Nonprofit Accounting Software

Get the best nonprofit accounting software for your organization. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Aplos Fund Accounting Screenshot
Aplos Fund Accounting
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(1)
Aplos means “simple” in Greek, and that’s exactly what this software is designed to be. With this fund accounting product you will be able to: Access your information from anywhere there is Internet access; Set up your organization’s information and…
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Starting Price
$59/month
Client OS
Web
Deployment
Cloud Hosted
Sage Intacct Screenshot
Sage Intacct
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(46)
Sage Intacct is a web-based, SaaS accounting and financial management software system designed for use by small and mid-size organizations. Sage Intacct was built by finance professionals, for finance professionals, providing powerful automation of…
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Client OS
Web
Deployment
Cloud Hosted
Financial Edge NXT Screenshot
Financial Edge NXT
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(14)
Blackbaud Financial Edge NXT is a total cloud accounting solution designed to meet the unique needs of nonprofits and government entities. Built on Blackbaud’s expertise and experience of over three decades, Blackbaud Financial Edge NXT delivers all the…
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   $     $     $     $     $   
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Client OS
Web
Deployment
Cloud Hosted
AccuFund Accounting Suite Screenshot
AccuFund Accounting Suite
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(6)
Accounting software for non-profits, municipalities and other government agencies is the specialty of AccuFund. The AccuFund Accounting Suite is powerful, flexible and affordable financial reporting and accounting software designed specifically for…
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Starting Price
$2,995 (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
QuickBooks Online Screenshot
QuickBooks Online
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(29)
QuickBooks Online is the most flexible accounting software solutions to link multiple users and locations to their business finances-anytime, anywhere. It has the accounting functionality of QuickBooks desktop software, but instead of installing it on a…
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   $     $     $     $     $   
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Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
Abila MIP Fund Accounting Screenshot
Abila MIP Fund Accounting
★★★★★
★★★★★
(7)
Abila MIP Fund Accounting is a configurable fund accounting solution that allows you to report and track information that is most important to you, your board and your supporters. To help you deliver on your mission, our solutions can change and grow with…
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   $     $     $     $     $   
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Client OS
Windows
Deployment
Cloud or On-Premises
Xero Screenshot
Xero
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★★★★★
(3)
Xero is an online accounting solution for small businesses that is known for its ease of use. See your cashflow in real-time with online billing, banking and accounting. Just login anytime, anywhere. Free trial, pay nothing until you’re ready; No setup…
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Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
FastFund Screenshot
FastFund
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(20)
FastFund Nonprofit Software is a fully integrated fund accounting system designed by Certified Public Accountants. Affordable modules include General Ledger, Accounts Payable, Accounts Receivable, Cost Allocations, Payroll and Fund Raising. Handles the…
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   $     $     $     $     $   
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Starting Price
$85/month/user
Client OS
Web
Deployment
Cloud or On-Premises
ZipBooks Screenshot
ZipBooks is a simple accounting software that is completely free to use. The solution lets you send professional invoices, get paid via credit cards or Paypal, handled automated billing, manage bookkeeping with bank reconciliation, create reports, and…
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   $     $     $     $     $   
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Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
Nonprofit Treasurer Screenshot
Nonprofit Treasurer is a free online accounting system for small charities and nonprofit organizations. This software has a simple design to make it easy for volunteer treasurers to manage financials. Nonprofit Treasurer handles bookkeeping, budgeting…
Client OS
Web
Deployment
Cloud Hosted
Wave Screenshot
Wave
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★★★★★
(5)
Wave is a free accounting software created with small businesses in mind. The software lets you track income and expenses, organize your financials with bank reconciliation and receipt scanning, and create professional looking invoices—all for free! Video…
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Client OS
Web, iOS, Android
Deployment
Cloud Hosted
DENALI FUND+Accounting Screenshot
DENALI FUND+Accounting
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★★★★★
(2)
A modulated nonprofit accounting software solution for small to large organizations, and CPAs who support these organizations. The nonprofit accounting solutions are used by The American Red Cross, Boys & Girls Club, Girl Scouts, United Way, YMCA and many…
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Starting Price
$1,999/user (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
Zoho Books Screenshot
Zoho Books
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(4)
Zoho Books is an online accounting software that lets you manage your financials and banking, automate your sales and purchasing workflows, and even track time and create reports. Zoho Books includes accounting capabilities such as accrual accounting…
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Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
NonProfit+ Screenshot
NonProfit+ (NonProfit Plus) is business management software engineered with nonprofits in mind. Delivered on the powerful Acumatica platform, NonProfit+ brings a new level of functionality that empowers organizations to efficiently manage their finances…
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   $     $     $     $     $   
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Starting Price
$585/month
Client OS
Web
Deployment
Cloud Hosted
Fund E-Z Fund Accounting Screenshot
Fund EZ Fund Accounting is a simple, affordable nonprofit accounting software solution. The fund accounting capabilities do everything that standard bookkeeping software can’t do for you. FUND E-Z fund accounting is properly designed and well organized…
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   $     $     $     $     $   
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Starting Price
$1,995 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Serenic Navigator for NPO Screenshot
Serenic Navigator for NPO
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(4)
Serenic Navigator for NPO is a comprehensive cloud ERP solution designed for non-profit organizations. As a Gold Microsoft Alliance partner for Enterprise Resource Planning, Serenic Software can help you effectively manage the financial affairs of your…
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Starting Price
$16,000 (perpetual license)
Client OS
Web, Windows
Deployment
Cloud or On-Premises
CenterPoint Fund Accounting for Nonprofits Screenshot
CenterPoint Fund Accounting for Nonprofits
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★★★★★
(1)
Fund accounting for nonprofits with a price tag that won’t break your budget. CenterPoint Fund Accounting Software for Nonprofits is a versatile and affordable fund accounting and payroll software system that gives you the tools you need to take total…
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Client OS
Web, Windows
Deployment
Cloud Hosted
Tangicloud Screenshot
Your organization is used to making miracles happen. You work long hours and serve multiple constituencies with heroic efforts to be transparent and impactful. Don’t you deserve an accounting software package designed to give you better support? There are…
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   $     $     $     $     $   
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Starting Price
$199/month/user
Client OS
Web
Deployment
Cloud Hosted
Xledger Screenshot
Xledger
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(3)
Xledger is a finance, project and Business Information system that gives customers tighter control of their business. This ERP software provides basic accounting, OCR data entry, and mobile access to your company finances. A fully integrated system…
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   $     $     $     $     $   
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Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Banyon Fund Accounting Screenshot
Banyon Fund Accounting
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(2)
Banyon Fund Accounting will help your organization become more efficient by enhancing your budget tracking & reporting capabilities. The full featured base package includes: Payables, Receipts, General Ledger, Check Writing & Reconciliation, Budgets…
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   $     $     $     $     $   
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Starting Price
$2,500 (perpetual license)
Client OS
Web, Windows
Deployment
On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free nonprofit accounting software recommendations that meet your exact requirements.

