CIS (Core Information System)

CIS is an integration of the core entities and functions found in most commercial information. Modeled using the SYNON CASE tool, the business objects and methods of CIS allow you to customize your system to meet your specific needs, and add value to all of your accounts. The integrated module is made up of seven major modules plus the run time module. Three of the major modules store your static information:

• Contact Management
• General Ledger
• Inventory Control

From these three modules, the four remaining modules provide a preliminary approach to modelling and controlling the organization’s process:

1. Order Entry
2. Purchasing
3. Accounts Payable
4. Accounts Receivable

These four modules build on the initial three modules to provide your staff with an enhanced performance capability in their day-to-day operations.

Accounts Payable

Includes:

• Vouchers: Standard functions are supported in relation to cheques, and voucher listings by age, size, bank and vendor.
• Posting: General Ledger journal entries are generated when transactions are posted to the Accounts Payable system.
• Transaction Information: Accounts Payable transactions have detailed General Ledger account information, detailed transaction distribution and Notes.
• Review: Account, distribution and payments with multiple bank accounts and multiple currencies can be reviewed on-line.
• On-line Cash Requirements: View the cash disbursements on-line and adjust to what needs to be paid. Outstanding cheques can also be reviewed on-line and marked as they clear the bank

Accounts Receivable

Includes:

• Collections: The Diary function, from the Contact Management module, helps your credit representatives spend less time maintaining your receivables and more time collecting them.
• Credit Limits: Statements, aging and credit limit reports are available to your credit manager on demand. The integration with the Order Entry module keeps your sales staff informed about the credit available to your clients at the point of sale.
• Transaction Information: Detailed information works towards keeping non-performing receivables to a minimum. Accounts Receivable transactions have detailed General Ledger account information, detailed transaction distribution and Notes.
• Multi-Currency: Outstanding receivables can be displayed in both original and domestic currencies. Exchange rate gains and losses become available as each outstanding receivable is collected.

Contact Management

Includes:

• Company Addresses: Your accounts and prospects are set up as company addresses. Your contacts, all of the people whom your staff interact with outside of your organization, are organized with each company address.
• Contacts: Your staff has the freedom to add and update contact data as needed. Your staff may also use the Contact Management functions to log sales and collection transactions as they are scheduled and completed.
• Notes: A shared knowledge resource adds value to all of your accounts.
• Diary Actions: Scheduled reminders help your staff close sales and make collections.
• Mailing List: Direct access to accurate labels keeps your direct mail on target.

Inventory Control

Includes:

• Item Attributes: Includes a bill of materials, listing the parts and process routine of manufactured items. Item costs can be shown as:

• Standard Cost

• Average Cost

• Last Cost

• Dimension

• Weight

• Drilling

• Item Forecast: Detailed item attributes assist your users with their product planning.

• Item Summaries: Item transactions and warehouse movement summaries can be kept for as long as required. Transaction codes can be set up and customized to your specific tracking requirements.

Order Entry

Includes:

• Order Processing: Orders are easily entered, reviewed, copied and maintained providing quick access to sales, tax and order history data.
• Invoicing: The bridge between orders and Accounts Receivables. After the picking slips are printed and the orders are confirmed, packing slips and invoices are generated.
• Credit Memos: Generated and invoiced with reason codes attached to assist in analyzing your returns.
• Sales Analysis: Summarized at a region and at an order entry item class level, sales can be reported to a detailed customer and item level.
• Customer Language: Foreign language descriptions, labeling and other materials are produced for export markets.
• Multiple Discount Structures: Customers can be offered controlled discounts based on their order volumes, through a Customer Discount code.
• Multiple Currency Structures: Services offered internationally can be localized by currency and price, through a Price List code.
• Multiple List Price Structures: Discounts are organized by discount types, then by item and quantity. Everything comes together in customer maintenance as customers are assigned both Customer Discount codes and Price List codes.

Purchasing

Includes:

• Ordering: Requisitions can be generated and then turned into a Purchase Order to your stock and cost item suppliers.
• Order Tracking: As goods are ordered through the system, the Purchase Order status can be updated and tracked by your expeditors.
• Multiple Manufacturer And Vendor: Alternate sources are readily available for special orders, comparative pricing or emergency rebuys.
• Online Receiving: Receiving tickets can be printed with each item’s quality attributes to assist in the receiving and inspection of incoming goods. As goods are received, a record of the transaction is made which facilitates the matching of goods to both the purchase order and the supplier’s invoice.