Aplicor 3C®

Aplicor 3C delivers ERP, CRM, and eCommerce capabilities for small and mid-size companies. Aplicor 3C is an all inclusive business management solution with Advanced Functionalities and a dynamic platform that grows at the pace of your business.

Companies that use Aplicor 3C:

• Get a full picture of their company’s performance across all customers, partners, suppliers, and departments.
• Have seamless, and easy access to all relevant business information for Better Decisions.
• Release themselves from costly and wasteful upgrades.
• Remove the complexities and expenses of costly integrations of multiple systems.
• Reduce costs and drive business results via streamlining of processes.
• Enjoy the peace of mind that Aplicor 3C is flexible to grow as the needs of the business change with its growth.

Aplicor delivers 99.99% uptime in a hybrid cloud solution that is easily and affordably scalable as your business hits future growth spurts. Aplicor’s ease of set-up and administration is specifically designed for non-technical users.

General Features

User Interface

• Multi-lingual with hot swappable UI and reporting language.
• Separate reporting languages by customer or vendor.
• User can save forms and reports as favorites for quick access to most common tasks.
• Users can remove and add fields and place them on tabs.
• Users can remove, add and switch columns on lists.

Settings

• 150+ settings for easy configuration of modules.

Drill-Down/drill-Across

• Users can trail information by drilling from one form to another via relations in the data model and using postings transaction numbers.

Security

• Multi-user accounts with login and password
• Role-based compound access to menus, tabs and functions with unlimited roles and roles by user.

Accounts Payable

All transactions are fully integrated with General Ledger. Cross-module balancing is built into the data model.

Business Intelligence

• Gain business insight with the ability to create standard or ad-hoc reports and KPIs, and export the data to Microsoft Office Excel^®.
• Access payables data and create professional-looking reports using Crystal Reports.

Purchase Invoicing

• Post and print vendor invoices and purchase credit memos.
• Reduce manual data entry with vendor transactions, including invoices and payments that are automatically posted to the general ledger.

Recurring Journals

• Streamline processes by using recurring journals for the most common transactions, such as monthly lease payments or Internet access bills.

Multicurrency Support

• Define the currencies for business transactions and determine how those currencies are rounded and posted.
• Calculate exchange rate gains and losses automatically.
• Specify a default currency for each vendor and manage the entire account in that currency, including payments.

Standard Purchasing

• Automate repetitive purchases by setting up standard purchase lines to insert into purchase orders.

Partial and Prepayment Capabilities

• Supports part payments of invoices.
• Supports payment of multi invoices full or partial.
• Supports payments of invoices in different and multiple currencies.
• Create and track a prepayment invoice on a purchase order until the order is fully invoiced to significantly reduce manual updates.

Payables Management

• Prioritize the order in which vendors should be paid, or determine payment schedules by discount availability.
• Stop payment on specific purchase orders until purchase invoice approval, or block specific transactions that require investigation.

Vendor Account Management

• Establish account records for each vendor that specify payment terms such as currency, tax information, and payment due dates.
• Get in-depth statistics about vendor balances, total purchases, and payments.
• Manage purchase of the same items from several different vendors with the ability to create alternative vendors and price information for inventory items.

Accounts Receivable

All transactions are fully integrated with General Ledger. Cross-module balancing is built into the data model.

Business Intelligence

• Gain business insight with the ability to view KPIs, create standard or ad-hoc reports, and export data to Microsoft® Office Excel®.
• Access receivables data and create professional-looking reports using Crystal Reports.

Flexible Receivables Processing

• Choose how to apply customer payments to invoices, such as using the apply-to-oldest method or applying partial payments toward multiple invoices.
• Customize and automate customer statements and installment payments.
• Create schedules that calculate interest, amortize amounts, and generate reminders for customers with overdue balances.
• Define an unlimited number of finance charge terms, including interest rates, grace periods, minimum amounts, and currency, and generate finance charge memos manually or automatically based on preset due dates.
• View detailed information about receivables prior to general ledger posting and easily reverse any inaccurate postings with a complete, accurate audit trail.

Partial and Prepayment Capabilities

• Supports part payments of invoices.
• Supports payment of multi invoices full or partial.
• Supports payments of invoices in different and multiple currencies.
• Create and track a prepayment invoice on a sales order until the order is fully invoiced to significantly reduce manual updates.

Sales Line Discounts

• Automate standard or repetitive sales by setting up sales document lines and discounts that will automatically insert into new orders and invoices. Sales invoice discounts
• Define a variety of discount terms, including discounts based on a percentage of the overall sale, and automatically apply them to individual order lines.
• Set up sales order discounts in local and foreign currencies.

