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ProDealer Software

A full ERP system designed by Best Computer Solutions.
Questions about ProDealer Software? Call (800) 827-1151 and talk to a software expert now.

Our computer and telecommunication reseller customers have given us their unique requirements. And today, those needs are integrated into one product - ProDealer. At the core of ProDealer is a powerful financial and inventory platform developed by Appgen.

Special Industry Needs + APPGEN = ProDealer

There is no need to go through extensive customization of general applications. We strive to make ProDealer as close to an “out of the box” software solution for your equipment reseller business as any other product on the market today.

Information is your Competitive Advantage today. ProDealer is organized to quickly make critical information available - to help you make the difference.

ProDealer accurately tracks all products and components in your buy and sell cycle. Equipment availability, specific component margin data, purchase information, customer sales history or other data needed to run your business is quickly at your fingertips.

ProDealer contains essential information needed to manage an equipment resale organization. For example, extensive information is tracked on each Inventory item - in both our Current and History databases, including:

  • Breakdown List
  • Buyer
  • Buildup List
  • Customer
  • Current Cost
  • Date Received
  • Item Code
  • Invoice
  • Invoice Date
  • Item Notes
  • Long Description
  • Margin
  • Model Number
  • Original Buyer
  • Original Cost
  • Parts List
  • Purchase Order
  • RMA History
  • Sales Commissions
  • Sales Order
  • Sales Rep Data
  • Selling Price
  • Serial Number
  • Short Description
  • Status
  • Stock Location
  • Tracking Number
  • Vendor
  • Warehouse
  • Work Order

ProDealer provides the capabilities to control your unique equipment resale business. With our customization programming expertee, along with our ODBC link to other applications, ProDealer will become the central control center for your entire business.

Accounts Payable

The Accounts Payable Module provides the ability to manage the company’s outgoing cash flow. This module includes the following features:

  • Multi-company capability
  • User-defined aging periods
  • Multiple A/P and cash accounts
  • Default G/L accounts for all or each vendor
  • Ability to print computer generated checks or enter manual check transactions.
  • