The Best Construction Project Management Software
Construction project management software is crucial for every type of contractor. We’ve reviewed and tested these solutions for general contractors, specialty trades, commercial contractors, and home builders. Find out which tool is best for your construction business.
- 100 day money back guarantee
- Integrates with 50+ other systems
- Residential and commercial
- Automates emails, document sharing, and photo archiving
- Customizable reporting
- Integration with AutoCAD and Revit
- User-friendly interface and mobile access
- Homeowner portal for customer service
- Strong filtering and reporting tools
Whether you are just getting started in construction or have been managing projects for many years, we have found solutions to streamline construction estimating and bidding, project scheduling, field management, and integrated job costing.
Feature Comparison
| Construction Management Software | Project Management | Budget & Cost Tracking | Collaboration Tools | Document Management | Bid Management | Field Reporting |
|---|---|---|---|---|---|---|
| Contractor Foreman | 🟢 | 🟢 | 🟢 | 🟢 | 🟡 | 🟢 |
| Buildertrend | 🟢 | 🟢 | 🟢 | 🟢 | 🟢 | 🟢 |
| Houzz Pro | 🟢 | 🟡 | 🟢 | 🟡 | ❌ | 🟡 |
| Procore | 🟢 | 🟢 | 🟢 | 🟢 | 🟢 | 🟢 |
| Jonas Premier | 🟢 | 🟢 | 🟢 | 🟢 | 🟢 | 🟡 |
| CHS | 🟡 | 🟡 | 🟡 | 🟢 | ❌ | 🟢 |
| Projul | 🟢 | 🟡 | 🟡 | 🟡 | ❌ | 🟡 |
| Viewpoint Team | 🟢 | 🟢 | 🟢 | 🟢 | 🟡 | 🟢 |
| HCSS HeavyJob | 🟡 | 🟡 | 🟡 | 🟢 | ❌ | 🟢 |
| 123worx | 🟢 | 🟡 | 🟢 | 🟡 | 🟡 | 🟢 |
| InEight | 🟢 | 🟢 | 🟢 | 🟢 | 🟢 | 🟡 |
Legend:
- 🟢 = Fully Featured: The software supports this feature and offers advanced capabilities (i.e. project scheduling with full Gantt chart functionality and dynamic task dependencies)
- 🟡 = Basic Features: The software offers minimal support for this feature, covering only essential functions. (i.e. project scheduling with simple calendar views and basic task assignments)
- ❌ = Feature not supported
- Contractor Foreman: Best for Residential Contractors
- Procore: Best for General Contractors
- Buildertrend: Best for Home Builders
- Houzz Pro: Best for Renovations and Remodels
- Projul: Best for Specialty Trades
- Viewpoint Team: Best for Commercial Contractors
- HCSS HeavyJob: Best for Heavy Civil Contractors
Contractor Foreman - Best for Residential Contractors
Contractor Foreman helps contractors keep clients informed and up to date on the progress of each job with a dedicated client portal. This is especially important for residential contractors with clients eager to stay informed about each project step. Contractor Foreman is also affordable at just $49/user/month; however, it does not include the client portal out of the box. This requires users to go with the Pro plan, which starts at just $166/month.
The client portal lets contractors fully customize the information shared, tailoring it to each client’s needs and preferences. This ensures that sensitive or non-essential details remain secure and private. The portal saves contractors time by reducing the need to manage client communication, allowing more focus on overseeing projects. Once set up, clients can view or suggest the following:
- Estimates: Clients can approve or deny estimates directly from the portal.
- Change orders: Clients can suggest or submit project changes and receive updated pricing when those changes are made.
- Project updates: Provide updates to clients when projects hit specific milestones, such as completion of flooring installation, electrical work, or inspections.
- Project documents: Upload pictures or files of the job site so clients can view daily progress or review previous plans or proposals.
- Invoices: Clients can pay for the work completed directly from the client portal, eliminating payment delays and simplifying the billing process.
The dedicated messaging module archives and stores client communications, helping contractors deliver effective customer service while documenting every exchange. If disputes or issues arise, it provides a clear record of interactions, building trust and transparency.
Read our full Contractor Foreman review.
Procore - Best for General Contractors
Procore simplifies bid management, for general contractors struggling with multiple subcontractor bids. Along with its full project management suite, Procore streamlines bid management into a few easy steps, allowing GCs to quickly organize and select the most competitive bids.
