AccuFund Accounting Suite

8 Reviews 4.5/5

A financial management software designed by AccuFund for nonprofit organizations and local government entities.

Product Overview

AccuFund Accounting software is designed primarily for non-profit and government entities, focusing on fund accounting and financial management. It offers user-friendly dashboards, custom reporting capabilities, and highly rated customer service. Additionally, it includes a Grants Management module that facilitates the tracking of requisitions through multiple approval stages.


  • Intuitive for new users
  • Low hardware and training costs
  • Straightforward payroll module


  • Exact pricing details unavailable without a consultation
  • Limited export functionality

Target Market

Nonprofit organizations and government entities looking for a comprehensive fund accounting solution.

About AccuFund Accounting Suite

Video Overview

AccuFund for Non-Profits

AccuFund for Non-profits is a fund accounting suite designed specifically for non-profit organizations and is scalable to meet the needs of most accounting departments. AccuFund provides the simplicity of off-the shelf Windows products with the functionality required to effectively manage the complex FASB reporting requirements of these organizations. The AccuFund Accounting Suite includes a core system and a number of modules that may be added to customize the installation for a specific agency.

The AccuFund for Non-profits Core system includes:

  • General Ledger
  • Financial Reporting
  • Budgeting Reporting
  • Accounts Payable
  • Cash Receipts
  • Bank Reconciliation
  • Forms and Reports Generator
  • User Security System

AccuFund for Government

AccuFund for Government is an accounting suite designed specifically for government entities including municipalities, counties and special districts. AccuFund provides the simplicity of off-the shelf Windows products with the functionality required to effectively manage the complex GASB reporting requirements of these organizations.

AccuFund for Government Core system includes:

  • General Ledger
  • Financial Reporting
  • Budget Reporting
  • Accounts Payable
  • Cash Receipts
  • Bank Reconciliation
  • Forms and Reports Designer
  • User Security System

For municipalities, counties and special districts, AccuFund offers the following modules:

  • Court Fines Management
  • Business Licenses
  • Real and Personal Property Tax Billing
  • Fees, Taxes and Licenses
  • Utility Billing
  • Building Permits and Inspections

Add any of the following modules to complete the system:

  • Accounts Receivable with Inventory and Responsible Party Billing
  • Budget Development
  • Payroll and Labor Distribution
  • Employee Time Entry
  • Grants Management
  • Human Resources
  • Fixed Assets
  • Allocation Management
  • Purchasing with Inventory
  • Online Requisitions (requires Purchasing)
  • Loan Management


  • Accounts Payable
  • Accounts Receivable
  • Business Licenses
  • Cash Receipts
  • Custodial Checking
  • Endowment Management Suite
  • Brokerage Import
  • Distribution Import
  • Endowment Server
  • Fees, Taxes and Licenses
  • Purchasing/Inventory
  • Real and Personal Property Tax Billing
  • Reports/Forms Designer
  • User Security System

Allocations Module

  • Supports allocations based on approved rates for indirect and fringe benefits
  • For endowment management purposes, it may use a unitized basis similar to mutual funds
  • Allocations may be designed to be run multiple times during the month
  • Allocations supports both actual and budget distributions, and may be tracked in a separate journal for reporting purposes
  • Average daily balance calculations are available

Bank Reconciliation

  • Prior reconciliations can be kept indefinitely for review and reporting.
  • Any fees or interest earned can be recorded at the time of reconciliation.
  • You can mark a numerical range of checks to simplify the reconciliation of a large group of checks.
  • Mark checks and deposits individually to visually see where you are in conjunction to the bank statement.

Budget Development

  • Unlimited number of budget cycles during the budget process.
  • Budget at any organizational level
  • Users can view historical data and prior versions
  • Subtotaling for account groups
  • Budget may be distributed to periods using previous history, user defined tables or manually
  • Note fields on every account for detail explanations
  • Allows development of multiple budgets simultaneously, such as annual, grant and capital budget cycles

Court Fines Management

  • Violation types are user-definable and an unlimited number of violation types may be entered in the system.
  • Bail bonds can also be posted and tracked. * All officials involved with the citation can be identified, such as the police officer, judge, defense attorney and prosecutor.
  • Citations can be assigned one of four statuses: issued, bound over, adjudicated and dismissed.
  • Citation history is kept up-to-date and reflects any changes.
  • Images of the citations can be created via scanning and stored in the system.
  • Citations include a notes section and date every note entered.

Contact Management

  • Assign projects to staff members with priorities and due dates.
  • Track the amount of time required to finish the various assigned tasks.
  • Real time update of activities performed.
  • Dynamically displays the funds, donors and associated telephone numbers for activities being recorded.
  • Create your own project, task and activity reports.
  • Quickly review where you are.