Customer Account Management

• Establish an account card for each customer that specifies payment terms such as currency, tax information, and payment due dates.
• Get in-depth information about a customer’s sales history, available credit, and shipping or billing address.

Payment and Discount Tolerances

• Establish a tolerance level that enables to fully close an invoice and payment entries, even when the invoice is not paid in full.
• Set a payment discount tolerance to accept discounted payments after the terms of the discount have expired.

International Sales Processing

• Define an unlimited number of currencies to determine how foreign currency amounts are rounded and posted, and then manage entire accounts in the appropriate currency.

E-Commerce

The Aplicor 3C e-commerce module is an ASP.NET 4 application combining multiple sections of data and design into one coherent HTML-website. SQL Data is converted to XML-streams from corresponding store procedures, which are transformed to HTML building blocks using XSLT-templates.

The generic nature of the e-commerce engine allows for completely free designs and inclusion of all data and customizations in the HTML-output.

Since all structure, sections, menus and content is stored as data, templates can defined for easy start-up. All content and design can also be accessed and maintained through the API.

Aplicor 3C ERP-clients also double as maintenance system for the e-commerce application.

e-commerce applications are installed on third party web hotels, which also handle e-mail, domain registration, etc. The web hotel provides ftp-access for upload and storage space for images.

Built-in E-Commerce

• Aplicor 3C e-commerce module is native to Aplicor 3C ERP and runs on the same customer database.
• All data is retrieved real-time and provide up-to-date stock levels and delivery information.
• The ERP Windows and Web-clients works as build and maintenance tools for the e-commerce data.

CMS

• A website is designed with any number of sections, each with a XML/XSLT pair. This allows the website to include any number of data tables – standard or custom - and other data sources.
• Informational pages are setup like a newspaper with individual pages with any number articles.
• Menu’s are defined in the ERP-client.
• Any number sections sets can be designed giving the website a different structure for the front page, info pages, product catalog, shopping basket, extranet and other uses.

Product Catalog

• The products in Aplicor 3C ERP can be used directly in the e-commerce module just enabling a tick mark and assigning a product groups.
• Product groups are setup in the ERP-clients.
• Images are uploaded to the web hotel, using ftp from the ERP-clients.
• Stock levels are real-time data and can be displayed as a number, color code or nor at all.
• Expected delivery dates for out-of-stock products is real-time retrieved from purchase orders.
• Products can be searched on product group, manufacturer, barcode or product number and any text.
• Products can be added to favorite lists
• Easy re-ordering from a list of previous purchased products.
• Related products is setup in the administration.

Shopping Basket

• Quick order enables customer to enter product numbers directly into the basket (e.g. when ordering from a printed catalog).
• Calculated shipping dates by product and for the entire order are displayed optionally.
• A shopping basket can set up to require customers to pay any outstanding balance when ordering and paying with credit cards.
• A shopping basket can set up to allow customers to pay money owed to then when ordering and paying with credit cards.
• Unfinished shopping baskets are saved for re-use (requires cookies) when the customer comes back to the webshop.

B-2-C

• Customers can shop without logging in and by credit card
• Credit card payments handled through integration with third party gateways, currently DIBS and QuickPay.

B-2-B

• Customers can login and thereby see their own prices, price breaks, discounts and products exclusive to them.
• Delivery and invoicing addresses and info is automatically field in.
• The customer’s credit terms is available as a payment option.

Extranet

• Customers and vendors can login and see their own real-time account data.
• Customers can access selected fields in their own record, see current outstanding balance, see the account statement, pending quotes, sales orders, deliveries and invoices.
• Vendors can access selected fields in their own record, see current outstanding balance, see the account statement, pending purchase suggestions, purchase orders, receipts and invoices.

Order Management

• E-mails are sent to customers and shop owner with order confirmation and credit cards receipt upon completing the order.
• Orders originating in the e-commerce module are instantly placed as sales orders in the ERP system and are immediately ready for delivery and invoicing.
• Checks on stock levels, partial delivery and back orders are handled like any other order entered in the ERP-system.
• Order lines from web orders are reserved and included in the generation of purchase suggestions like other orders.

Newsletters

• Users can sign-up for newsletters
• Newsletters are design using XSLT-templates and written in pages and articles
• Old newsletters can we viewed in the website.
• Newsletters are batch e-mailed from the ERP-clients.

General Ledger

Flexible Accounting Periods

• Define any start date for the fiscal year and specify own accounting periods to be used with budgets, statistics and reports.
• Transfer year-end results to the balance sheet and simultaneously balance out all income statement accounts.