Contractors can create bid packages by entering general information like bid number, due date, bidding instructions, and project overview, with the option to save these as templates for efficiency. They can also attach and update drawings, documents, and job specifications automatically when changes occur, ensuring the bid reflects the latest details.
Additionally, contractors can select and filter subcontractors by location, trade, pre-qualification, or business type, such as small, women-owned, or minority-owned businesses. Once finalized, Procore sends the bid packages to the selected subs, allowing contractors to track views, document access, and recent updates.
Buildertrend is another popular choice for general contractors, known for its user-friendly interface and ease of managing bid requests and proposals. However, it lacks the sophisticated tracking and analytics tools Procore offers, making Procore better suited for general contractors handling multiple larger, more complex projects. Procore’s strength lies in its ability to manage multi-phase bids and its automation features, though its pricing, based on Annual Construction Volume (ACV), can be a drawback for smaller contractors, starting at $375/month.
For general contractors looking for a more standardized pricing model, we recommend comparable options such as 123Worx to compare.
Read our full Procore review.
Buildertrend - Best for Home Builders
Buildertrend offers a dedicated module that streamlines warranty claims management for home builders. Managing warranties effectively can prevent dissatisfaction and protect your company’s reputation. A structured process not only improves client satisfaction but also boosts referrals and repeat business, setting great builders apart from the rest.
With Buildertrend, you can easily store all warranty documentation for each home, including manufacturer warranties and your builder’s own coverage for workmanship, structural defects, and major systems like HVAC, plumbing, and electrical.
According to WarrantyWeek, D.R. Horton, the country’s largest home builder, saw a 25% increase in warranty claims in 2022. Buildertrend simplifies the process for both homeowners and contractors. Homeowners can easily log into their portal and submit claims by detailing the issue, setting priorities, and uploading supporting documents. You, the builder, receive these claims automatically, enabling quick follow-up.
Once you review the claim, you can assign a team member or trade partner to address the issue. The contractor who performed the work is notified, and if approved, the builder can schedule a service appointment or allow the contractor to coordinate directly with the homeowner.
After resolving the claim, homeowners can leave feedback, helping to build trust and secure future referrals and positive reviews. Buildertrend starts at $499/month, with a first-month promotion of $199, making it a solid choice for small to mid-sized construction companies with 10-50 employees and annual revenues between $1 million and $15 million.
Read our full Buildertrend review.
Houzz Pro - Best for Renovations and Remodels
Houzz Pro equips contractors with tools to source new clients and deliver impressive 3D visualizations of their work.
The feature we are most impressed with is Houzz Pro’s 3D visualization tool, which allows contractors to scan a room with any mobile device, creating an accurate floor plan and 3D model of the homeowner’s space. Once the scan is complete, contractors can collaborate with clients to add cabinets, windows, fixtures, and even furniture, visually showcasing the finished project. Entire walls can be moved or kitchen islands added, enabling homeowners to explore all their renovation options.
To add more precision to these 3D visualizations, Houzz Pro partners with industry leaders like Sherwin-Williams and Kohler, providing exact product details and measurements for items the client selects. Even if a brand isn’t partnered, contractors can easily pull product pricing data from suppliers’ websites or their own price books, speeding up the quoting and design process.
The 3D visualizations and even the 2D floor plans allow homeowners to better understand what the work will look like when completed. With competing bids forcing prices to the ground, having a tool like Houzz Pro allows you to build trust with homeowners, decrease the time it takes to quote projects, and leverage new technology to win more jobs.
Read our full Houzz Pro review.
Projul - Best for Specialty Trades
Projul effectively manages crew scheduling for specialty trade contractors. It offers a customizable, people-based scheduling system. Contractors can tag workers based on their skills or roles, such as electricians, carpenters, or installers, and assign them to specific tasks or jobs they are qualified to work. Additionally, custom tags can designate groups of employees that consistently work together as a crew.
Projul’s core modules—projects, tasks, and schedules—are all interconnected, allowing seamless communication. A project manager can easily update a delayed job using the drag-and-drop interface, which automatically adjusts dependent tasks. This feature ensures the system reschedules other jobs involving the same crew. The intuitive drag-and-drop interface makes it easy for anyone, regardless of tech savvyness, to quickly learn and manage the schedule.