Endowment Distributions

  • Design your own distribution instruments, collect the information you want.
  • Unlimited notes and other information can be recorded with each distribution.
  • Unlimited number of donors can be attached to the distribution.
  • Define posting rules to be used when recording information into your accounting system. Use this feature to hide the accounting complexities so non-accountants can be responsible for data entry.
  • Automatically integrates into your accounting system for check processing and recording of the associated general ledger entries.

Endowment Receipts

  • Design your own receipt instruments so you can collect the information you want.
  • Unlimited notes and other information can be recorded with each receipt.
  • Define posting rules to be used when recording information into your accounting system. Use this feature to hide the accounting complexities so non-accountants can be responsible for data entry.
  • Automatically integrates into your accounting system for posting to General Ledger.

Financial Reporting

  • Define custom headings, columns and rows.
  • Include graphical elements, images, lines, etc. in produced report.
  • Include year-to-date, period-to-date or any other desired information.
  • Produced reports can be saved into a spreadsheet for further analysis.
  • Column results can be color-coded. For example: Credit balances could be shown in red, debit balances in green.

Fixed Assets

  • Run trial depreciation schedules prior to General Ledger posting.
  • Each asset can have multiple components useful in government infrastructure reporting and non-profit leasehold and complex equipment tracking.
  • Fixed Assets is directly linked with Accounts Payable reducing multiple entry issues.
  • As a tightly integrated module, it posts directly to the General Ledger for acquisition, depreciation and disposition entries
  • Define unlimited fields for special tracking needs
  • Add date stamped and categorized notes for maintenance and other purposes.

General Ledger

  • Create any account structure that matches your requirements.
  • Classify your accounts so that you can easily produce your FASB, GASB, and other financial statements.
  • Manage all multi-fund, multi-fiscal period activity.
  • Automate your year-end processes.
  • Track all budget, actual, encumbrance and memo journal entries.
  • Keep an unlimited number of years of information on-line. You can also enter transactions to any year and date you wish.

Grants Management

  • Grant Status - approval status, awarding agency, begining, ending and extension dates
  • Grant Budget - last revision date, amount, indirect and fringe rate and a history of all changes
  • Grant Reporting - history of all submissions - required date and when actually sent, plus the ability to attach an image of the report for reference
  • Grant Tasks - Define each required task, staff assigned and status
  • Financial Query - Get inception-to-date financial data summarized to match the grant reporting categories with the _Quick Reports_function and export to MS Excel

Human Resources

  • Each HR item includes user definable fields to specify the required information
  • Each item can be defined to maintain a history of changes including the field changed and value, user, date and time of each change
  • Items can be defined to track multiple instances such as multiple degrees or dates of re-certification
  • All items available for use in the Payroll module
  • HR Items are organized into categories to make it easier to find specific items
  • Reporting is available for the module through the AccuFund Report/Forms Designer toallow custom reporting
  • In the AccuFund Profesional Edition, user security is available down to the item level

Loan Tracking Software

  • User-definable loan types
  • 360 day vs. 365 day interest
  • Fixed payment and fixed principal loans
  • Additional disbursements after loan start
  • Automatically calculates last payment balloons
  • Allows loan and interest holidays
  • Unlimited user definable additional fees for guarantees, late fees, escrow, tenant fees and more.
  • Prints coupon books, monthly invoices and statements

Payroll and Labor Distribution

  • WYSIWYG payroll entry - the payroll staff sees the whole check and all taxes and deductions on the same screen immediately as the time entry is being done; no guessing about what will happen when the checks are printed.
  • Distribute time to an unlimited number of projects, departments or cost centers.
  • Employer expenses can be set to follow the labor out to the departments or projects where the employees worked.
  • Calculate an unlimited number of accruals for sick, vacation, personal. Each may be based on the calendar year, fiscal year or employee anniversary date and may be printed on the check stub.
  • With the optional Emplyee Time entry module, allow employees to enter their time and supervisors to approve it on line.
  • Unlimited number of deductions, each of which may be pre or post tax.
  • Direct deposit to multiple banks and allow a remainder to be paid by check.

