for employee withholdings.
Price Range
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Starting Price
$439/user/year
Client OS
Windows
Deployment
On-Premises
ADP Payroll Solutions Screenshot

ADP Payroll Solutions

★★★★★
★★★★★
(2)
ADP Payroll Solutions provides better experience with HR and payroll in a modern, easy to use, all-in-one platform. Trusted by more than 900,000 clients, ADP has unmatched global experience in HR, payroll and compliance. From simple tools to full-service outsourcing, ADP offers a variety of solutions in accordance with your company size including: [[toc]] @youtube Automated payroll; Payroll tax filing; Deductions management; Employee schedule management; Compliance management solutions; Employee
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
SurePayroll Screenshot
SurePayroll is the online alternative to ADP and Paychex. Offered is a full-service payroll solution you can access anywhere, anytime. Just visit one Web site every pay period to enter payroll information-SurePayroll takes care of everything else, including payroll taxes and paying your employees. With SurePayroll, you will receive unbeatable benefits… Complete payroll in seconds anywhere you have Internet access-even from your mobile device; Reduce trips to the bank and access payroll records
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Starting Price
$34/month
Client OS
Web
Deployment
Cloud Hosted
Paycor Screenshot

Paycor

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(3)
Paycor is a human capital management (HCM) software that provides cloud-based onboarding, HR, payroll, and timekeeping software capabilities. Paycor’s HCM platform modernizes every aspect of manage the people in your business, from the initial recruitment, retainment, and paying them via payroll. Paycor’s HCM software makes managing day-to-day operations easier via applicant tracking, reducing administrative tasks for open enrollment and benefits, to keeping an eye on payroll costs. The HCM
Client OS
Web
Deployment
Cloud Hosted
UZIO Screenshot
Technologies change, but UZIO’s dedication to enabling businesses in the United States and perfecting their employee experience never will. UPLIFT YOUR HR & WORKFORCE MANAGEMENT WITH UZIO Are your HR administration, payroll processing, and benefits management processes being managed in silos? UZIO a cloud-based SaaS platform provides you with an all-in-one HR, payroll benefits management, and Time & Attendance solution. It is built for businesses of all sizes. The platform empowers businesses to
Client OS
Windows, Android, Web
Deployment
Cloud Hosted
BambooHR Screenshot

BambooHR

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(1)
BambooHR is a human resource software that lets you focus on the people in your organization from hiring, onboarding, preparing compensation, and improving their employee lifecycle. A single database helps you improve your organization by providing one powerful spot to look at analytics of your employee performance, bring on new staff members from hiring to onboarding, calculate if they are being paid fairly, and improve the culture of your business. BambooHR gives you the time and insights to
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Starting Price
$6.19/employee/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
isolved People Cloud Screenshot

isolved People Cloud

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★★★★★
(3)
isolved is an employee experience leader, providing intuitive, people-first HCM technology. Their solutions are delivered directly or through their partner network to more than five million employees and 145,000 employers — who use them every day to boost performance, increase productivity, and accelerate results while reducing risk. Our HCM platform, isolved People Cloud, seamlessly connects and manages the employee journey across talent management, HR & payroll, workforce management and
Client OS
Web
Deployment
Cloud Hosted
Zenefits Screenshot

Zenefits

★★★★★
★★★★★
(2)
Zenefits is an HR software providing an integrated approach to HR, payroll, benefits, and time and scheduling. Zenefits helps streamline all things related to human capital management with their easy to use solution. Zenefits has the HR tools your business will need for onboarding, PTO tracking, benefits administration with healthcare plans, paying your employees, and more. The top features of Zenefits include: Hiring; Onboarding; and Employee Management. UnlimitedPayruns; Garnishments; Direct
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   $     $     $     $     $   
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Starting Price
$8/employee/month
Client OS
Windows, macOS, iOS, Android
Deployment
Cloud Hosted
GoCo Onboarding Screenshot