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Nonprofit Accounting Software Buyer’s Guide

What Is Nonprofit Accounting Software?

Nonprofit accounting software is a type of nonprofit software that handles the specific financial transaction needs found within the nonprofit industry. As opposed to a general-purpose accounting solution, nonprofit accounting software helps nonprofit organizations (NPOs) manage fund sources and further their organization’s mission by properly using available funds.

For NPOs, most operating expenses are entirely made up from funds, grants, and donations. A tailor-made solution to account for funds received and allocation within those funds as well as grants and donations.

NPOs are responsible for keeping detailed records of their donations, funding sources, and earnings. Without meticulous recordkeeping, NPOs can be subject to audits, fines or other legal consequences. Nonprofit accounting features enables NPOs to fully manage their sources of funding, ensuring every dollar and donor is accounted for and that their accounts are accurate through proper bank reconciliation. This includes the management of online donations or foreign sources, which must be reported along with an NPO’s main funding.

Aplos Chart of Accounts Nonprofit Accounting Software
View a chart of accounts in Aplos.

Features of Nonprofit Accounting Software

Nonprofit accounting software options allow nonprofits to accurately manage the complex accounting needs for organizations of any size. Rather than depending on a general-purpose accounting solution, organizations prefer using nonprofit accounting software for industry-specific functions, primarily fund accounting and the collection of donations.

Here’s a breakdown of the ways these functions meet the needs of an NPO:

  • Fund Accounting: A self-balancing set of accounts allowing the reservation of cash and non-cash assets for specific purposes or activities. Includes fund class designations, hierarchical fund management, and encumbrance management.
  • Invoicing: Helps customers pay your organization for goods and services you’ve rendered them. Includes automatic payment reminders, credit card payment processing, and notifications.
  • Reporting: Create earning and expense reports to fully account for an organization’s funding, complete with detailed filtering options using transaction codes. Financial statements and reports can be exported in different formats, including CSVs, Microsoft Excel files, and PDFs, for use across departments.
  • Donation management: Track donations and pledges from donors and fundraising campaigns. Measure and anticipate inbound donations, process recurring donations with ACH or credit card payments, corporate donations, matched gifts, individual giving and any other source of contributions.
  • Grant management: Track an application’s status. When grants are awarded, funds can automatically be distributed to designated departments.
Sage Intacct Report Center Nonprofit Accounting Softwaer
Sage Intacct can create numerous reports.

Benefits of Nonprofit Accounting Software

Some of the primary benefits offered by a nonprofit accounting software include:

Be Better Prepared For Tax Preparation

Nonprofit accounting solutions will need to help streamline your tax preparation and filing process. You’ll want to ensure your business is staying compliant and up to date with the latest IRS tax regulations. This includes IRS Form 990 which is required by federal tax-exempt organizations.

Araize FastFund Nonprofit accounting software
Araize FastFund lets you easily organize vendor invoices.

