9.1
Editor’s Rating:
Best Overall
AvidXchange: Associated Invoices
AvidXchange
  • Subscription and transaction-based pricing
  • Serves real estate, HOA, construction and financial industries
  • Integrates with NetSuite, QuickBooks, Sage Intacct
8.9
Editor’s Rating:
Best for Small Firms
FreshBooks: Dashboard
FreshBooks
  • Customizable payment terms
  • Discounted intro pricing
  • No setup costs
8.6
Editor’s Rating:
Best for Field Service Management
Jobber: Scheduling
Jobber
  • Batch invoice creation
  • Integrates with QuickBooks, Xero
  • Real-time scheduling and dispatching

Contractor invoicing software helps automate and manage billing and payment processes for construction projects. Here’s our guide to the top solutions based on user reviews and our internal review process.

1 AvidXchange - Best Overall

Why we chose it: AvidXchange is our top overall pick as an accounts payable software designed specifically for real estate and construction. We found its invoice application useful, allowing contractors to scan finished invoices and submit them to clients via a secure electronic portal. This portal helps improve the turnaround time from sending a bill to receiving payment by keeping the process entirely online.

Once an invoice is approved, it will automatically move to accounts payable. Automated AP tools allow accounting teams to review invoices electronically and route them based on customized rules. For example, users can get set alerts when an invoice goes from upcoming to past due.

Captured invoice information can show payment status throughout the process, providing a clear audit trail for your records. AvidXchange’s complete visibility into invoice status makes it easy even for busy general contractors to know who owes money and when. With automated updates, management can effectively report on all accounts paid or outstanding.

AvidXchange offers integration with over 100 other accounting systems, including popular options like NetSuite, Blackbaud, Microsoft Dynamics, Intacct, MRI, and QuickBooks.

Best Overall:
AvidXchange

AvidXchange: Associated Invoices
AvidXchange: Help
AvidXchange: Invoice Detail & Associated Invoices
AvidXchange: Invoice Detail
AvidXchange: Invoice Queue Tabs
AvidXchange: Pay
What We Like
Integrates with NetSuite, Blackbaud, Microsoft Dynamics, Intacct, MRI and QuickBooks
Serves real estate, HOA, construction and financial industries
Subscription and transaction based pricing
What We Don’t Like
Occasional issues with invoice images getting stuck in the inbox
Delays in payment processing and updates on payment statuses
Overview
Price Range: $
Starting Price: $20/month
Client OS: Web
Deployment: Cloud Hosted

2 FreshBooks - Best for Small Firms

Why we chose it: We found FreshBooks best for smaller firms, simplifying billing and invoicing for less time spent on paperwork and more on construction projects. First, the software automatically tracks billable hours for users to include on invoices, ensuring they accurately bill the client for their work.

We also like that FreshBook’s invoicing processes are highly automated. This platform allows contractors to enter invoices quickly, requiring minimal custom contact data. Then, users can send them out via e-mail or traditional mail. Each invoice auto-sends based on completion, as are any applicable late payment notices.

With FreshBooks, all data is stored securely in the cloud, with the option of accepting client payments online. Firms can directly connect their bank accounts through FreshBooks for full transaction visibility. Finally, FreshBooks’ iOS and Android mobile apps provide customizable invoice functionality on the go.

Best for Small Firms:
FreshBooks

FreshBooks: Dashboard
FreshBooks: Add Ons
FreshBooks: Mobile Dashboard
FreshBooks: Accounting Settings and Reports
FreshBooks: Advanced Accounting
FreshBooks: Bank Connections
FreshBooks: Mileage Tracking on Mobile
FreshBooks: Email Templates
FreshBooks: Expense Report
FreshBooks: Invoice From Unbilled Hours
FreshBooks: Mobile Trip Tracking
FreshBooks: Mobile Dashboard
FreshBooks: Mobile New Invoice
FreshBooks: Available Integrations
FreshBooks: Mobile New Invoice
FreshBooks: Add New Client
FreshBooks: Add New Expense
FreshBooks: Payroll Settings
FreshBooks: Create New Invoice
FreshBooks: Time Tracking
FreshBooks: New Project
FreshBooks: View Invoice
FreshBooks: FreshBooks Reports
What We Like
Customizable payment terms
Discounted intro pricing
No setup costs
What We Don’t Like
Client-based pricing
No bulk invoice creation
Limited report customization
Overview
Price Range: $
Starting Price: $19/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

3 Jobber - Best for Field Service Management

Why we chose it: Jobber made our list because it’s primarily a field service management software, including tools to create estimates, quotes, and invoices. This software reduces time spent on tasks like data entry of billable hours to the point that Jobber users save an average of six hours of paperwork per week.

