ProMan ERP

A web-based ERP system designed by Automated Computer Solutions for manufacturing companies.

About ProMan ERP

The ProMan ERP User Interface is designed to assist you in running your business efficiently, effectively and productively.

Business critical information is at your fingertips allowing you to make quality decisions based on real-time data and knowledge. We’ve designed an ‘always-on’ knowledge base to assist you in discovering better ways to streamline your operation with an excellent return on investment.

Whatever your manufacturing business is – aerospace, fabrication, textiles, or any process-based production work, ProMan ERP is designed to ?t the bill. We’ve made a conscious effort to build an intuitive interface that works the way you do and speaks your language. Offering you a product with far less training required than most ERP systems, you’ll be up and running in short order. ProMan ERP requires no thirdparty software. It functions with a system that’s designed to interface with the software your staff is already using and familiar with.

Core Features

  • Customer Service- Sales order processing, sales analysis, and invoicing
  • Manufacturing- Purchasing, shop floor control, shop floor data collection (labor and material movement)
  • Resource Planning- Bills of Material, Capacity Planning / Routing, Work order control, Inventory management, Cycle counting and Physical Inventory
  • Financial Management- General Ledger, Accounts Payable, Accounts Receivable, Production Costing and Variance Analysis

ProMan ERP has many more modules available as add-on’s but also integrates with other third party solutions.

Accounts Payable

  • Prints an aging of accounts payable
  • Provides for manual entry of invoices
  • Matches invoice to purchase order receipts
  • On screen query with GL disbursement available
  • Allows recurring AP transactions
  • Posts purchase order variances
  • Supports partial payments
  • Supports check reconciliation
  • Pays multiple invoices with one check
  • Calculates discounts allowed
  • Supports special payment status codes for holds and priority payments
  • Provides for option of payment by due date or by individual invoice
  • Prints accounts payable checks
  • Printer management allowing jammed checks to be easily voided and reprinted
  • Reports payables on hold
  • Has void check capability
  • Provides for hand written checks
  • Pays sales commissions
  • Supports inquiry of unpaid or paid invoices
  • Supports miscellaneous vendors (for US customers, supports 1099 vendors)
  • Purges closed transactions to history file on disk or to tape (provides an audit report of records purged)

Accounts Receivable

  • Has on-line transaction view of customers
  • Calculates average accounts receivable days
  • Prints an aging of accounts receivable
  • Accepts cash for multiple invoices or on account
  • Interfaces with sales order processing for credit limit checks
  • On screen query with general ledger disbursement available
  • Allows drill down for additional detail on selected transactions
  • Prepares customer statements
  • Has on-line inquiry of check distribution
  • Supports multiple cash accounts
  • Calculates service charges
  • Purges closed transactions to history file on disk or to tape (provides an audit report of records purged)

Bill of Material

  • Maintains inventory master file
  • Maintains products structure file
    • lead time offset ( used for Just-In-Time/Inventory Control)
    • low level code
    • component scrap planning
    • type code allows planning control
    • quantity per assembly per assembly to 4 decimal places
    • reference designators
    • item number/bubble number
    • comments by component or bill
  • One step new part creation (by copying part data, BOM and routing from an existing part)
  • Provides purchased and manufactured short list from multi-level bill
  • Allows bills to be generated via configuration tables
  • Checks continuity as bills are generated
  • Provides for copy bill capability
  • Has “where used” reporting
  • Has multi-level “where used” reporting


  • Prints a budgeting worksheet
  • Accepts fixed, annual, or variable budgets
  • Interfaces with financial statements for comparisons of actuals to be budgeted

Capacity Resource Planning/Routing

  • Maintains standard operations with time study notations
  • Maintains work centers
  • Supports labor rates by work center
  • Support fixed and variable burden rates by work center
  • Maintains multiple routing steps for each part
  • Supports copying of routing steps to other parts
  • Allows for tooling, additional description, and drawing reference by routing step
  • Supports move and queue time by routing step
  • Provides work center where-used information
  • Provides for FINITE loading of critical work centers and/or infinite loading of all non-critical work centers
  • Calculates manufacturing lead time based on routing steps
  • Shows capacity requirements graph by work center
  • Identifies planned orders and released work orders with separated totals for each
  • Prints work center load detail in a spreadsheet format
  • Allow rough cut loading by work center
  • Allows scheduling by individual machine within a work center
  • Uses shop calendar in capacity planning process (with on screen calendar interface)
  • Calculates lead times based on realistic average run times

Document Imaging

  • Integration with Watermark, Windows based document imaging software
  • Scan documents such as drawings, AP invoices, etc. into a PC or LAN server
  • Images are indexed in PRO:MAN (view PRO:MAN data and corresponding document image on screen at the same time)


  • EDI Interface
  • ECOMMERCE Interface
    • Sales order acknowledgements
    • ASN (advanced shipping notice)
    • Invoicing
    • Customer statements
    • Secure Open Order Page by customer
    • Purchase orders

Fixed Assets

  • Maintains asset records
  • Calculates depreciation (with a user definable table)
    • Straight Line
    • 150% declining balance
    • 200% declining balance
    • ACRS method