Set Up Recurring Giving From Donors

As individuals begin to see supporting an NPO as an investment, the more these individuals will open up to recurring giving options. Donor-advised funds (DAF) let the donor receive an immediate tax deduction and even get involved in recommending grants to the organization of your choice. These type of funds grew by 18% from 2014 to 2016.

Abila MIP Fund Accounting Software
View your yearly trends of grants and fund received in Abila MIP Fund Accounting.

Our recent fund accounting buyer trends report found the reasons NPOs buy nonprofit accounting software and their most desired features. By analyzing over 500 notes from discussions with NPOs of all sizes, we identified key purchasing trends to help NPOs make the best purchasing decision:

  • 37 percent of surveyed NPOs are replacing aging or dating systems–a statistic eight points higher than for general accounting software and 16 points higher than any other software category. For many NPOs, tight budgets and a “make do with what you have” mentality keeps organizations using software solutions and equipment that are well past their prime. Some NPOs continue to rely on applications that are nearly 30 years old.
  • 21 percent of buyers are seeking better features, including mobile and online fundraising capabilities. Modern nonprofit accounting software can help build custom fundraising campaigns that can account for all online giving and manage digital and mobile donations, which can’t be easily integrated with many legacy systems.
  • 23 percent of NPOs would like to move to a cloud-based software solution. Cloud software enables organizations to keep all of their online and accessible through any web browser while reducing costs. Because cloud solutions are offered on a subscription basis, the software allows for lower upfront pricing and a predictable ongoing cost structure that enables better long-term budgeting.

Use A Software Developed For Your Industry

Though general-purpose accounting software is often less expensive than industry-specific solutions, NPOs must work harder to make general solutions fit their unique needs. This results in organizations trying to make square pegs fit in round holes, relying on patchworks of solutions and following online tutorials to make general-purpose software work for the NPO.

Blackbaud Financial Edge NXT Nonprofit Accounting Software
Manage your project financials in Blackbaud Financial Edge NXT.

Take Advantage Of Easy-to-Use Systems

Unless you’re a power user or an accountant, accounting software can be difficult to use. Most end-users lack accounting experience. This is the most apparent at smaller volunteer-run nonprofits that “do the books.” Cloud-based nonprofit accounting software solutions are far more user-friendly than their previous counterparts, enabling users to tap into easy-to-use web-based interfaces to carry out their accounting work.

AccuFund Requisitions
Set up purchase requisitions in AccuFund.

What Does Your Organization Need?

Depending on the size of your organization, you’ll have a varying level of functionality needs:

Small Nonprofit Organizations

Start-ups and other small nonprofit organizations will want to ensure their basic needs are met while keeping costs down. This includes basic income and expense tracking in a general ledger, managing your money via bank reconciliation, and having proper reporting to stay compliant with the IRS.

Industry-specific solutions (software developed with nonprofits in mind) can start around $75/month. Businesses wanting to stay below that total may need to consider a more generic software such as Xero or Sage 50c.

Mid-sized Nonprofit Organizations

If you receive any funds or grants and need to ensure expenditures can be allocated to them appropriately, you’ll want to ensure your software has fund accounting functionality. Your organization may also be growing in size and adding on paid staff members (rather than being fully volunteer ran), meaning payroll is a feature you can no longer ignore.

Both fund accounting and payroll are pieces of functionality that can be bought as stand-alone or add-on software features to exiting accounting packages. Looking for a fully integrated (all-in-one) option will be the better long-term option to avoid integration issues and paying multiple software vendors a month.

Large NPOs

Larger organizations will look for enterprise level software with advanced accounting features with large donor management databases. This level of organization will want to ensure board members have full clarity of the organizations finances through proper cash management and reporting. Forecasts will be far more important to predict the health of your organization into the following year.

Larger organizations will put a heavy focus in fundraising campaigns and want to ensure their donors are being nurtured and taken care for to ensure continued support.

Is QuickBooks a Nonprofit Accounting Software?

QuickBooks Online can be used by a nonprofit organization, but you’ll want to make sure your staff can put up with the “for-profit language” of the program. As pictured below, the dashboard has mentions of profit and loss, sales, and other terms not commonly used in nonprofit environments.

Intuit previously offered an industry-specific version of QuickBooks built exclusively for nonprofits. However, as software solutions have migrated into the cloud, Quickbooks no longer offers a specific standalone piece of nonprofit accounting software. Current versions of Quickbooks must instead be customized to enable nonprofit-specific functionality. For organizations, this requires savvy Quickbooks experts who are capable of customizing the software to meet their organization’s particular need. Many NPOs instead look to adopt new nonprofit accounting software solutions that work out of the box.

For organizations set on sticking with what they know, Intuit has been recommending QuickBooks Online as the solution to have for nonprofits. The solution has one of the lowest cost of entry points starting at $15/month.

QuickBooks Online Nonprofit Accounting Software Dashboard
This is an example of a dashboard within QuickBooks Online being used for a nonprofit organization.
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