Jobber includes automated services for contractors, allowing them to stay on top of project requests, while customizable templates can generate high-quality quotes. Users can send timely follow-ups and get signature approvals when a job is accepted. Finally, contractors can email or text invoices through Jobber. Firms can even receive payments through the platform, keeping all cash flow in one easy-to-manage spot.

Jobber is used by:

  • General contractors
  • Electricians
  • Roofers
  • Plumbers
  • Painters
  • HVAC specialists
Best for Field Service Management:
Jobber

Jobber: Scheduling
Jobber: Jobber Scheduling Module
Jobber: Jobber Jobs Line Items
Jobber: Jobber Invoice Template
What We Like
Batch invoice creation
Integrates with QuickBooks and Xero
Real-time scheduling and dispatching
What We Don’t Like
Visits and jobs treated separately
Lack of compulsory custom fields for quotes and invoices
Refunds are cumbersome to process without Stripe Jobber Payments
Overview
Price Range: $$
Starting Price: $49/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

4 HoneyBook - Best for Independent Contractors

Why we chose it: The HoneyBook is a project management platform with easy-to-use tools that small businesses and independent contractors can use to prepare invoices. Also a customer relationship management (CRM) platform, contractors can respond to clients quickly and professionally with automated follow-ups regarding invoices using personalized templates for client notifications.

In addition, automated payment reminders can be sent to customers to present late payments. And task reminders can be created based on the specifics of project timelines. You can even allow customers to submit online payments to finish the billing process faster.

HoneyBook integrates with other online business tools such as:

  • QuickBooks
  • Calendly
  • Zapier
  • Gmail
  • Google Calendar

Combining HoneyBook with these tools allows users to customize their business processes fully. Contractors can access a free trial to see if the software is right for their companies.

Best for Independent Contractors:
HoneyBook

HoneyBook: Home Screen
HoneyBook: Gratuity
HoneyBook: Brochure Creation
HoneyBook: Project Mobile View
What We Like
Flexible pricing options
Handles invoicing, digital contract signing, time tracking
What We Don’t Like
Limited project pipeline customization
Initial learning curve for smart file functionality
Overview
Price Range: $$
Starting Price: $40/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

5 Invoice2go - Most User-Friendly Option

Why we chose it: Invoice2go is primarily a debt collection app offering ready-to-go invoices and purchase orders for contractors. A simple drag-and-drop interface lets users customize and create their own styles, while tooltips explain what every button does. Anyone can make a professional, polished invoice without being weighed down by complicated accounting jargon. The app is compatible with iOS and Android devices for crafting invoices on the go.

One of the hardest parts of being a general contractor or construction business owner is handling all the accounting tasks without training. To address this, Invoice2go produces professional invoices and other business documents with virtually no learning curve. A step-by-step guide helps users complete invoices in minutes rather than hours.

There is a free trial available to try out Invoice2go. Pricing starts at $10 per month.

Most User-Friendly Option:
Invoice2go

Invoice2go: Invoice
Invoice2go: Settings
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted

6 Joist - Best for QuickBooks Users

Why we chose it: Joist is a contractor app that syncs with QuickBooks Online accounts to automate bookkeeping services. The software also allows users to perform estimates and prepare invoices anywhere, at any time.

Contractors can fully customize professional invoices by adding their company logo and relevant project photos to the document with only a few clicks. The platform stores client info securely in one place, accessible from mobile devices and the web. Joist also enables customer payments by credit card, debit card, eCheck, or through PayPal. Web-based payments allow firms to get paid faster, no longer requiring a visit to the customer or job site just to get a final signature on payment paperwork. Finally, users can set milestone payment schedules where customers pay as the job progresses.

Joist is available for as low as $14 per month when billed annually. A free version is available with an iOS or Android app.

Best for QuickBooks Users:
Joist

Joist: Invoicing
Joist: Edit Estimate
What We Like
Real-time notifications when clients open emails and view estimates
Integrates with QuickBooks
Supports credit card and online payment options
What We Don’t Like
Limited reporting capabilities
App’s navigation can be challenging
Overview
Price Range: $
Starting Price: $14/month
Client OS: iOS, Android
Deployment: Cloud Hosted

7 Premier Construction Software - Best Accounting Module

Why we chose it: Premier Construction Software, sometimes called Jonas Premier, is a construction project management and accounting cloud software. We found its financial tools noteworthy because they support various billing methods for customers, including flat rates, time and materials, and quotations. Contractors can even set separate price ranges based on the type of work (ie, commercial/residential) and preferred customers. And they can pre-define various markup tables, charge-out rates, and flat rate tables.