GoCo Onboarding

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★★★★★
(2)
GoCo is an easy, paper-free new hire onboarding platform. This software automates your hiring and onboarding workflow so you can greet your next new-hire with a smile on the first day — instead of a stack of paperwork. By using GoCo’s employee onboarding software, you can send a customized offer letter with embedded e-signature and a benefits preview to potential hires to give them a clear view of their overall compensation and benefits package. Hiring and Onboarding : Start your new-hires off
Price Range
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Starting Price
$5/employee/month
Client OS
Web
Deployment
Cloud Hosted

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Buyer’s Guide

Payroll software helps businesses with payroll processing tasks such as wage calculation, tax filing, and more. Certified Public Accounts (CPA), chartered accountants, and accounting departments alike know how important accurate payroll is for keeping employees happy and content. Payroll software designed for accountants is one way of helping individual CPAs and entire accounting departments get a better handle on salary and wage compensation services.

What is Payroll Software for Accountants?

There are many generic payroll solutions out there, made for startups to global enterprises. Yet payroll software specifically for accountants has a few distinct differences from these general solutions. To start, these specialized products are designed to provide more advanced accounting functionality to experienced CPAs.

Some of the main features include payroll processing, along with wage calculations, overtime management, and tax filing. More and more, full-service payroll software is also used to facilitate the transition from paper check printing to direct deposit payment in addition to other accounting and bookkeeping tasks.

Gusto Software
Use Gusto to easily run payroll online.

Features of Payroll Software for Accountants

  • General ledger integration: Summarize all your financial transactions by accounts payable (AP) and accounts receivable (AR) in order to balance payroll
  • Salary and wage calculation: Calculate employee paychecks based on hours worked, overtime rates, or specific salary requirements
  • Deductions management: Withhold funds from paychecks to cover employee payroll taxes, benefits, wage garnishments, health insurance, 401(k) or retirement contributions, and more
  • Check printing and direct deposit: Batch print physical employee paychecks for distribution instead of writing individual payroll checks and/or automatically deposit funds to employee bank accounts
  • Pay stubs: Keep copies of both physical and digital paychecks for tax filing records, each stub provides detailed payroll information such as hours worked, salary/wage earned, deductions, tax withholdings, etc.
  • Overtime management: Calculate alternate pay rates or allow for the accrual of vacation time based on overtime hours
  • Electronic tax filing: Digitally submit direct deposit payroll returns without paper-based documentation; generate W-2 and 1099 tax forms for employees
  • Time and attendance tracking: Allow employees to self-report time worked for wage calculation purposes
  • Employee self-service portal: Build a custom portal accessible via desktop or mobile app for staff to check on paycheck data such as withholding settings, vacation accrued, tax forms, or enact changes to their accounts
  • Certified payroll: Perform third-party verification of wage payments and confirm compensation is in accordance with prevailing wage standards
  • Multiple state tax tables: Calculate varying tax rates based on different state requirements

Best Payroll Software for Accountants Benefits and Advantages

Accountants who use a payroll software to automate their work can enjoy these incredible benefits:

Keep Pay Day On Time and Accurate

No one wants paychecks to arrive late on payday. For accountants, scrambling to get every check out on time can be incredibly stressful even under normal circumstances. Overtime has to be calculated, each one has to be signed by a CEO or manager, and the pay stub copies have to be collected for tax records. Not to mention, outside circumstances can cause additional delays, such as federal holidays causing banks and post offices to close. If the checks aren’t out early, those shutdowns could delay employee payments by an entire business week.

Automated payroll software expedites the entire payroll process so checks can go out faster with fewer errors. The first step is to switch to direct deposit. By digitizing the payment process, outgoing payments won’t be delayed by missing time cards or missing signatures. Even if you continue to run payroll with batch print paychecks, payroll software makes the whole operation faster by calculating wages based on the parameters set by the accounting department.