General Ledger

Integrated with the other accounting modules, the General Ledger:

  • Supports unlimited number of fiscal periods
  • All transaction dates are validated against the financial calendar
  • Maintains chart of accounts Supports financial statement maintenance including copy feature
  • Supports individual or consolidated financial statements
  • Allows recurring/reversing journal entries
  • Accepts manual journal entries
  • Shows individual general ledger transactions, selected by name or reference
  • Summarizes general ledger transactions (by date or period posted to), one line of totals per item
  • Allows for audit trails by date, by type, and by account
  • Allows a separate posting of general ledger transactions by journal type
  • Prints detailed trial balances
  • Calculates and prints financial statements
  • Prints user defined groups of standard financial statements (i.e.: a monthly set, quarterly set, yearly set)
  • Prints bucketed cash flow analysis (weeks) based on actual customer receivable payment history (averaged)
  • Calculates variances between actual and budgeted amount for financial reporting
  • Support year-end processing
  • Supports multiple open fiscal periods (allows new month processing before month-end close)
  • Purges closed transactions to history on disk or to tape (provides an audit report of records purged)

Inventory Management

Inventory Management

  • Display average inventory turns by ABC class code (detail or summary)
  • Issues by exception to work orders (explode-deduct)
  • Supports unplanned issues
  • Projected inventories for planning
  • Available on-line transaction detail
  • Shows transaction history for audit, reconciliation
  • Flexible reporting structure:
    • for a date range (posted or not)
    • for each type of transaction (showing data relevant to that type)
    • values of inventories by general ledger inventory account number
  • Prints extended month end inventory value
  • Display receiver records by vendor, purchase order, part, invoice, packslip and receiver
  • Accepts adjustment to inventory
  • Supports multiple locations with general ledger accounts by location
  • Confirms shipments of finished goods
  • Summarizes part allocations to manufacturing and sales to provide net available
  • Supports work order receipts with backflush option
  • Automatically maintains average and last costs for parts
  • Print purchase variances by date and receipts, part, ledger, or vendor
  • General ledger transactions created for each date and type, drill down detail available from General Ledger back to individual inventory transactions

Cycle Counting

  • ABC calculation and analysis for cycle counting
  • Prints cycle count worksheets
  • History reports in cycle counting

Physical Inventory

  • Supports full inventory of stockroom and work in process
  • Uses tag assignment number and responsibility
  • Reports on:
    • missing tags
    • tags with invalid part numbers
    • parts with balances that were not counted
    • tags that cannot be valued
  • Compares counts with discrepancies and reports variances (Stores and WIP)
  • Rolls counts into new on-hand balances
  • Extends value of inventories
  • Lot/Location support
  • “Freezes” quantities and costs before count (allows normal processing while count data is entered)


  • Calculates invoices after shipments are confirmed
  • Prints invoices
  • Assigns invoice numbers automatically or manually
  • Allows manual invoicing
  • Allows modification to invoice date
  • Provides invoicing audit runs
  • Available “drill down” for on-line invoice inquiry showing complete invoice details, including original amounts and payment summary
  • Calculates commission, automatically updates Accounts Payable (no additional entries)
  • Accepts credit memos
  • Retains invoice history if desired
  • Purges invoices to history file on disk or to tape (provides and audit report of records purged)

Master Scheduling

  • Integrates shop calendar in planning process
  • Maintains sales forecasts (sales orders consume the sales forecast)
  • Compares sales forecasts to actual
  • Supports master schedule which supercedes sales forecasts
  • Allows for manual planning of firm planned orders
  • Allows for planned component substitutions to aid in inventory utilization
  • Supports planning bill methodology
  • Projects available to promise, provides rough cut load graphs

Material Requirements Planning

  • Maintains requirement activity file for MRP
  • Allows for net change or regenerative processing by low level code
  • Uses flexible planning horizon
  • Supports four-order rules
  • Supports phantom (make on assembly) logic
  • Utilizes shop calendar
  • Supports shrinkage by part
  • Supports scrap by product structure
  • Supports bin item planning
  • Supports planned purchase orders
  • Prints requirement analysis report
  • Prints purchasing tickler with action messages
  • Prints manufacturing tickler with action messages
  • Incorporates tickler tolerances for accelerate and slide messages
  • Supports single level pegging
  • Utilizes obsolete part coding and reporting
  • Validates requirements
  • Converts planned orders to work orders

Production Costing

  • Supports three simultaneous costing methods:
    • Standard
    • Average
    • Last
  • Supports six cost components for each cost methods:
    • Material
    • Labor
    • Outplant
    • Fixed Burden
    • Variable Burden
    • Material Burden
  • Tracks cost by work order including material, labor, burden, and outplant
  • Show part costs by routing sequence (audit showing how costs were calculated Incremental cost increases displayed by routing sequence
  • Allows recording of labor at actual or standard cost
  • Calculates and posts to general ledger the work order variances for material, labor, burden, and outplant
  • Daily and monthly production reports showing units, dollars and actual efficiencies
  • Stores month-end quantity and value of inventory for delayed reporting
  • Rolls up labor, burden and outplant costs from routings for calculation of parts costs
  • Allows manual maintenance of routing costs
  • Calculates material costs using the bill of material and adds routing costs to update part cost fields
  • Accepts changes to part accounting value and records general ledger transactions for inventory value change
  • Reports work-in-process value
  • Summary of Work-In-Process receipts for a work order broken out by cost components (material, labor, overheads, etc.) for the total production quantity and cost per unit
  • Supports closing a work order short
  • Lists summary of closed work orders showing all variances and the general ledger accounts they were posted to
  • Financial closing data for all cost components, showing actual, standard, closing and variance
  • Updates average and last costs for work orders
  • Optional audit reports to show in detail how costs were calculated
  • Shows value of product at standard at each operations step (used to determine cost of scrap, rework, etc.)