Multiuser Environment

• Multiple journals, each with its own document number series.
• Work in general journal while others are entering and posting data at the same time.

Bank Accounts Reconciliation

• Manage an unlimited number of bank accounts.
• Recon bank accounts manually or automatic by date and amount.

Automated Transactions

• Simplify transaction management with general, recurring.
• Post frequent transactions to the general ledger using a recurring journal.
• Reverse or cancel transactions

Dimensions

• Analyze and correlate performance by assigning financial data that identifies characteristics or “dimensions” such as departments, cost centers, purpose and project.
• Assign multiple dimensions to each budget entry; filter budget reports by up to four dimensions to create sub-budgets that match the organizational structure.

Detailed Audit Trails

• Help comply with financial regulations with data tracking and detailed audit trails.
• Access general ledger entries through the chart of accounts, in which each entry is assigned an entry number, transaction number, source code, reason code, and user ID when it is posted.

Change Log

• Improve error traceability with a change log that lists chronologically all direct modifications made to master data with an associated user ID.

Intelligent Transaction Posting

• Check journal balances before entries are posted.
• Find out how entries will affect all accounts, and make necessary adjustments before posting the journal.

Detailed Budgets

• Create budgets with a breakdown of every general ledger account and every total in the chart of accounts; then, print actual balances and show variances by percentage.

Products and Warehousing

Products

• Unlimited number of items
• By item individual sales VAT and purchase VAT codes supports different rates.
• The stock level is always the sum of all transactions on the item. The stock value is always the sum of all sales and purchase transactions on the item. The cost prices is the stock value divided by the stock level (weighted average) if possible; otherwise, it is the expected purchase price on the product.

Pricelists and Discounts

• A product has a standard sales price and expected purchase price.
• Additional pricelists with price breaks and valid date intervals is maintained on the item,
• Sales and purchase discounts with breaks by item number, discount group, quantity and valid dates are maintained in the item.

Sales Price Recalculation

• Batch recalculation of sales prices based on cost prices and target gross margin.
• Recalculates standard sales price and price lists.

Alternative Product

• Alternative product to be suggested on out-of-stock or discontinued products.

Multiple Locations

• Multiple warehouses and bins.
• Stock level and value by warehouse.
• Move stock to other warehouses using product journal or internal dispatch notes

Stock Revaluation

• Revalue stock items by fixed cost price, last purchase price or last purchase + percentage.
• Recalculation can be simulated to view impact before posting.
• All changes are posted to General Ledger.

Product Journals

• Unlimited number of stock journals for manual regulation of stock quantity and value.

Bill of Material

• One-level bill of material, which can include products, services and other bill-of-materials.

BOM Production

• Enables production of master product to stock which a stock value compound from the stock value of materials.
• Checks for available stock
• Print work order
• Supports variants of master product from one bill-of-material.

Lot- and Serial Number Registration

• Items are flagged for lot- or serial number registration.
• Optionally requires lot- or serial number to be entered at receiving notes or purchase invoices.
• Optionally requires lot- or serial number to be entered at delivery notes or sales invoices.

Lot- and Serial Number Tracking

• Tracking of serial number from purchase, through BOM production, to delivery.
• Track by Lot/Serial number, customer, vendor or item no.
• Print or export to Excel.

Generation of Purchase Proposals

• Purchase order suggestions are generated by vendor based on stock level, replenishing level, sales orders, purchase orders and optionally including quotations and other suggested purchase orders.

Additional Product Taxes

• Unlimited number of tax codes and rates for additional product taxes, e.g. environmental tax.
• Optionally add taxes at product delivery or invoicing
• Optionally add taxes at product receipt or purchase invoicing

EU Intranet

• European Union internal products and services by country trade and transport statistics.

Project Management

Introduction

The project module is used to plan, manage, and control the financials of multiple projects.

The project module consists of one or more databases, in which information on projects are kept and maintained. A main project can pertain to one or more sub-projects.

Project Status

• Each project can be assigned a status, showing rate of completion.
• Status controls the actions allowed on a project, e.g. it is not possible to register hours to a project if it hasn’t been assigned the status “in-progress” .

Project Types

• Project types are essential to register expenses, creation of invoice data, managing of calculations through the project.
• Each project type can have a cost price, sales price and a code telling if the specific project type is invoice-able.

Projects

• A project can be created with a minimum of information, allowing for quick quote generation. Additional project information can be added going forward.
• It is possible to copy an existing project, taking it to status Created.