Payroll software with direct deposit is vital in ensuring timely payments for freelancers, temps, and gig workers. Rather than deal with separate paperwork and tax forms, use software to pay everyone from new hires to special consultants. CPAs can run payroll for both in-house and outsourced employees all with one software.

Xero Software
The Xero dashboard gives you an overview of company finances.

Tax Compliance and Reporting

A major benefit of online payroll software is the ability to stay on top of tax reporting and remittance payments. As mentioned above, digital payments create virtual pay stubs which are easier to track and organize for future use. In the event of an audit, the stubs can be quickly retrieved through custom search parameters, no more digging around in file cabinets for hours without results.

Payroll penalties from the IRS can add up and cost your business hundreds or thousands of dollars each year to rectify. This particularly affects small and medium businesses without dedicated accounting departments capable of reviewing every pay stub for possible errors. By utilizing user-friendly payroll software, accountants can spot mistakes sooner rather than later and prevent costly penalties from tax payments. Cloud-based payroll solutions offer greater online security for your taxes as well. Store copies of important tax forms online, making sure they are available for usage at all times or just for year-end reviews.

Easier Integration with Additional Software

Many companies use separate payroll and accounting software. While they can be integrated together, a single payroll software with comprehensive accounting modules can cut down on miscommunication between separate systems and offer greater ease of use, even for small business owners without accountant certification or training.

Fortunately, payroll systems can integrate with more than just accounting software. Some popular integrations include:

For example, integrating payroll software with HR solutions makes it easier for both departments to ensure employees are properly compensated. Or a project manager can work with payroll software and certified accountants to keep labor costs under control. There are many options out there for accountants who want to improve their services with additional software.

Payroll services have evolved alongside changing business trends as more and more companies incorporate online processes. One obvious trend is the increase in cloud-based software for increased remote access. Yet there’s more accountants need to be aware of than just going digital:

Direct Deposit over Paper Paychecks

Payroll has changed a lot thanks to the Internet, particularly noticeable with the rise of direct deposit over paper paychecks. The process is significantly more efficient than other payment methods, providing employees with their money faster than ever before. Essentially, employees submit a bank routing number so money is directly transferred to their accounts. No more waiting for the mail or going to the bank with a paper check. Direct deposit has quickly become the most popular option for paying workers of all types across every industry.

In fact, many new hires expect to at least have the option of direct deposit. Enrolling employees during the onboarding process can prove your company is up-to-the-times when it comes to agile payroll and compensation. And direct deposit is useful for on-demand pay for qualified employees.

Salary and Wage Analysis

Another new trend in payroll is an increase in salary and wage analysis. Reviewing historical data can reveal more effective ways to compensate current employees. This analysis of payroll data is also useful when auditing past payments before submitting any tax documents.

Artificial intelligence (AI) can further streamline your payroll services by calculating wages and distributing paychecks digitally. And machine learning makes it easier to classify different employees based on their salary, wages, or other compensation factors without spending hours on manual data entry.

Increased Incentives

Finally, more companies are looking for creative ways to incentivize their workforce. Payroll software is useful for coming up with unique reward programs based on variables like overtime or attendance. These incentives can be determined in conjunction with HR departments to develop effective yet fair offerings. And with direct deposit, these special bonuses can be instantly distributed to deserving employees.

Payroll Software for Accountants Pricing

As an accountant, it’s your job to keep costs down and build a better budget. Start by finding affordable payroll software for your business. Software as a service (SaaS) options range from $5 per month per user or employee all the way up to $45 per month. Or there may be a one-time payment for a perpetual license. Some of these are available for $1,999.

Total range: $2-20/employee/month

  • Low: $2-$5/employee/month (just payroll)
  • Mid: $5-$10/employee/month (payroll and HRMS)
  • High: $10-$20/employee/month (full HRMS and talent management)

Certain accounting solutions include payroll modules, though specific add-ons may increase the overall costs. As a result, implementing an independent payroll software can lead to more cost savings from all your future payroll runs.