Grant Management Software

Get the best grant management software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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WizeHive Screenshot
WizeHive streamlines management of the entire lifecycle of application-based programs including foundations, United Ways, nonprofits, corporations, educational institutions, and more. Collect and manage grant, scholarship…
Price Range
$ $ $ · ·
Starting Price
$3,995/year
Client OS
Web
Deployment
Cloud Hosted
Foundant Screenshot
Foundant software solutions include Grant Lifecycle Manager (GLM) for grantmakers and GrantHub for grantseekers, as well as solutions for community foundations and scholarship providers to manage applications and…
Client OS
Web
Deployment
Cloud Hosted
Fluxx Screenshot
Fluxx is a cloud-based grants management solution for grantmakers and grantseekers that is designed to increase visibility into the entire grant lifecycle and improve collaboration between funders and grantees. The Grantmaker…
Client OS
Web, iOS, Android
SurveyMonkey Apply Screenshot
SurveyMonkey Apply is an online application management system that assists with collecting and reviewing applications for scholarships, grants, and other awards. Easily collect and review applications, automate your…
Price Range
$ $ $ · ·
Starting Price
$4,950/year
Client OS
Web
Deployment
Cloud Hosted
Submittable Screenshot
Submittable is a submission and application management platform. This solution integrates with Salesforce, Google Sheets, Zapier, QuickBooks, and other tools to help you manage all business processes from one location. Create…
Client OS
Web
Deployment
Cloud Hosted
Benevity Grants Management Screenshot
Benevity acquired Versaic to expand their online grants management software solution. Benevity allows you to track grant applications, manage grant programs, view grant funding summaries, collect user reviews, and more. The…
Client OS
Web
Deployment
Cloud Hosted
FluidReview Screenshot
FluidReview is an online application system for administering grant awards and scholarships, as well as manage other application-based programs. This software makes it easy to collect applications, manage processes, and…
Client OS
Web
Deployment
Cloud Hosted
eCivis Screenshot
eCivis is an online grant management system for government sectors. The software helps track financials, prepare budgets and cost allocation plans, and maintain compliance. Save time by reducing time spent manually entering…
Client OS
Web
Deployment
Cloud Hosted
Altum Grants Management Screenshot
Atlum grants management solutions include PhilanTrack for Grantseekers, PhilanTrack for Grantmakers, and proposalCENTRAL. Save time and money with automated processes, easy reporting, and seamless integration with other…
Client OS
Web
Deployment
Cloud Hosted
AwardVision Screenshot
Serenic’s grant management software, enables you to successfully compete for grants and awards to support your mission. AwardVision integrates with the Serenic Navigator financial management system, providing a single…
Client OS
Windows
GMS Non-Profit Accounting and Financial Management Screenshot
GMS is a national developer of accounting and revolving loan software for not-for-profit organizations. The basic accounting package provides comprehensive financial reporting, general ledger, payroll, accounts payable and…
Price Range
$ $ $ · ·
Client OS
Windows
Abila MIP Fund Accounting Screenshot
Abila MIP Fund Accounting is a configurable fund accounting solution that allows you to report and track information that is most important to you, your board and your supporters. To help you deliver on your mission, our…
Price Range
$ $ $ · ·
Client OS
Windows
Deployment
Cloud or On-Premises
NonProfit+ Screenshot
NonProfit+ is business management software engineered with nonprofits in mind. Delivered on the powerful Acumatica platform, NonProfit+ brings a new level of functionality that empowers organizations to efficiently manage…
Price Range
$ $ $ $ ·
Starting Price
$585/month
Client OS
Web
Deployment
Cloud Hosted
Sage Intacct Screenshot
Sage Intacct is a web-based, SaaS accounting and financial management software system designed for use by small and mid-size organizations. Sage Intacct was built by finance professionals, for finance professionals, providing…
Price Range
$ $ · · ·
Client OS
Web
Deployment
Cloud Hosted
Tangicloud Screenshot
Your organization is used to making miracles happen. You work long hours and serve multiple constituencies with heroic efforts to be transparent and impactful. Don’t you deserve an accounting software package designed to give…
Price Range
$ $ $ · ·
Starting Price
$199/month/user
Client OS
Web
Deployment
Cloud Hosted
OneNFP Financials Screenshot
OneNFP Financials meets the needs of growing nonprofit and public sector organizations. It offers enhanced options for purchasing, procurement, and cash management, minimizing complexity and maximizing potential in the cloud…
Price Range
$ $ $ · ·
Client OS
Web
Deployment
Cloud Hosted
SerraFund Screenshot
SerraFund is a suite of functionality geared specifically for a nonprofit’s accounting needs. The product is built within the NetSuite application using SuiteCloud Developer tools and has achieved the Built for Netsuite…
Client OS
Web
Deployment
Cloud Hosted
Nonprofit Online Screenshot
Nonprofit Online is the only all-in-one solution for managing financials, grants, online fundraising and CRM in the cloud. With a complete online solution, you can access your applications from anywhere, immediately take…
Price Range
$ $ $ · ·
Client OS
Web
Deployment
Cloud Hosted

