Jeeves Software

Everything You Need Is There

Jeeves Enterprise gives you all the functions that your business needs like financial management, production control, service and maintenance, marketing, sales and purchasing. Headquarters may use a number of different systems, but they are all easily integrated with Jeeves Enterprise even if provided by another supplier.

Design Basic: Make It Your Own

One of the Basic Ideas With Jeeves Enterprise Is That the System Shouldn’t Steer Your Work Process, but Rather Enable You to Make Your Own Changes. but the Reasoning Contains a Built-in Paradox Because Changes, in the Mind of the Hardened IT Director Usually Entail Higher Costs.

The paradox is resolved in the ease-of-change by the user to look and feel the way they would like to work, by the group for role based changes, and by Corporate IT for company wide changes. Change in Jeeves is not a bad word because changes are so simple and straight-forward that anybody used to working with a computer can cause change. The basic idea is to make Jeeves your own solution that fits giving you the information how you want to see it, where you want to see it, whenever you want to see it, at the touch of a button. Yes Sir, it really is that easy.

Things that are quite difficult in other systems are simple in Jeeves Alfa Laval, Jacqueline Njord, responsible for Production & Distribution systems Alfa Laval is a leading global supplier of custom designed products and technical process solutions. Alfa Laval has used Jeeves Enterprise since 1995 to handle the production of heat exchangers.

We believe that the business should steer the IT solution. Not the other way around. This view is shared by Jeeves who proved it to us by providing us with the means to work exactly as we like, says Jacqueline Njord, responsible for Production & Distribution systems at Alfa Laval.

We have many factories around the world and require a system that’s easy to install, integrate and extend. Today, we have inter-connected over 20 Jeeves Enterprise systems and around 1000 users with various responsibilities in the organization. Together with Jeeves we have designed a system that fits our needs at a competitive price.

Industries Jeeves Enterprise is one of the most robust solutions on the market today. Jeeves supports customers in industry sectors such as process manufacturing, discrete manufacturing, distribution, service, and projects. Manufacturing methods supported in Jeeves includes XTO (Make-to-Order, Configure-to-Order, Engineer-to-Order, Assemble-to-Order), Make-to-Stock and Continuous.

Pharmaceutical, Nutraceuticals, Life Sciences, Cosmetics, Medical Devices, Food Processors and Distributors, Chemical, Plastics, Meat Production, Metals, Textile, Building Supplies, Pulp/Paper, Grocery, Engineering, Glass, Maintenance, Telecom, Machining, Equipment, Electronics, Furniture, Automotive, Construction, Tools, Appliances, Transportation, Consulting, Public Services, Retail, Printing, Heating Services, Finance, Whole Trading and Distribution

Specific Capabilities

• Implementation Accelerator Portal with Project Implementation Plan, Documents, Exercises, Training Guides already prepared and accessible by the entire project team (per access control) for implementation success
• Multiple Companies, Warehouses, Factories, Languages, and Currencies
• Formula/Recipe Management with Lot Characteristic Pull Specifications
• Full Lot Traceability Forward/Backward
• Regulated Industry (Pharma/Food) Compliance w/ Access Control, Audit Trail Management, Signatures
• Trade Management (Bill-Backs, Charge-Backs, Deductions, Off-Invoice, Rebates, Promotions, Auto-Charges)
• Quality Assurance Test Specifications attached at Receiving, Routings, with signature approvals
• Transportation Management with Matrix Costing
• Full Featured Product Configurator
• Sales Forecasting providing many algorithms
• Graphical Planning and Resource Scheduling; role based for Sales, Warehouse, Manufacturing, Stocking, and Suppliers with Drag/Drop to release orders to Working Schedule
• Make it your own, extensive user interface features such as Tab Creation, Drag/Drop Fields, Button Creation for drill down or analysis with chart/graphs, online HTML help, multiple-field-search, context link buttons
• ýMake it your owný by customize the application easily with Macro language
• Upgrade Protection is built into the product for all enhancements and customizations for low-cost upgrades
• Community Collaboration via VOIP, speak directly via your computer to anyone anywhere or have a conference call with a group of people; create a chat session, transfer files such as reports/graphs directly from person to person.
• Outlook Integration - get emails, tasks, etc direct from Jeeves
• Project Management module enables new product development
• User Access Administration and Security is role-based and provides field-level security

Jeeves Enterprise Constitutes the Building Blocks Required by the Modern Company to Let All Information That Effects Cost Efficiency, Profitability and Relationships Flow in the Most Favorable Way for All Stakeholders.