Pre-Calculation

• When creating a quote it is possible to do a pre-calculation taking into account the number of resources, cost price and sales price.
• Calculation done on a copy of a completed project, budget figures or actual cost can included in the calculation.

Quotes

• Pre-calculation creates a quote. Tthis information can be printed and or e-mailed to the customer.
• The quote contains a description of the project and the offer price of the project. Status change to quote.

Allocation of Resources

• When the project Offer is accepted by the customer, all budgeted resources can be allocated to specific employees, machines and other recourses.
• Going forward on the project, employees can register time and materials to the project they have been assigned to, maximizing their full capacity and avoiding overlap.

Phases and Milestones

• Per default a project has one phase, however a project can be divided into several phases, with individual start and end dates. An end date on a project marks a milestone.
• Entry of time and materials can be limited to projects with open phases.

Entering of Resources Used

• Cost of recourses used on individual projects, e.g. time, materials, transport and petty cash is entered either in the General Ledger journal, Purchase Order or the Project journal.

Invoicing

• Project invoicing is handled from the Sales Order Module.
• Suggested invoices are raised from a set of parameters, such as date intervals with percentages of the total cost of the project to be invoiced.

Follow-Up

• All registered time and materials to projects can be monitored individually or collected, comparing registered cost to allocation, showing progress and ensuring intervention should there be an overrun on one or more projects.

Re-Calculation

• Once a project is completed, all actual costs and invoices form the bases for the re-calculation.
• Re-calculation will show the profitability of the individual project.
• Re-calculations are stored in the system and will provide valuable data when planning new projects.

General Ledger Integration

• All cost registered and posted to projects are automatically posted to the General Ledger.
• Cost coming from projects are posted in the General Ledger is posted as work in progress.
• The project types control posting to the General Ledger of the individual project cost.

Purchase Order Processing

Purchase Order Management

• Unlimited purchase orders per vendor.
• Single and recurring purchase orders. Repeat after days, weeks, months, quarters and years.
• Purchase orders are created from vendors with invoice and delivery addresses, pricing, expected shipping cost and currency information copied from vendor, which can modified at specific orders.
• Create a purchase order as a copy of a purchase order, purchase invoice or credit note.
• Enter products or services with price and discount look-up.
• Enter and update required and confirmed delivery dates.
• Automatic calculation of expected handling and shipping cost by weight.
• Unlimited handling and shipping types with rates by weight breaks.
• Print and e-mail orders, back orders, confirmations, picking lists, delivery notes, invoices and credit notes.
• Multi-lingual reporting where vendor or purchase order determines language.

Prices, Discounts and Promotions

• Multiple price lists with individual price breaks and valid date intervals.
• Sales prices in multiple currencies.
• Multiple sales line discounts with individual percentage breaks and valid dates.
• Total discounts on sales orders by order amount.
• Batch recalculation and rounding of sales prices.

Shipping and Invoicing

• Verifies inventory before printing picking lists.
• Checks for customer’s credit max and other information before delivery.
• Can split sales order into multiple partial deliveries.
• Automatically handle back orders.
• Create credit note from invoice.
• Batch printing and invoicing.

Statistics

• Purchase reports by supplier or supplier group and item number or item group.
• Purchase reports by buyer and dimensions.

Sales Order Processing

Sales Order Management

• Unlimited sales orders per customer.
• Single and recurring sales orders. Repeat after days, weeks, months, quarters and years.
• Sales orders are created from customers with invoice and delivery addresses, pricing, handling, shipping and currency information copied from customer, which can modified at specific orders.
• Create a sales order as a copy of a sales order, invoice or credit note.
• Enter products or services with price and discount look-up.
• Automatic calculation of handling and shipping cost by weight.
• Unlimited handling and shipping types with rates by weight breaks.
• Print and e-mail orders, back orders, confirmations, picking lists, delivery notes, invoices and credit notes.
• Multi-lingual reporting where customer or sales order determines language.

Prices, Discounts and Promotions

• Multiple price lists with individual price breaks and valid date interval.
• Sales prices in multiple currencies.
• Multiple sales line discounts with individual percentage breaks and valid dates.
• Total discounts on sales orders by order amount.
• Batch recalculation and rounding of sales prices.

Shipping and Invoicing

• Verifies inventory before printing picking lists.
• Checks for customer’s credit max and other information before delivery.
• Can split sales order into multiple partial deliveries.
• Automatically handle back orders.
• Create credit note from invoice.
• Batch printing and invoicing.

Statistics

• Sales reports by customer or customer group and item number or item group.
• Sales reports by sales rep and dimensions.