Best Accounting Software for Nonprofits

Get the best nonprofit accounting software for your organization. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Sage Intacct Screenshot

Sage Intacct

★★★★★
★★★★★
(46)
Sage Intacct is a core fund accounting solution with a dimensional general ledger and accounts payable automation, comprehensive grant tracking and billing, automated nonprofit revenue recognition, easy-to-use reporting and dashboards, and a…
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Starting Price
$8,580/year (Add $2,880 per extra user)
Client OS
Web
Deployment
Cloud Hosted
Aplos Fund Accounting Screenshot

Aplos Fund Accounting

★★★★★
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(2)
Aplos is a nonprofit accounting solution that helps budget by fund, provides donation tracking, creates giving statements, and more. Easily track funds, such as grants and special programs, and prepare for the financial reporting requirements that…
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Starting Price
$59/month
Client OS
Web
Deployment
Cloud Hosted
Blackbaud Financial Edge NXT Screenshot

Blackbaud Financial Edge NXT

★★★★★
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(14)
Blackbaud Financial Edge NXT is a total cloud accounting solution designed to meet the unique needs of nonprofits and government entities. Built on Blackbaud’s expertise and experience of over three decades, Blackbaud Financial Edge NXT delivers all the…
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Client OS
Web
Deployment
Cloud Hosted
AccuFund Accounting Suite Screenshot

AccuFund Accounting Suite

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(6)
Accounting software for non-profits, municipalities and other government agencies is the specialty of AccuFund. The AccuFund Accounting Suite is powerful, flexible and affordable financial reporting and accounting software designed specifically for…
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Starting Price
$2,995 (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
MIP Fund Accounting Screenshot

MIP Fund Accounting

★★★★★
★★★★★
(8)
Gain More Time to Focus on Your Cause MIP Fund Accounting, formerly Abila MIP or Sage 100 MIP Fund Accounting, is a configurable fund accounting solution that allows you to report and track information that is most important to you, your board and your…
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   $     $     $     $     $   
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Client OS
Windows
Deployment
Cloud or On-Premises
Xero Screenshot

Xero

★★★★★
★★★★★
(3)
Xero is an accounting software for nonprofits that monitors the cash flow in and out with an easy to use dashboard that lets you stay on top of expenses and plan ahead. Xero’s nonprofit accounting software lets you share financial reports with board…
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Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
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(30)
QuickBooks helps track donations, invoicing, bookkeeping, and all your nonprofit accounting needs. The software helps categorize revenue expenditures by fund or program and creates custom reports based on the data that matters most to your nonprofit…
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Starting Price
$30/month (50% discount available)
Client OS
Web
Deployment
Cloud Hosted
Zoho Books Screenshot

Zoho Books

★★★★★
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(4)
Zoho Books can be used by nonprofit organizations as an online accounting software that is easy to use, has free support, and is easy to collaborate with employees and volunteers. The comprehensive dashboard provides a view of all your major finances…
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   $     $     $     $     $   
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Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
ZipBooks Screenshot
ZipBooks is a totally free, user-friendly accounting software with all the features you need to run your nonprofit. You can organize investments, contributions from owners, grants, and fundraising events. Manage a team of volunteers as you like and…
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   $     $     $     $     $   
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Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
Budget Maestro Screenshot

Budget Maestro

★★★★★
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(8)
Planning Maestro and Budget Maestro from Centage make nonprofit budgeting and planning easier. The solution ensures your organization is efficient, sustainable, and poised for both short and long-term success—helping nonprofits gain accurate insight…
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Starting Price
$10,000/year
Client OS
Web, Windows
Deployment
Cloud or On-Premises
Aptean Industrial Manufacturing ERP Traverse Edition Screenshot

Aptean Industrial Manufacturing ERP Traverse Edition

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★★★★★
(4)
Traverse Accounting Software for Nonprofits provides a robust set of NFP Accounting features in an intuitive, easy to use product. It gives you total integration to General Ledger, Accounts Payable, and Payroll applications, and has the fund…
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Starting Price
$100/user/month
Client OS
Web, Windows
Deployment
Cloud or On-Premises
AccountEdge Pro Screenshot

AccountEdge Pro

★★★★★
★★★★★
(7)
AccountEdge is powerful, yet affordable, desktop accounting software for your nonprofit organization. The software helps accept donations, provides receipts, records expenses, processes payroll, manages donor contacts, track donation sources, and…
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Starting Price
$399 (perpetual license)
Client OS
Mac, Windows
Deployment
Cloud or On-Premises
NonProfit+ Screenshot

