Visual Ledger

Visual Ledger is a robust, very scalable and perfectly priced ERP software package that addresses the present and future needs of your growing business.

The system incorporates as standard features many unique features that are either not available in other systems or only provided as expensive optional modules.

With Visual Ledger you will have the power of accurate and reliable information at your fingertips to make smart business decisions and enhance your productivity by promoting efficiency.

Visual Ledger is a next generation accounting product that harnesses the power, flexibility and ease of use of the latest technology.

The system’s solid operational backbone and database structure provide flexibility, scalability, interoperability with other systems, multi-site deployment, remote access and reliability.

Basic Features

• Seamlessly adapts to your Company by configuring Options
• Follows your full business cycle, including Purchase, Reception, Warehousing, Sales, Shipping, Billing, Collection, Payments and optionally Manufacturing and Batch and Lot Tracking
• Makes sophisticated Inventory Tracking, Costing and Accounting accessible to users of all levels of computer proficiency, by simple point-and-click operation
• Easy to use and scalable to an unlimited number of users
• Integration with other systems and applications for seamless operations and reporting
• Unlimited number of accounts, sub-accounts and auxiliary ledgers
• Robust networking and database capabilities, including field-level locking for unparalleled multiuser flexibility and overall availability
• Multi-currency, with no limits on the user-defined currencies supported
• User-defined Journal Entry types and Auxiliary Ledger types
• Consolidated customer balances, open by sub-accounts, in multiple Auxiliary Ledgers
• Full suite of accounting, sales, purchasing and Manufacturing documents
• Multi-company and multi-level consolidation into fully functional companies
• Inter Company transfers
• Real-time, on-line accounting operations with full edit end delete capabilities
• ODBC compliant to guarantee compatibility with all Reporting and Data Mining Tools
• Unlimited history length
• Full system security, with user-defined Roles to simplify administration
• Smart phone and tablet interfaces

Accounting

General Ledger

• Unlimited number of accounts
• Hierarchically structured chart of accounts
• Foreign currency accounts with dual balances
• Comptroller defined transaction types
• Post transactions in any order in time without ties to accounting periods

Accounts Receivable/Payable

• Multiple sub-accounts for customers and vendors
• Consolidated customer and vendor balances by sub-accounts
• Foreign currency accounts for customers and vendors
• User-defined auxiliary ledgers and ledger types for multi-department flexibility
• Outstanding debts by pending documents with full ledger capabilities in each pending document

Banks and Bank Reconciliation

• Multiple banks with multiple accounts per bank
• Multiple check books per bank
• Automated reconciliation procedures, with automatic bank downloads

Payroll Accounting

• Employee Accounts, Payroll History and Payroll Check Emission (no payroll tax calculation)

Fixed Assets

• Track fixed assets and post amortization journal entries automatically

Hardware & Software Requirements

Hardware and Software Requirements

Minimum Requirements for Workstations

• Windows PCs.
  • For Workstations where our software will be installed and will run locally.
    • Windows 2000 or later versions, with all applicable Service Packs installed.
    • 1 Gb free disk space.
    • 500Mb RAM
    • Minimum Monitor Screen Resolution Required: 1280 by 800 with the Task Bar locked and using Windows Classic Style for the Desktop. For monitors of bigger resolution the Task Bar can be unlocked and other more modern Desktop Styles can be used.
  • For Workstations that will run our software through Remote Desktop
    • Windows 2000 or later versions, with all applicable Service Packs installed.
    • Minimum Monitor Screen Resolution Required: 1280 by 800 with the Task Bar locked and using Windows Classic Style for the Desktop. For monitors of bigger resolution the Task Bar can be unlocked and other more modern Desktop Styles can be used.
• Macs.
  • Any version of the Mac OS.
  • Requires a Remote Desktop Client software installed in the Workstation.
  • Requires a Windows Application Server Appliance to be present locally or remotely. One Appliance serves all Mac Workstations. If a hosted Windows Server is to be provided by The Customer or by Aboard Software, then the Windows Application Server Appliance is not needed.