  • Maintains detailed Vendor information
  • Automatically or manually assign vendor numbers
  • Automatically or manually assign purchase order numbers
  • Supports multiple items per purchase order
  • Supports multiple deliveries per item
  • Track outplant operations on work orders
  • Allows for purchases to inventory, work orders, or general ledger accounts
  • Prints purchase orders and purchase order changes
  • Allows for drop shipments
  • Prints aging or dollars committed on purchase orders
  • Prints purchase part status by part or vendor
  • Has on-line inquiry of purchase order status
  • Shows all open lines for a purchase order and allows receipts against any item
  • Supports purchasing in any unit of measure with conversion factors
  • Allows for short close of line items on purchase orders
  • Reports past-due orders by part number or vendor
  • Supports purchase order receipts with inspection option
  • Warns for early purchase deliveries and over-shipments
  • Supports unplanned receipts
  • Applies purchase receipts to outstanding deliveries
  • Tracks vendor performance
  • Displays vendor quality parameters (dollar volume, on-time, rejects, late deliveries, etc.)
  • Allows history by user defined period. Option to roll/refresh vendor quality with user defined periods
  • Provides for formal inspection of purchased parts
  • Reopens purchase orders when parts are rejected
  • Automatically maintains average and last costs for parts
  • Allows for material burden for purchase order receipts
  • Creates receiver records for purchase order receipts to be processed by accounts payable
  • Can automatically put payable on hold if variances are over specified dollar or percentage threshold
  • Purges closed/completed purchase orders to history file on disk or to tape (provides an audit report of records purged)

Sales Analysis

  • Shows sales and bookings by code, sales person, territory, customer, product family, part number
  • Sales and bookings analysis of dollars and quantities by month, year to date, this year, last year, cost, percent margin, and percent change
  • Ranks customer by year-to-date shipment
  • Ranks sales reps by year-to-date sales
  • Prints a variety of backlog reports
  • Shows on-line history of shipped orders
  • Provides for year-end cutoff processing

Sales Order Processing

  • Automatically or manually maintain customer numbers.
  • Accesses customer information by name or number
  • Supports customer file maintenance
  • Maintains catalog price and product family code
    • supports multiple sales functions:
      • make-to-stock
      • make-to-order
      • engineer-to-order (using a product configurator allowing multiple levels of options)
      • cash (over the counter sales)
  • Automatically or manually assign sales order numbers
  • Provides for discounts, commissions, volume rebates and/or extra charges
  • Allows for multiple items and instructions per sales order
  • Allows for multiple deliveries, ship to destinations, and instructions per item
  • Calculates unit price based on price matrix table
  • Price matrix tables set up by customer, customer code, part number, and product family code
  • Accounts for applicable taxes and supports multiple sales taxes
  • Ability to check product availability (ATP), on-line at time of order entry
  • Matrix based product configurator automates entry of make-to-order products with options
  • Prints sales order acknowledgments and packslips
  • Allows special allocations for shipments
  • Sophisticated credit check system
  • Provides for invoicing and accounts receivable tracking prior to shipment of product
  • Reports on revenue schedules from pre-invoicing
  • Deducts amounts pre-invoiced from invoice gross on first shipment of product
  • Purges sales orders to history file on disk or to tape (provides an audit report of records purges)

Shop Floor Control

  • Real time data collection
  • Produces shop packet including pick list and route sheet
  • Supports forward or backward scheduling of work order operations for work center loading
  • Shows on-line dispatch list and work order status reporting
  • Scrap reporting by operation
  • Allows splitting of work orders
  • Updates work order with move tickets or labor reporting
  • Supports off-loading work to alternative work centers
  • Prints a report of value added to a work order by work center, comparing standard to actual for a specified date or a range of dates

Work Order Control

  • Allows control over how work orders are opened
  • Assigns work order number automatically or manually
  • Supports rework orders and work orders for non-inventory items
  • Shows picklists parts referenced to work order operation
  • Shows on-line material issue status by work order
  • Prints shortage reports
  • Allows changes to:
    • start and finish dates of the order
    • quantity
    • routing steps
    • scheduled start and completion dates of operations
  • Audits and optionally updates the item master with average run sizes
  • Calculates work order start and end dates with detail
  • Ability to audit an open work order and compare planned completion date with actual and recalculate a planned completion date
  • Prints past due work order status
  • Purges work orders to history file on disk or to tape (provides an audit report of records purged)

Product Overview

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