Trade contractors often face unpredictable schedules, with new jobs coming in or workers needing to be moved to different tasks. Projul’s scheduling tool offers weekly, daily, and monthly heat map views, enabling project managers to quickly spot available employees and assign them. When a potential customer requests a quote, you can immediately identify which employee is available and dispatch them. This feature is especially useful for specialty trades that juggle multiple short-term projects and urgent requests.
We found Projul’s scheduling tool easier to use for smaller trade contractors compared to systems like BuilderTrend and JobNimbus. Buildertrend offers extensive features but can feel overly complex for smaller teams, while JobNimbus lacks the visual simplicity of Projul. Projul excels in managing multiple small projects, adjusting schedules, and reassigning crews—essential for contractors in plumbing, HVAC, or electrical trades.
Read our full Projul review.
Viewpoint Team - Best for Commercial Contractors
The Viewpoint Team mobile app provides a clear communication channel for commercial contractors to communicate with internal and external teams. It organizes communication between superintendents, project managers, subcontractors, and project engineers. No matter where the issue or update is on the job, everyone involved can quickly reference Viewpoint Team to check the next steps. When inevitable changes or delays occur on a large commercial job, it is crucial to inform the entire team to keep additional costs low and the job on schedule.
For example, consider a scenario where glass panels arrive damaged late in the day. Usually, the project manager or foreman has to call the superintendent to the job site and coordinate with the supplier for a new shipment, which could take days to resolve. Using the Viewpoint Team mobile app, field workers can quickly take a picture of the damage, submit an issue report, and automatically have it notify the required parties.
Because Viewpoint Team centralizes all project communication and has an audit trail, information is tracked from start to finish and cannot be lost in translation. The mobile app works offline, enabling contractors to capture and sync data when they regain connectivity, even in areas with limited access.
Viewpoint Team is offered as standalone project management software for contractors but is also natively included within the Viewpoint Spectrum and Viewpoint One construction management systems. It’s best-suited for mid-size to large commercial contractors with 50 to over 1,000 employees, supporting subcontractor management, complex projects, and team coordination across job sites.
HCSS HeavyJob - Best for Heavy Civil Contractors
HeavyJob by HCSS provides you with an easy-to-use time card tool to track employee and equipment usage in the field. As labor and equipment are the primary cost drivers in civil construction projects, it is essential to monitor and understand these costs daily instead of after completing a job. This is especially true for heavy civil and infrastructure contractors who have to manage multiple job sites with extensive equipment fleets and labor teams.
HeavyJob allows project managers to create a daily crew by selecting team members for a job. Users can then assign equipment to specific employees or the entire crew and attach cost codes for the work being performed, such as excavation or clearing. Then, at the end of the day, users can simply enter the hours worked on each cost code assigned that day.
Employees can sign off on their time cards daily, and project managers can even add checklists or ask questions to confirm breaks were taken, and the job was completed safely. With immediate insights into labor hours and equipment costs, project managers can proactively adjust schedules or reallocate resources, reducing the likelihood of budget overruns and ensuring the project stays on track.
This can be drilled down even deeper by recording and entering the materials or quantities used on the job site that day. For example, you can indicate how many acres were cleared in the day, or for excavating, how much earth was moved. This automatically attaches to the appropriate cost code, and when the time cards are entered, the system submits them directly to the project manager and accounting team for further review.
“One click” bids automatically fill required fields on bids
Read our full HCSS HeavyJob review.
Other Options
JobPlanner is a good construction management software for general contractors, specialty contractors, and homeowners. It offers bid management, budgeting, invoicing, and change order tracking. JobPlanner integrates with leading accounting software such as QuickBooks or Sage and costs significantly less than other solutions on the market.
Systems We Don’t Recommend
While Monday.com does offer a system for managing simple projects and tasks, it requires extensive customization to meet the needs of construction management companies. The platforms listed in our top picks provide more specialized tools designed specifically for contractors, making them a better fit.
What is Construction Management Software?
Construction management software is a set of tools that help construction companies and contractors manage their projects from start to finish. These platforms provide capabilities for project scheduling, job costing, budgeting, and communication with clients or subcontractors and can help create or manage bids.