Requisition Management

  • Multiple approval levels
  • Users may originate in multiple approval trees
  • Approvers may have approvals in multiple trees
  • On approval or decline, comments may be added to Requisition
  • History maintained of all actions
  • Requisitions approved at top level may automatically create Purchase Orders or be left in Ready to Order folder
  • Multiple requisitions may be combined in Purchasing

Utility Billing

  • Define late and other fees to be automatically calculated and generated.
  • Define your own statements. Forms can contain logos and other graphical elements.
  • Real time update of all payments and adjustments.
  • Create your own activity and receipt reports.
  • Quickly review the status of any customer and associated loan balances.
  • Automatic interface into your accounting system.
Starting Price
$2,995 (perpetual license)
Price Range Learn More
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Product Overview

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User Reviews of AccuFund Accounting Suite

Submitted on May 30th, 2023 by Anonymous

The primary reason we began looking into software is to find a solution where we could scan and attach invoices. Not having this in our previous software was creating disorganization and was time consuming. Accufund allowed us to scan and search our stored invoices, but beyond that provided a consolidated database where we could do payroll, utility billing, and accounting. They also were the most affordable while bringing the most value.

Submitted on February 16th, 2023 by Shauna Weems

Honestly it wasn’t my favorite software. My favorite software was Acumatica but the recurring years price tag was way too high. AccuFund was the best server-based software that fit within our budgetary parameters. Our executive team really didn’t want a cloud solution. Could I push it and sell it? Yeah, probably. But trying to push and sell a cloud solution that also costs an extra $15k/year going forward - that’s a hard sell.

We had a list of stuff we evaluated; basically reporting capabilities, throwdown capabilities, and the look and feel - how user-friendly it was. I would say the person from Accufund we spoke to knows what she’s doing and she could answer most questions pretty easily. Some of the other sales reps for other programs didn’t know their product well enough. They just weren’t good at presenting their solutions.

AccuFund was very well presented. The rep was well prepared and professional.

Submitted on September 15th, 2017 by Joe

Very flexible and complete encumbrance accounting tool that should meet any government agency or department’s accounting requirements and fit into most every existing process.

The Good…

The product was able to allow a client to replace their extensive library of “custom” Excel spreadsheets into a sophisticated application with more controls and budgeting capability.
The product implementation and support was outstanding…

The Bad…

Havn’t discovered anything as of date.

Submitted on September 12th, 2017 by Karen

The processing of cash receipts and accounts payable automatically feeds into the general ledger. This makes reconciling accounts very easy. It is easy to upload information into these components.

The Good…

Drill down capabilities on reports.

The Bad…

subsytems, like cash receipts and accounts payable do not allow adjustments. Adjustments need to be done through a journal entry. This makes tracking difficult. For example you cannot change the account an invoice has been posted to, in accounts payable. So the next time you look at that invoice you will not know that the account was changed via a journal entry.

Submitted on December 16th, 2013 by Anonymous
The Good…

reporting, user friendly

The Bad…

not able to change descriptions after paying the vendor bill

Submitted on December 11th, 2013 by Anonymous

we are currently using the software to help us with the representative payee needs and for that it works perfectly. it does everything that we needed it to.

The Good…

multiple banks are very important to us and this software makes that process very easy. also important to us is safety and security unlike quicken and quickbooks I can not delete a record without a record this vastly helps with ensuring that your records are safe

The Bad…

the reports leave something to be desired

Submitted on December 10th, 2013 by Anonymous

The reporting capabilities are great, but require a fairly substantial amount of training to use to full potential. The grant tracking is exceptional as long as the proper amount of time is invested upfront getting the Chart of Accounts setup properly. It took a significant amount of time to setup/convert and learn the system, but should pay off in the long run.

The Good…

Reporting capabilities

The Bad…

It was a difficult transition from the outdated manufacturing software we were using to this fund accounting software.

Submitted on December 10th, 2013 by Heather

AccuFund is very flexible. We are an unusual non-profit organization, and we had a very complex chart of accounts. AccuFund has been able to handle that, and we’ve been able to modify almost everything to help streamline things on our end. I strongly recommend that you consider it in your list of options and have someone provide a demo and discuss with you how AF might be able to make life easier for your accounting staff.

The Good…

The payroll has been such an improvement over our last software. I’ve appreciated that it is very flexible and reasonably intuitive. The A/P allows for bills to be paid by ACH, which was also an upgrade for us. And, like I mentioned, the chart of accounts allowed for great flexibility, which we really needed.

The Bad…

The biggest disappointment with AF is the document storage. Yes, a picture or PDF can be stored in the system, but the viewing of that item is rather painful - zooming, sliding around, etc. Not pretty. I am really hoping they’ll upgrade that in the future because we’ve decided to forgo using it at this point because it was such a pain to use. The only other areas of disappointment were things that ended up being a little less straight-forward/streamlined for us than we would’ve liked, such as donor management (we didn’t purchase the A/R module or the donor mgmt module, so that’s probably our own fault…) and some bugs in payroll.