Minimum Requirements for Servers

Applicable only when The Customer provides a local or hosted server

• The server must be a hardware server, not a virtual server.
• Windows 2000 Server or later versions, with all applicable Service Packs installed.
• 10Gb minimum free disk space.
• 1Gb RAM
• The customer must provide Aboard Software with secure continuously open and continuously available Remote Desktop access into the server that hosts the databases.
• Remote Client Access Licenses as might be needed by The Customer

Minimum Windows Application Server Appliance Requirements

Applicable only when The Customer provides a Windows Application Server Appliance

• The server must be a hardware server, not a virtual server.
• The appliance server can be the same server that contains the databases, no second server is required if the primary server is a Windows server.
• 10Gb minimum free disk space.
• 1Gb RAM
• If an Application Server is used, the customer must provide Aboard Software with secure continuously open and continuously available Remote Desktop access into the Application Server.
• Remote Client Access Licenses as might be needed by The Customer

Inventory

• Inventory by user-defined Item Classes and Item Lines
• Extra, user-defined Item attributes
• Four bar codes for each item: UPC, Inner Pack, Master Pack and In-House Code or RF ID
• FIFO, LIFO, Average and Standard valuation methods
• Landing costs and landed costs per Item
• Inventory by Batch or Lot, with expiration dates and batch tracking from vendor to customer through multi-level manufacturing processes
• Inventory by Location
• Automatic conversion of Units of Measure, even for different dimensions like weight to volume by using density or specific volume
• Costs in foreign currencies
• Wireless Warehouse management through tablet computers and smart phones
• Item Images that can be displayed on the screen and printed in Quotations
• Automatic commits of merchandise to specific orders and automatic handling of Back Orders with additional manual overrides to reflect urgencies or priorities
• Automatic bar-code fulfillment module
• Automatic Procurement Tracking
• Automatic reconciliation of General Ledger Inventory with Physical Inventory

Manufacturing

• Standard Bills of Materials and Formulas
• Real Production Units Costs based on actual consumption of components and non-inventory cost components like labor, electricity, etc.
• Real time handling of the Inventory of Finished Goods, Raw Materials and Work In Process items
• Optional online connection to Manufacturing and Quality Control Equipment for real time data gathering
• Optimizing Manufacturing Dashboard fully integrated with Sales, Purchases and Inventory
• Optimizing Plant Floor Scheduler
• Automatic inventory, manufacturing and purchasing forecasts
• Efficiency tracking and optimization by analysis of the Standard Manufacturing Formulas or Bills of Materials
• Multi-level Bills of Materials, with unlimited levels
• Component Batch tracking
• Batch participation analysis for recalls and quality control
• Batch identification by customer and vendor
• Inventory by Batch with Expiration Date
• Automatic conversion of Units of Measure, even for different dimensions like weight to volume by using density or specific volume
• Fully integrated with the General Ledger Module

Optional Modules

• Point of Sale
• Integrated Customer Relationship Management (CRM)
• Bar Code Fulfillment
• Customizable Bar Code Label Printing
• Dashboard
• Custom Reporting Tool
• Graphic Cash Flow Plan with automatic calculation of average customer payment delay days
• Manufacturing Shop Floor scheduler
• Online Credit Card Processing
• Shipping Wizard
• Comprehensive B2C Web Store Integrated in Real Time
• Comprehensive B2B Web Store Integrated in Real Time
• Comprehensive B2C and B2B Web Store Integrated in Real Time
• Smart Phone App for the Internal team (for Android, Windows 8 and iPhones)
• Smart Phone App for the customers (for Android, Windows 8 and iPhones)
• Tablet App for the Internal team (for Android, Windows 8 and iPads)
• Tablet App for the customers (for Android, Windows 8 and iPads)

Purchases

• Prepare and track Requisitions, Approved Requisitions, Purchase Orders, Warehouse Receipts and Vendor Invoices
• Full Returns cycle with Vendor RMAs, Vendor Credit Memos and Ship Back Lists
• Automatic conversion of Units of Measure, even for different dimensions like weight to volume by using density or specific volume
• Link vendor invoices to shipment charges and miscellaneous expenses
• Track multiple vendors and item prices
• Automatic remembering of the last purchase price for each Item with each Vendor

Sales

• Prepare and automatically link documents for easy retrieval (Quotation Requests, Quotations, Sales Orders, Invoices, Packing Slips and Pick Lists)
• Quotations with color images of Items being offered
• Unlimited number of customer-specific price lists in local and foreign currencies
• Search same-item/same-customer documents for quick price checks
• Multiple search criteria to locate items (brand, type, model, etc.)
• Pop-up screen for related items
• Automatic conversion of Units of Measure, even for different dimensions like weight to volume by using density or specific volume
• Search screen for equivalent item numbers
• On-the-spot inventory commitment upon Sales Order preparation
• Track back orders automatically
• Fully integrated Electronic Data Interchange (EDI) to interface with major customers
• Automatic procurement by generation and consolidation of Purchase Orders or Manufacturing Work Orders
• Full Returns cycle with RMAs, Credit Memos and Return Receipts