Each contractor or construction company has its own way of managing jobs, so figuring out which software fits your individual workflow is crucial when adopting a new construction management solution. Below is a list of common construction industries and what they do.
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General Contractors: They manage the entire construction project, from overseeing subcontractors to procuring materials and scheduling projects. They ensure the project meets the required specs and stays on budget from start to finish.
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Home Builders: Home builders specialize in constructing new residential buildings ranging from custom homes to entire neighborhoods. Like GCs, they manage the material, permits, and subcontractors from start to finish.
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Specialty Trade Contractors: These contractors focus on specific trades within construction. Some examples include plumbing, electrical, HVAC, or framing. They are hired because of their specialized knowledge of their trade.
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Renovation/Remodeling Contractors: These contractors work to improve or refresh existing structures, such as kitchen remodels, home additions, or office updates. It can be both commercial and residential, but they typically handle the entire project themselves.
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Residential Contractors: Residential contractors specialize in projects such as new townhouses, condos, and apartment complexes. They manage projects from site prep to final inspections.
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Commercial Contractors: Commercial contractors manage projects for buildings like offices, retail spaces, hotels, or warehouses. They must ensure buildings meet commercial codes and standards.
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Civil Contractors: Civil contractors focus on projects such as roads, bridges, and tunnels. They specialize in earthworks site prep and typically do smaller infrastructure projects.
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Large Infrastructure Contractors: Infrastructure contractors focus on extensive infrastructure projects, including large transportation systems like railroads, highways, utilities, and energy projects.
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Construction Consultants: Provide expertise and advising services for construction projects. They can manage specific tasks or the entire project. Services range from planning to estimating to ensuring compliance.
Common Construction Challenges
Here are the most common challenges construction companies face daily that construction management software is designed to solve:
- Project Delays: Tight deadlines with unforeseen delays can disrupt timelines, damage client relationships, and increase costs.
- Budget Overruns: Unexpected costs from poor planning or inefficient resource allocation, coupled with the increased fluctuation of material costs, can lead to overrun budgets. This can hurt the bottom line and put a project in the red.
- Workplace Safety: Accidents can cause significant delays or even lead to legal troubles. Maintaining high safety standards is a crucial challenge for the construction industry.
- Communication Gaps: If project details or job site issues are not communicated in a timely manner, miscommunication between teams, contractors, and other stakeholders can lead to costly errors.
- Regulatory Compliance: Staying current with local, state, and federal regulations can be time-consuming and difficult. Furthermore, non-compliance can lead to cost penalties and a loss of clients’ confidence.
- Document Control: Tracking estimates, change orders, project plans, or other documents can be overwhelming for small and large projects, especially for contractors still using paper methods.
- Skilled Labor Shortage: With an ever-shrinking population of skilled labor, construction companies must maximize the productivity of their existing workers.
- Resource Management: Poor management of materials, labor, and equipment can lead to slow project progress, increased costs, and dissatisfied customers.
Core Features
Below are the most common features that construction management software offers. While this list is not exhaustive of all the capabilities of construction management tools, it provides a brief overview of what these platforms can do.
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Bid Management: Simplifies the creation of bid packages, tracking bids, and creating professional proposals or estimates. Bid management tools can help automate routine tasks when making bids and ensure bid packages are more organized.
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Change Order Management: Automates creating, tracking, and approval of change orders, preventing delays and ensuring transparency. It also ensures that all stakeholders and clients are informed of any project changes.
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Daily Field Reports: Allows teams/crew to input daily hours, job photos, and project updates from the site to ensure everyone is on the same page.
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Subcontractor management: Helps schedule subcontractors, track performance, manage communication, and ensure subcontractors are insured and compliant.
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Quality and Safety Compliance: Manages and schedules safety inspections, stores compliance documentation, and tracks incident reports. It automates the process of on-site reports and helps reduce the risk of accidents.
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Client Communication: Improves transparency with client portals to update project progress, schedules, and documentation. This can also ensure clients approve and sign off on all change orders, further building trust.
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Job Costing: Tracks and categorizes project costs into labor, material, or equipment. This can be further broken down by individual jobs, suppliers, or any other granular report that helps understand the outflow of costs.
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Scheduling Management: Provides a real-time view of ongoing project timelines. Understand where projects could get bottlenecked and receive notifications or alerts when key tasks are due or completed.