Accounts Payable

The Jeeves Accounts Payable module is designed for companies who need to integrate with Purchasing and Fixed Assets Ledger. You can see which purchase orders belong to a certain invoice and manage suppliers in different ways, thus reducing the manual administration of invoices.

Here Are a Few Features Offered:

Companies - Contains general information about customers and suppliers eliminating double registration and double maintenance of company information.

Suppliers - Track all types of suppliers including domestic and international meaning there is one register for all suppliers.

Supplier Categorization - Group and classify suppliers for easy searching as well as grouping according to their follow-up and posting needs.

Purchasing Costs on Invoices - Purchasing costs on supplier invoices can be registered in different ways including FIFO and average cost prices. Costs can be added or replace any possible existing additions.

Integration with GL - Post transaction according to general or supplier-specific posting templates. Possible to change suggested posting or alternatively post manually.

Integration with Fixed Assets Ledger - New inventories can be added as they are posted reducing the risk of differences between Accounting and Fixed Assets Ledger.

Alternative Payment Options - Choose between manual payments or invoice payment service with or without automatic matching. Invoice payment service means a more efficient payment process and reduces the number of manual payments and manual editions.

Accounts Receivable

Designed for companies that need integration with sale and time, project and assignments, Jeeves Accounts Receivable application allows you to mange reminders, penalty interest invoicing, debt collections and payment injuctions. This application will allow you to manage all types of customers including domesting, international and other payment responsible. Also hanldes multiple ship to addresses.

You can analyze customer average payement times, habits and situations regarding demand and interest invoices providing you a better picture when negotiating terms with a customer.

Addtionally:Designed for companies that need integration with sale and time, project and assignments, Jeeves Accounts Receivable application allows you to mange reminders, penalty interest invoicing, debt collections and payment injuctions. This application will allow you to manage all types of customers including domestic, international and other payment responsible. Also handles multiple ship to addresses.

You can analyze customer average payment times, habits and situations regarding demand and interest invoices providing you a better picture when negotiating terms with a customer.

Additionally:

• Perform automatic credit checks based on a customer’s expired invoices. You can create a block or warn the customer so you are not selling to a non credit worthy customers.

• Match customer payments with accounts payable to pay for that customer’s order.

• Customer tailored payment reminder routines. Create the reminder in different languages and change or remove specific customer or invoice from the batch.

• Create and manage a debt collection process.

• Perform automatic credit checks based on a customer’s expired invoices. You can create a block or warn the customer so you are not selling to a non credit worty customers.

• Match customer payments with accounts payable to pay for that customer’s order.

• Customer tailored payment reminder routines. Create the reminder in different languages and change or remove specific customer or invoice from the batch.

• Create and manage a debt collection process.

Attendance

The Jeeves Attendance application is designed for manufacturing companies but can be used by any company that has employees who clock in and out. By utilizing employee ID numbers, barcodes or magnetic cards, your employees can track their hours worked.

Give your employees flexibility to manage their time by allowing them to choose what balances they want to control including flextime, work reduction and holiday. Your staff can view their most recent time clock punches and check actual hours worked. Employees can also switch schedules without having to rely on HR or a manager to make the changes. As the Jeeves system is primarily geared to manufacturing companies, you can manage the jobs with employee clock-in and clock-out, break management and calendars.

Last but not least, this application can transfer the time information to major payroll systems.

Fixed Asset Ledger

Integrated with the General Ledger and Accounts Payable applications is a Fixed Asset application which allows you to control your assets including placement, residual amounts and depreciations. Define the depreciation method and period you need to abide by.

• Calculate and post depreciations monthly, quarterly, bi-annually or annually.
• Create fixed asset or inventory groups and define how depreciation and posting should by done per group.
• Automatic registration of an asset when a supplier invoice is posted. Even register items that need to be tracked but not be depreciated.
• Split, discard, or sell fixed assets as well as make value adjustments.

General Ledger

The General Ledger function of Jeeves is integrated with all components of the business system. Providing you continuous and real time information, Jeeves allows you to obtain a financial picture of the company on demand.

Controls - Restricted accessibility allows you to control who has access to what information; meaning your project managers will not have access to accounts payable functions.

