Quadient Accounts Payable Automation by Beanworks
5 Reviews 4.5/5 ★ ★ ★ ★ ★An accounts payable automation platform designed by Beanworks Solutions.
Quadient Accounts Payable Automation empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Quadient Accounts Payable Automation is a centralized platform providing 360° visibility and control for AP.
Beanworks helps AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile device. THe software reduces customers’ data-entry workload on average by up to 83%.
Quadient AP Automation is one of the only multi-tenant AP Automation solutions designed for the mid-market. The robustness and configurability of accounting workflow is one of Quadient AP Automation’s most celebrated attributes and specifically called out by customers when reviewing the product online. One of the most cost-effective solutions available, Quadient AP Automation offers the same functionality as many of the enterprise level software solutions yet costs significantly less. Plus, onboarding is a short process which also differentiates Quadient AP Automation from competitors. Going from signed contract to live and fully using the system can take as little as 1 business day.
Quadient Accounts Payable Automation integrates with popular accounting software such as QuickBooks Online, QuickBooks Desktop, Sage Intacct, Sage 50, 100, 300, & 500, NetSuite, Microsoft Dynamics GP, Xero, Rent Manager, Jonas Club, Clubessential, and more.
Benefits of Quadient AP Automation:
- Automatic data entry: Email or upload invoices into Beanworks to be automatically entered with the power of AI.
- Approve from anywhere: Easy approvals no matter where you are from your computer, tablet, or smartphone.
- Simple ePayments: Pay vendors electronically by virtual credit card, ACH (US), or EFT (Canada).
- Secure storage: Beanworks provides 7 years of secure cloud storage of your purchase order, invoice, expense, and payment data.
With Quadient AP Automation, your finance team can:
- Automate approval routing for POs, invoices, payments, and expenses
- Match your purchase orders to invoices and receiving
- Approve and release vendor payments from anywhere
- Quickly find any AP document and have visibility into all workflows
- Centralize your AP for multiple locations or legal entities
Video Overview
Features
- Manage PO’s, invoices, payments & expenses in one central system
- Reduce the cost of invoice processing by 86%
- Fast ERP implementation, integrate in less than an hour
- Entire onboarding process takes between 4 -6 hours, including implementation, workflow setup, and team training
- Eliminate 83% of data entry with AI-powered header and line-item data capture
- Streamline your team’s invoice approval management and start processing invoices 9x faster
- GL smart coding feature codes invoices with one click; Quadient AP Automation enters your invoice header data with 99% accuracy
- Centralize AP online for multiple locations & legal entities
- Unlimited seats on all plans
- Highly scalable
- Indexes documents for search
Pricing Details
Quadient Accounts Payable Automation by Beanworks is priced per:
- Module
- Invoice tier
- Number of entities
- Level of support
- Payment transactions
For a minimum of $288 per month.
Product Overview
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User Reviews of Quadient Accounts Payable Automation by Beanworks
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In theory, Beanworks is good and when it is working it is great. Any technical issues (which are frequent) require a very painful and slow process to resolve. Beanworks main customer service portal is through their chat function which typically takes 24 hours to get a response. Without fail the first response is typically referring to a help article. It is extremely frustrating and not acceptable when trying to pay vendors in a timely manner
Not having to print and send checks
Customer service is painfully slow and almost always their “fix” causes other issues
BeanworksAP was able to handle our complicated approval process. Our invoice approvers can approve invoices online from any location.
It only took one hour to get QuickBooks integrated with BeanworksAP.
Without an accounting software background, you can search what POs have been approved and what is being drawn down on the purchase orders.
Our big pain points in regards to accounts payable was just trying to get invoices approved in a timely manner and trying to track where they were.
We’ve been a customer of Beanworks for 5 years now. The biggest benefit is the trackability of invoices. The fact that we can put pressure on managers and approvers because we can see who has invoices and how long they have been sitting on them, so we keep pressure on them as accounting managers.
We can look up invoices fairly quickly. We can check date stamps of invoices and it’s a great audit trail.
We’ve grown a lot, and I think without Beanworks we’d have to grow our accounting team but Beanworks has let us manage.