Is it Time to Ditch Pen and Paper?
Based on a recent technology survey by Software Connect, here are some of the top trends for buyers looking to purchase construction software:
80% of all companies looking for software rely on manual methods to carry out basic business functions. If you are still struggling to make Excel spreadsheets or even pen/paper methods work, it may be time to catch up to speed.
Over 70% of contractors are looking for job costing and project tracking functionalities with about 67% of respondents also requiring estimating capabilities. While this does not dictate what your business needs, it does provide some guidance on what other businesses are doing.
56% of construction businesses are currently not using construction management software. With that number growing yearly, it’s important not to be left behind.
What’s Best for My Construction Company?
Choosing the right construction software will depend on the type of projects you work on. This table matches recommended platforms with the type of construction services offered to help you identify the best solution for your business.
| Contractor Type | Recommended Systems | Key Features | Type of Projects |
|---|---|---|---|
| Residential Construction | Contractor Foreman, Buildertrend, Houzz Pro | Scheduling management, client portals, 3D floor plans | Single-family homes, residential renovations |
| General Contractors | Procore, Jonas Premier, Contractor Foreman | Bid management, client portals, collaboration tools | Office buildings, shopping malls, hotels |
| Home Builders | Buildertrend, Procore, CHS | Scheduling management, budget tracking, 3D floor plans | Custom homes, residential complexes |
| Specialty Trade Contractors | Projul, Contractor Foreman, Procore | Crew scheduling, job costing, daily field reports | Plumbing, electrical, HVAC installations |
| Renovation and Remodeling Contractors | Houzz Pro, Buildertrend, Projul | 3D floor plans, selections, client communication | Home remodels, interior renovations |
| Commercial Contractors | Viewpoint Team, Procore, 123worx | Collaboration tools for subs, project management | High-rise buildings, industrial parks, retail buildings |
| Civil Contractors | HCSS HeavyJob, InEight, Viewpoint Team | Daily job/equipment tracking, environmental impact | Highways, bridges, large-scale infrastructure |
Still not sure what’s best? Talk to one of our software advisors for free customized help.
Pricing
One of the key factors when looking into construction management software is its pricing. These software platforms vary heavily based on which features are included, the number of users, or even the amount and size of projects you work on at one time.
For example, Contractor Foreman starts at just $49/month for just one user and includes 35 of their basic features. Alternatively, another popular system Procore starts at $375/month for small-volume builders. For larger contractors, they typically charge based on the organization’s Annual Construction Volume (ACV).
While some construction management solutions list their starting prices online, many systems require a consultation to receive an accurate quote for the exact features and user count required. We discuss the various pricing models available for construction project management software below.
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Software as a Service (SaaS): Also known as cloud-based software, offers pricing as a monthly or annual subscription that you pay over time. Cloud systems subscriptions can start at around $25/user/month and can increase to well over $1,500/month for larger contractors. Additionally, setup and training fees can cost between $500 to $20,000 depending on the complexity or customization required to implement.
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On-Premise Software: Also known as locally installed software, on-premise software generally requires a significant initial investment to get started. These solutions tend to start at around $10,000 to $50,000. This investment will cover licensing fees, setup fees, and training costs. On-premise solutions are typically only for contractors with an IT infrastructure set up already or who are comfortable paying for ongoing support ranging from $1,000 to $20,000 per year.
Understanding what other small and medium contractors spend on software might help you determine your own software spending. Over the past few years, we surveyed hundreds of construction companies across all industries. Our findings showed that most companies spend about 1-2% of their annual revenue on software expenses, as referenced in the graph below.
To calculate your software spending, multiply your annual revenue by .015 to get a rough idea of what you should expect to spend.
Frequently Asked Questions
What are the key features I should look for in construction management software?
How do I choose the right construction management software for my business?
Choosing the correct software will depend on your project size, type of construction (residential, commercial, civil), specific features, and budget.
We can help provide suggestions for your construction business. Talk to one of our free advisors
What are the typical implementation timelines for construction management software?
Does construction management software scale as we grow our business?
Many construction management platforms offer scalability, allowing you to add users and features and your company or project expands. However, some programs are truly made for smaller contractors while other systems are specifically for larger well established firms.
We can recommend systems that best suit your business for today and plan ahead for tomorrow.