Integrated Modules - Accounts are continuously updated which eliminates all the double work of copying transactions from other modules.

Traceability - Drill down to source transactions.

Eight Account Segments - Possible to follow IFRS standards for segment analysis providing you a higher level of detail in the accounts. This allows you to follow profitability down to the account segment.

Posting Templates - Easy to post, allocate and make periodic postings. Verifies the posting string; postings are always made in the same way for the same transaction type. Periodic postings are made automatically according to pre-defined allocation principles.

Reconciliation - Reconcile accounts against accounts on the screen and against the report simplifying reconciliation.

Opening Balance - Manual registration or automatic generation from previous year’s results with the possibility of running several times. This allows you to make preliminary period balance for the new year before the previous year is completely ready.

Change of Fiscal Year - Copy chart of accounts and post templates when creating the new fiscal year. This allows you to easily set up a new year and begin processing transactions in a timely manner.

Report Generator - Verifies data since it’s possible to build in traceability with drill-down functionality in reports you define.

Import/export - Ability to import and export accounting data in SIE format. Possible to create a new company in the database. Possible to temporarily store and check before transfer to ledger.

Manufacturing

If you are looking for a solution that has fully integrated manufacturing and accounting modules, than look no further. Jeeves Manufacturing handles all forms of make to order and contract manufacturing with shop-floor reporting and net requirements planning.

Here are some of the features you will see in the Manufacturing application:

• Create a customer order-specific manufacturing including make-to-order, assemble-to-order, build-to-order and design-to-order without needing to add a wide variety of items.
• Customer order-specific manufacturing with specific bill of material. Adjust components to customer needs ensuring customer satisfaction and providing you a better price calculation.
• Automatically generate purchasing and manufacturing proposals.
• Resource planning including controlling how an order is set for execution. Allows you to see when raw materials are needed and when the delivery can be promised.
• Detailed product costing down to the lowest level.
• Automatic replacement of expired items.
• Create machine and man time limits providing you a more efficient planning of resources.
• Provides efficient and secure requirements for planning and production.

Purchasing

Along with inventory control, Jeeves Purchasing helps you to maintain appropriate stock levels in your warehouse. The purchasing system allows your users to have access to more information and ultimately providing better service to internal and external customers. This application is easily customizable without the need for complex programming.

This feature rich application includes:

• Correct Supplier, price and discount proposed automatically when purchasing, ultimately lowering costs due to higher volume discounts.
• Manual or automatic orders. Automatic purchasing reduces the risk of errors.
• Customize work flow to your company’s processes.

The purchasing application will ultimately save you time and money by reducing costs.

Shop Floor Control

Managing the production process is vital to ensure your shop has the tools they need to perform their job including the equipment and materials. This application has been designed for manufacturing companies with intensive reporting requirements.

The Shop Floor Control application allows you:

• Update dispatch lists and create an overview and decision support for production and flow groups.
• View drawings and other documents such as instructions.
• Track and assign tools to specific projects as well as locate those tools.
• Manage multiple jobs at a time.
• Personal dispatch list based on where the operator last shut the program down.
• Plant utilization and quality analysis for various product groups.

Supply Chain

Jeeves Inventory allows you to plan, steer, execute and follow up your inventory to keep your costs low. The inventory is easily adjustable to match your company’s processes instead you your company changing to meet the software’s requirements. As a powerful application, your company will now perform at a higher level, especially with integrated sales, purchasing, manufacturing and financials.

Additionally:

• Adaptable Workflows-Set the workflows to your business needs. Don’t adjust your routines, rather adjust the software to match your current processes.
• Role Oriented Inventory Administration-Set user limitations with role based security.
• Automatic Refilling-Integrated with the purchasing application allows you to ensure your are delivering product to your customer in a timely manner.
• Easy Integration with External Applications-Integrate with palm pilots, scanners and printers.
• Multiple Inventories-Create a central warehouse with additional warehouses.
• Balance and Disposable Inventory-Balance and rules for inventory balances by following FIFO, LIFO, with or without batch tracing and as individuals. Disposable inventory will take into consideration planned orders in-transit orders, and orders on hand. Also, manage non stock-kept, for fictitious items or defining costs or services.
• Logistics including internal, incoming, and outgoing.

The supply chain application also can include a Warehouse Management Component allowing you to further manage your inventory by tracking skus, cycle counting, shipment planning, automatic replenishment, and warehouse performance, just to name a few functions.