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Grant Management Software Buyer’s Guide

Securing grant-based funding is an exhausting and complex problem for businesses and nonprofits. You have to sort through thousands of grant opportunities to find ones relevant to you - and when you do find a relevant opportunity, there are different restrictions and requirements from the grantor that you have to match. After finding the right grants, you’ll have to go through the application process as well as maintain the grantor’s requirements post-award.

Your organization needs robust grant management software to aid in grant discovery, application, acquisition, compliance, reporting, and budgeting.

The right grant management solution will take much of the burden out of securing funds, allowing your organization to cut down on uncertainty.

These points were reported as the most frustrating parts of the grant management process among public sector and nonprofit organizations:

Grant Management Software Solves Common Frustrations
Source: StreamLink Software, "The Grant Management Process: Eliminate Common Frustrations"

Check out any of the sections below to get a better idea of what grant management software can do:

What Is Grant Management Software?

Grant management software helps automate and manage nearly all administrative processes from grant discovery to status tracking, to post-award reporting. Grant management systems are most often used by nonprofit organizations, government agencies, research centers, universities, and other institutions looking for funding from federal and non-federal grants.

Common Features of Grant Management Systems

Feature Description
Database of Available Grants Quickly search for grants that match the goals of your organization.
Grant Collaboration Users can vote on grants to apply for, review grants, and communicate with team members.
Grant Application Templates Store previous grant applications and create templates for future use to make applying more streamlined.
Document Management Upload, store, share and retrieve important documents including financials, reports, and proposal attachments.
Application Progress Tracking Monitor the current status of a grant application.
Deadline Notifications Be automatically notified about upcoming deadlines for application submissions, reporting, and meetings.
Budgeting & Post-Award Reporting Easily monitor and report grant-related activity to the grantors. See historical and current data on how your funds are being used.
Grantor Compliance Management Ensure your organization meets the grantors’ criteria post-award.

Key Benefits of Grant Management Software

  • Find more applicable grants. There are thousands of small to large, federal and non-federal grants out there. With the proper grant management software, you’ll have access to a comprehensive database where you can search for opportunities based on your needs and criteria you’ll need to meet to receive the funding. The right grant management system will help you narrow down your search and can notify you when new, relevant opportunities arise so that you can save time.

  • Improved document management and organization. Grant management systems make it easier to upload and store important documentation including contact information for current, past, and potential grantors, financial statements, and reporting data.

  • Improved communication and information sharing between departments and individuals. Internal communication between individuals and departments will be much more streamlined. Authorized users will have access to the documents they need. Users can check for grants across departments to ensure the organization has not submitted duplicate applications and can avoid accepting duplicate awards.

  • Track application statuses. You’ll be able to easily see the status of every grant application submitted.