Premier Construction Software offers unlimited mark-ups and fee calculations for jobs requiring time and material billing. Standard mark-ups are defaulted or overridden based on customer preference. There are unlimited reports and applications for jobs requiring progress billing/AIA. Thanks to the powerful and easy-to-use drag-and-drop form designer through Microsoft Word, users can create custom alternatives to the standard billing forms.

Finally, we like that Premier handles purchase order management and expense reporting activities. The Time and Expense module lets managers enter employee or crew time, calculate any group deductions, manage union reports, and track prevailing wages by job. Both contractors and the on-site teams can view and enter daily job logs on their mobile phones by installing Premier mobile apps available for Android and iOS.

Best Accounting Module:
Premier Construction Software

Premier Construction Software: AP Approval
Premier Construction Software: Job Budget Control
Premier Construction Software: E-signatures
Premier Construction Software: Job Dashboard
Premier Construction Software: AIA format Payment Application
What We Like
All-in-one system integrating accounting, job costing, and project management
Prebuilt job dashboards with comprehensive data representation
Efficient job setup with the ability to copy job structures
What We Don’t Like
Pricing may be a challenge for smaller businesses or startups
Limited suitability for companies with high service-type work or dispatching requirements
Limited customization options for certain modules or reports
Overview
Price Range: $$$
Starting Price: $199/user/month
Client OS: Web
Deployment: Cloud Hosted

8 Planyard - Best for General Contractors

Why we chose it: The Planyard platform is intended for medium and large construction companies, mainly serving general contractors. Overall, we found Planyard helpful in ensuring compliance; the software standardizes operations from bidding to contract management, subcontractor billing, and invoicing.

Planyard’s budget and cost-tracking features help general contractors perform accurate construction estimates and bidding. Once a firm wins a project, Planyard can track all change orders to adjust the final total for the invoice. Cash flow forecasting can show customer payments, and accounting integrations reduce the time once spent on manually calculating invoices.

Best for General Contractors:
Planyard

Planyard: Portfolio
Planyard: Projects
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$24/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

9 Procore - Best for Enterprises

Why we chose it: Procore is best for enterprises, providing tools for invoicing, scheduling, and job logging. In particular, the construction financials portion of Procore helps general contractors connect back-office functions with the construction workers and managers in the field. Project teams can manage changing costs in real-time directly from the job site. This includes updating billable hours or material costs on the final invoice.

The job cost page lets contractors view job cost summary data and committed costs for each project. They can review the details of each transaction to see what makes up even the smallest line items before sending out invoices to ensure overall billing accuracy.

Independent contractors and project managers can integrate Procore with other accounting software, including:

Best for Enterprises:
Procore

Procore: Revision
Procore: Project Overview
Procore: Contract Summaries
What We Like
Automates emails, document sharing, and photo archiving
Customizable reporting
Integration with AutoCAD and Revit
What We Don’t Like
Custom pricing model means limited price data available.
Learning curve for new users means training is required
Overview
Price Range: $$$
Starting Price: $375/month
Client OS: Web
Deployment: Cloud Hosted

10 ProjectPro - Best for Microsoft Dynamics Users

Why we chose it: ProjectPro is powered by Microsoft Dynamics 365 Business Central. The software integrates with Business Central payroll solutions like Primo PayDay, Payroll NOW, and Serenic, as well as third-party services such as ADP, Paychex, and Paylocity.

We found ProjectPro adept at tracking daily expenses, working on progress billings, or checking progress reports in one central location. The customer relationship management (CRM) tools make it easy to contact customers when it’s time to send the bill and follow up on invoices.

Additionally, the progress billing feature helps manage bills based on unit consumption or lump sum contracts. Users can bill customers and clients based on the progress of construction projects. Preferred “Contract” planning or schedule value lines decide billing arrangements.

The ProjectPro Progress Billings Granule provides the following billing documents and reports:

  • Generic Progress Billing by Schedule of Value (Contract) – Bill by %, Work Units, Lump Sum $
  • AIA G702 Progress Billing (American Institute of Architects) Document
  • AIA G703 Progress Billing – Continue Progress Billing continuous detail sheet

Builders, contractors, remodelers and construction business owners can all streamline operations using ProjectPro. Software pricing starts at $52 per month, and a free trial is available for testing out features.


ProjectPro: Job Purchasing and Procurement
ProjectPro: Timesheets
What We Like
Offers AIA G702 & G703 reporting
Integrates with ADP, Paychex, Paylocity
What We Don’t Like
Occasional slowness and table locking issues
Some users report difficulties in deleting unused features
Overview
Price Range: $$
Starting Price: $52/month
Client OS: Windows, macOS

11 Zoho Invoice - Best Free Version

Why we chose it: Zoho Invoice has a forever free version that works for businesses with five or fewer customers, making it one of the best free invoicing software for contractors.

Zoho improves invoicing processes through customized templates, workflow automation, and real-time collaboration with your team and clients.

Available integrations include:

Best Free Version:
Zoho Invoice

Zoho Invoice: Invoicing
Zoho Invoice: Payments
Zoho Invoice: Estimates
Zoho Invoice: Time Tracking
Zoho Invoice: Expenses
Zoho Invoice: Mobile App
What We Like
Client portal for approving estimates
Multiple currencies and languages
Project time tracking
Overview
Price Range: $
Client OS: Web
Deployment: Cloud Hosted

What Is Contractor Invoicing Software?

Construction invoicing software is a specialized digital solution tailored to manage invoice creation, sending, tracking, and processing for the construction industry. It enables accurate billing for construction projects’ services, materials, and labor.

This software typically includes features for:

  • Generating detailed invoices
  • Tracking payments
  • Handling change orders
  • Integrations with project management and accounting systems

Its goal is to improve cash flow, enhance transparency, reduce administrative burdens, and ensure timely payment for completed work.

Key Features

The key features of construction invoicing software include customizable templates, progress billing, and time tracking.

Feature Description
Customizable Invoices Allows users to personalize invoice templates to include branding and project-specific details.
Progress Billing Supports invoicing based on project milestones or stages, suitable for long-term projects.
Change Order Management Tracks and bills for modifications in project scope, ensuring all changes are accounted for financially.
Time Tracking Integrates time tracking for labor, allowing for accurate billing of hours worked on a project.
Expense Tracking Enables recording and categorizing of project-related expenses for accurate cost allocation.
Multi-Project Management Facilitates handling billing and invoicing for multiple projects simultaneously.
Payment Processing Supports processing of payments directly through the software, including electronic payments.
Tax Compliance Automatically calculates and applies relevant taxes to invoices, ensuring compliance.
Reporting and Analytics Offers insights through reports on invoicing, payments, outstanding balances, and financial health.
Client Portal Provides clients with access to their invoices, payments, and project billing history.
AvidXchange Invoice Details
AvidXchange allows contractors to customize invoices and add details.

Benefits

Construction billing software offers many benefits, including enhanced financial tracking, improved cash flow, and streamlined client communication.

Benefit Description
Improved Cash Flow Facilitates faster invoice processing and payment, enhancing the cash flow for construction projects.
Accuracy and Efficiency Reduces errors in billing through automation, ensuring accuracy and saving time.
Enhanced Financial Tracking Provides a consolidated view of financial data, aiding in better financial management and decision-making.
Streamlined Communication Simplifies communication with clients and team members by centralizing invoicing information.
Compliance and Security Ensures invoicing practices comply with industry standards and regulations while securing sensitive financial data.
Customization and Scalability Offers customizable invoicing solutions that can scale with the growth of the business.
Real-time Financial Insights Delivers real-time insights into financial performance, helping to identify trends and make informed decisions.
Professionalism Elevates the business’s professional image with well-designed and consistent invoicing.
Reduced Paperwork Minimizes the need for physical paperwork, contributing to environmental sustainability and reducing clutter.
Integration Capabilities Easily integrates with other software systems, providing a seamless workflow and data synchronization.

How to Make Construction Invoices

Construction invoicing is hard enough thanks to specialized billing, which needs to account for fixed price, time and material, unit price, and progress billing. A lot of independent contractors need help with making invoices. Putting together estimates and categorizing bills is a completely different skill set from installing roofing or updating electrical wiring.

As a result, most contractors rely on software to streamline the process and reduce potential errors when billing clients. And as described above, most contractor estimate and invoice software offers additional accounting modules to cover job costing, financial reporting, and even basic payroll. If you’re looking for a more efficient way to prepare professional invoices, consider construction accounting software.

Jobber Invoice Email
Clients can receive invoices through email with Jobber

How Much Does Construction Invoicing Software Cost?

Monthly fees for cloud-based services typically range from $10 to $400, with some plans pricing per user from $50 to $200. Contractor invoicing software costs vary based on factors like:

  • Business size
  • User count
  • Desired modules

While free versions exist, they often come as trial demos and may suit only small firms with modest needs and fewer users.

All Products

No products found
AvidXchange Screenshot

AvidXchange

★★★★★
★★★★★
(2)
AvidXchange is an accounts payable software for midsize companies. It streamlines invoice management and payment processing. AvidXchange integrates with various accounting systems like QuickBooks to enhance efficiency and accuracy in financial operations. The platform’s ability to handle a large volume of transactions and provide detailed tracking and reporting features ensures businesses can maintain control over their financial workflows.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
FreshBooks Screenshot

FreshBooks

★★★★★
★★★★★
(5)
FreshBooks is well-recognized in the accounting world and stands as a competitor to QuickBooks Online. It’s a simple cloud accounting software that allows you to invoice clients, track expenses, and accept payments.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$19/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Jobber Screenshot

Jobber

★★★★★
★★★★★
(5)
Jobber is a field service management software. Key features include batch invoice creation, GPS tracking, and real-time scheduling and dispatching. Jobber also provides CRM tools to enhance customer service. Additionally, the software handles time tracking and custom job forms.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$49/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
HoneyBook Screenshot

HoneyBook

HoneyBook is a CRM platform that handles client interactions through its all-in-one invoicing, contract management, and project tracking features. Features include automated workflows, digital signing capabilities, and a highly intuitive interface that enhances both the user and client experience.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$40/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Invoice2go Screenshot

Invoice2go

★★★★★
★★★★★
(1)
Invoice2go is the ready-to-go online invoicing app for creating invoices, purchase orders, quotes and all types of business documents. If you have ever used a complex accounting program you will know how time consuming and frustrating they are to understand. Invoice2go is not a complex accounting program. There is no need to understand accounting. Invoice2go produces professional Invoices and other business documents with virtually no learning curve. First invoice is ready in minutes not hours;
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
Joist Screenshot
Joist is a construction app software offering estimate, invoice, and payment features. It offers a mobile app for both iOS and Android devices, allowing contractors to access their business information and perform tasks on the go. Joist integrates with QuickBooks Online, enabling easy management of bookkeeping and financial data.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$14/month
Client OS
iOS, Android
Deployment
Cloud Hosted
Premier Construction Software Screenshot

Premier Construction Software

★★★★★
★★★★★
(4)
Premier Construction Software from Jonas Software is a true cloud-based construction management software that integrates accounting, job costing, and project management into one comprehensive system.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$199/user/month
Client OS
Web
Deployment
Cloud Hosted
Planyard Screenshot

Planyard

★★★★★
★★★★★
(1)
Planyard is designed to make construction accounting easy for construction contractors who build large-scale projects. Ditch the spreadsheets and ensure compliance by standardising processes all the way from bidding to contract management, subcontractor billing, and invoicing. @youtube Budget & cost tracking; Construction bidding; Subcontract and change order tracking; Progress reporting (AIA and similar); Cash flow forecasting; Project status and forecast reporting; and Accounting integrations
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$24/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Procore Screenshot

Procore

★★★★★
★★★★★
(5)
Procore is a construction project management software known for its comprehensive features and user-friendly interface. It streamlines construction project management for greater efficiency and productivity. The software can integrate with various management tools, such as document and task management, RFI and submittal management, and reporting, to provide a complete project oversight solution. Additionally, Procore’s timecard management integrates with the platform, allowing for effective tracking and management of labor costs.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$375/month
Client OS
Web
Deployment
Cloud Hosted
ProjectPro Screenshot

ProjectPro

★★★★★
★★★★★
(1)
ProjectPro is a construction accounting software powered by Microsoft Dynamics 365 Business Central. Key features include job scheduling, material planning, and AIA billing. The software integrates with Business Central payroll solutions like Primo PayDay, Payroll NOW, and Serenic, as well as third-party services such as ADP, Paychex, and Paylocity.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$52/month
Client OS
Windows, macOS
Zoho Invoice Screenshot

Zoho Invoice

Zoho Invoice helps simplifies your online billing and invoicing process. Best used by freelancers and small businesss owners, Zoho Invoice helps your business focus more time on providing quality products and services for your customers, and worry less about getting paid. Some available functions that Zoho provides to improve your invoicing process includes customized templates, workflow automation, and collaboration with your team and clients in real-time. For those looking to get started, Zoho
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted

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