NonProfit+

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(2)
NonProfit+ (NonProfit Plus) is business management software engineered with nonprofits in mind. Delivered on the powerful Acumatica platform, NonProfit+ brings a new level of functionality that empowers organizations to efficiently manage their finances…
Price Range
   $     $     $     $     $   
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Starting Price
$585/month
Client OS
Web
Deployment
Cloud Hosted
Tangicloud Screenshot
Tangicloud is a complete fund accounting and ERP solution for nonprofits, governments, and NGOs. Powered by Microsoft Dynamics 365 Business Central, Tangicloud offers the functionality needed to proactively manage fund balancing, line allocations…
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Starting Price
$199/user/month
Client OS
Web
Deployment
Cloud Hosted
Denali Fund Screenshot

Denali Fund

★★★★★
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(2)
A modulated nonprofit accounting software solution for small to large organizations, and CPAs who support these organizations. The nonprofit accounting solutions are used by The American Red Cross, Boys & Girls Club, Girl Scouts, United Way, YMCA and many…
Price Range
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Starting Price
$1,999/user (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
CenterPoint Fund Accounting for Nonprofits Screenshot

CenterPoint Fund Accounting for Nonprofits

★★★★★
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(1)
Fund accounting for nonprofits with a price tag that won’t break your budget. CenterPoint Fund Accounting Software for Nonprofits is a versatile and affordable fund accounting and payroll software system that gives you the tools you need to take total…
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   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, Windows
Deployment
Cloud Hosted
FastFund Screenshot

FastFund

★★★★★
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(20)
FastFund Nonprofit Software is a fully integrated fund accounting system designed by Certified Public Accountants. Affordable modules include General Ledger, Accounts Payable, Accounts Receivable, Cost Allocations, Payroll and Fund Raising. Handles the…
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   $     $     $     $     $   
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Starting Price
$85/user/month
Client OS
Web
Deployment
Cloud or On-Premises
Wave Screenshot

Wave

★★★★★
★★★★★
(5)
Wave is a free accounting software for nonprofits that traacks receipts, payments, and helps reconcile accounts. A beginner-friendly interface helps volunteers, board members, and accountants use the software and manage the books of your organization…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Nonprofit Treasurer Screenshot
Nonprofit Treasurer is a free online accounting system for small charities and nonprofit organizations. This software has a simple design to make it easy for volunteer treasurers to manage financials. Nonprofit Treasurer handles bookkeeping…
Client OS
Web
Deployment
Cloud Hosted
Fund E-Z Fund Accounting Screenshot
Fund EZ Fund Accounting is a simple, affordable nonprofit accounting software solution. The fund accounting capabilities do everything that standard bookkeeping software can’t do for you. FUND E-Z fund accounting is properly designed and well organized…
Price Range
   $     $     $     $     $   
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Starting Price
$1,995 (perpetual license)
Client OS
Windows
Deployment
On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free nonprofit accounting software recommendations that meet your exact requirements.

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Nonprofit Accounting Software Buyer’s Guide

What Is Nonprofit Accounting Software?

Nonprofit accounting software is a type of nonprofit software that handles the specific financial transaction needs found within the nonprofit industry. As opposed to a general-purpose accounting solution, nonprofit accounting software helps nonprofit organizations (NPOs) manage fund sources and further their organization’s mission by properly using available funds. This can sometimes be marketed on it’s own as fund accounting software.

For NPOs, most operating expenses are entirely made up from funds, grants, and donations. A customizable solution can automatically account for and allocate funds received from grants and donations, freeing up your organization to focus on actual outreach rather than behind-the-scenes administrative tasks.

NPOs are responsible for keeping detailed records of their donations, funding sources, and earnings. Without meticulous recordkeeping, NPOs can be subject to audits, fines or other legal consequences. Nonprofit accounting features enable NPOs to fully manage their sources of funding, ensuring every dollar and donor is accounted for while their accounts are accurate through proper bank reconciliation. This includes the financial management of online donations from crowdfunding or foreign sources, which must be reported along with an NPO’s main funding.

Note: Operating a faith-based organization? A specific church accounting software may be more appropriate for your needs.

Aplos Chart of Accounts Nonprofit Accounting Software
View a chart of fundraising accounts in Aplos to ease financial reporting.

What Are The Features Of Nonprofit Accounting Software?

Nonprofit accounting software options allow nonprofits to accurately manage the complex financial needs for organizations of any size. Rather than depending on a general-purpose business accounting solution with basic accounts receivable (AR) and payable (AP) functionality, organizations prefer using nonprofit accounting software for industry-specific functions, primarily fund accounting and the real-time collection of donations.

Here’s a breakdown of the ways these functions meet the needs of an NPO:

  • Fund Accounting: A self-balancing set of accounting tools allowing the reservation of cash and non-cash assets for specific purposes or activities. Includes fund class designations, hierarchical fund management, and encumbrance management.
  • Invoicing: Helps customers pay your organization for goods and services you’ve rendered them. Includes automatic payment reminders, credit card payment processing, and notifications.
  • Reporting: Create earning and expense reports to fully account for an organization’s funding, complete with detailed filtering options using transaction codes. Financial statements and reports can be exported in different formats, including CSVs, Microsoft Excel files, and PDFs, for use across departments.
  • Donation management: Track donations and pledges from donors and fundraising campaigns. Measure and anticipate inbound donations, process recurring donations with ACH or credit card payments, corporate donations, matched gifts, individual giving and any other source of contributions to ensure accurate allocations.
  • Grant management: Track an application’s status from the initial submission through to acceptance. When grants are awarded, funds can automatically be distributed to designated departments.
Sage Intacct Report Center Nonprofit Accounting Software
Sage Intacct can create numerous reports to track donations and allocations.

What Are The Benefits of Nonprofit Accounting Software?

Some of the primary benefits offered by a nonprofit accounting software modules include:

Be Better Prepared for Tax Preparation

Nonprofit accounting solutions will need to help streamline your tax preparation and filing process. You’ll want to ensure your business is staying compliant and up to date with the latest IRS tax regulations, including IRS Form 990 which is required by federal tax-exempt organizations.

Araize FastFund Nonprofit accounting software
Araize FastFund lets you easily organize vendor invoices for audits, internal review, and tax purposes.

Set Up Recurring Giving from Donors

As individuals begin to see supporting an NPO as an investment, the more these individuals will open up to recurring giving options. Donor-advised funds (DAF) let the donor receive an immediate tax deduction and even get involved in recommending grants to the organization of your choice. These types of funds grew by 18% from 2014 to 2016.

Abila MIP Fund Accounting Software
View your yearly trends of grants and funds received in Abila MIP Fund Accounting.

Our recent fund accounting buyer trends report analyzed the reasons NPOs buy nonprofit accounting software and detailed their most desired features. By reviewing over 500 notes from discussions with NPOs of all sizes, we identified key purchasing trends to help NPOs make the best purchasing decision:

  • 37 percent of surveyed NPOs are replacing aging or dating systems–a statistic eight points higher than for general accounting software and 16 points higher than any other software category. For many NPOs, tight budgets and a “make do with what you have” mentality keeps organizations using outdated software solutions and equipment that are well past their prime. Some NPOs continue to rely on applications that are nearly 30 years old.
  • 21 percent of buyers are seeking better features, including mobile apps and online fundraising capabilities with cloud accounting. Modern nonprofit accounting software can help build custom fundraising campaigns which account for all online giving and manage digital and mobile donations, which can’t be easily integrated with many legacy systems.
  • 23 percent of NPOs would like to move to a cloud-based software solution. Cloud software enables organizations to keep all of their online and accessible through any web browser while reducing costs. Since cloud solutions are offered on a subscription basis, the software allows for lower upfront pricing and better long-term budgeting due to a predictable ongoing cost structure.

Use Software Developed for Your Industry

Though general-purpose accounting software is often less expensive than industry-specific solutions, NPOs must work harder to make general solutions fit their unique needs. For example, there needs to be ways to differentiate different donation types, like money brought in from grants versus those from donors. Unfortunately, general accounting solutions don’t offer ways to manage separate funds. This results in organizations trying to make square pegs fit in round holes, relying on patchworks of solutions and following online tutorials to make general-purpose software work for the NPO.

Blackbaud Financial Edge NXT Nonprofit Accounting Software
Manage your project financials in Blackbaud Financial Edge NXT.

Take Advantage of Easy-to-Use Systems

Unless you’re a power user or an accountant, business accounting software can be difficult to use. Most end-users lack accounting experience. This is most apparent at smaller, volunteer-run nonprofits that “do the books” manually or with Excel spreadsheets. Cloud-based nonprofit accounting software solutions are far more user-friendly than their previous counterparts, enabling users to tap into easy-to-use web-based interfaces to carry out their accounting work.

Custom software solutions save time for nonprofits by performing the exact tasks necessary to run your NPO. Automation tools from these solutions fill out tax forms, track donations, or simply check your bank account all from one source.

AccuFund Requisitions
Set up purchase requisitions in AccuFund.

What Does Your Organization Need?

The exact software your organization needs depends on several factors, such as what exactly your NPO does. Do you mostly perform outreach? Organize charity events? Both? Different accounting solutions can better accommodate your needs.

Depending on the size of your organization, you’ll have a varying level of functionality needs:

Small and Local Organizations

Start-ups and other small nonprofit organizations want to ensure their basic needs are met while keeping costs down as much as possible. This requires basic income and expense tracking in a general ledger, managing your money via bank reconciliation, and using proper reporting tools to stay compliant with the IRS. Ease of use is critical here, as smaller organizations won’t have the funds or personnel to dedicate to advanced accounting processes.

Industry-specific solutions (software developed with nonprofits in mind) can start around $75/month. Small businesses wanting to stay below that total may need to consider a more generic software such as Xero or Sage 50c.

Mid-sized Nonprofit Organizations

Mid-sized NPOs have a tricky balance to maintain. Too big for small scale solutions but not large enough for enterprise-level software, they need something in-between. Fortunately, customizable NPO accounting software can hit that sweet spot. In addition to the functionality described above, you’ll need extra features. For example, if you receive any money from grants and need to ensure expenditures can be allocated to them appropriately, you’ll want to ensure your software has fund accounting functionality.

Your organization may also be growing in size and adding on paid staff members (rather than being fully volunteer run), meaning payroll and time tracking are features you can no longer ignore. Both fund accounting and payroll are pieces of functionality that can be bought as stand-alone or add-on software features to existing accounting packages. Looking for a fully integrated (all-in-one) option will be the better long-term option to avoid integration issues and paying multiple software vendors a month.

Large Nonprofits

Larger nonprofit organizations will need enterprise level software with advanced accounting features with large donor management databases. This level of organization will want to ensure board members have full clarity of the organization’s finances through proper bookkeeping, cash management, and reporting. Forecasts will be far more important to predict the health of your organization into the following year.

Unlike the accounting needs of similarly sized for-profit organizations, larger NPOs put a heavy focus on fundraising campaigns and customer relationship management (CRM) to ensure continued support of satisfied donors in the long run.

Is QuickBooks a Nonprofit Accounting Software?

Certain QuickBooks products from Intuit can be successfully used by a nonprofit organization. The solution can support tracking budgets by programs or funds, donor management, grant management, financial reporting, bank reconciliations, and more.

QuickBooks offers two desktop solutions that are built with nonprofits in mind:

  • QuickBooks Premier Nonprofit Edition
  • QuickBooks Enterprise Nonprofit

QuickBooks Premier offers various editions that you can choose from, depending on your industry. The Nonprofit Edition provides custom features to:

  • Create a chart of accounts the way IRS Form 990 requires
  • Draft reports to view money contributed and spent by donor or grant
  • Plan budgets based on fundraising allocations
  • Organize tax forms for donors, vendors, and employees

This version of QuickBooks is limited to a maximum of 5 users.

QuickBooks Enterprise Nonprofit includes similar features as it’s Premier counterpart above, but includes access for up to 30 users. Key reports include budget by programs, statements of financial income and expense, statement of functional expenses, donors and grant statements, large donor statements, and statement of financial position.

Will QuickBooks Online Work For Nonprofits?

QuickBooks Online can be used in a nonprofit setting, but you’ll want to make sure your staff can put up with the “for-profit language” of the program. The dashboard has mentions of profit and loss, sales, and other terms not commonly used in nonprofit environments. At this time, there is not a nonprofit edition for QuickBooks Online.

Current versions of Quickbooks must instead be customized to enable nonprofit-specific functionality. For organizations, this requires savvy Quickbooks experts who are capable of customizing the software to meet their organization’s particular need. Many NPOs instead look to adopt new nonprofit accounting software solutions that work out of the box.

For organizations set on sticking with QuickBooks Online, Intuit has been recommending QuickBooks Online as the accounting system to have for nonprofits. The solution has one of the lowest cost of entry points starting at $15/month for the self-employed version or $40/month for their Plus version.

QuickBooks Online Nonprofit Accounting Software Dashboard
This is an example of a dashboard within QuickBooks Online being used for a nonprofit organization.