  • Save time on grant writing and application submission. Create, modify, and store templates for grant applications to save time on writing future applications.

  • Get notified of important deadlines. Grant management software can send alerts about important upcoming deadlines, so your staff won’t miss an important meeting or forget to submit an application by its due date.

What Does Your Organization Need?

As your organization grows, you’ll want a grant management system that can scale well with your business. A grant management system can help increase the number of grants without adding too much more administrative work.

  • Smaller nonprofits, universities, and organizations should look into grant management systems that can easily integrate with existing software they may already be using like QuickBooks. Many grant management systems can work independently of any financial systems already in use. Smaller businesses can get by with basic add-ons that just provide the level of grant management they need at a lower cost than a fully integrated solution.

  • Medium and large nonprofit organizations need a solution that will store a larger volume of grant information and keep it well organized. Some ERP software and other nonprofit accounting software systems have grant management included as another core feature or a module that can be added on. If you’re unsure whether your existing software solution has grant management capabilities, speaking with your existing software vendor would be the best first move before looking into replacing it with an alternate fully-integrated option.

What Should Your Organization Expect to Invest?

How much you should spend on grant management software depends on the size of your organization, as well as what you expect out of the system. If you need more complex systems in place, you will have to pay more. Costs of grant management software can range from below $3,000 to over $200,000.

NTEN’s 2017 “Nonprofit Technology Staffing And Investments Report” details the average technology budgets their respondents had based on the size of their organization including hardware, software, hosting, networking, consulting, outsourced services, backups, and other technology.

Key findings:

  • Small organizations budgeted on average $5,106 for software and allocated 13.2% of their total operating budget toward technology.
  • Medium organizations budgeted on average $8,221 for software allocated 4.8% of their total operating budget toward technology.
  • Large organizations budgeted on average $50,225 for software and allocated 2.8% of their total operating budget toward technology.
  • Very large organizations budgeted on average $112,523 for software and allocated 1.5% of their total operating budget toward technology.

In the report, it was also noteworthy that medium to large organizations spent more on software than any other tech category, including hardware.

  • Abila MIP Fund Accounting (in the video above) is a popular fund accounting system that handles grant management and administration. This solution keeps track of all important grant information and documentation, monitors the organization’s budget position and forecasts expenditures, and creating reporting and budgeting performance data to measure program effectiveness.

  • Financial Edge NXT by Blackbaud (in the video above) is another popular nonprofit accounting software option. This solution features grant management tools to reduce the amount of administrative work for your organization. Some of the functionalities include storing and organizing important grant information, set and get notified about upcoming deadlines, reporting, and automating reimbursement billing.

Pain Points

  • Spending too much time applying for grants. The 2014 State of Grant Management Report, 19% of respondents cited grant writing as the most frustrating part of the grant process (only behind internal and external communication issues at 21%). One of the best ways to cut down on time-consuming grant writing is to look for grants with a high-probability of success by looking over the grantor’s criteria.

  • Integration with Quickbooks or other software systems. Data integration can be easy or difficult depending on how your grant management system’s connection is configured. A few grant management solutions will have the vendor set up integration for an additional charge.

  • Cloud-based software is increasing in popularity. The report, “A Consumers Guide to Grants Management Systems” by Idealware, Grant Managers Network, and Technology Affinity Group, found that “cloud-based systems now greatly outnumber those which must be installed on a local server, and there’s a strong trend toward a more widely accessible user interface.” Many organizations are moving to cloud-based grant management systems in order to manage grants from anywhere through personal computers, laptops, and tablets. Cloud-based systems also make it easier for collaboration among teams and departments.

  • Transparency is becoming increasingly important. The Digital Accountability and Transparency (DATA) Act of 2014 was passed so Americans can have easy, transparent access to information about federal expenditures to see how tax dollars are being spent. This act also streamlines reporting requirements for organizations receiving federal grants.

Nonprofits, universities, and other institutions in need of accounting or donor management should check out these solutions: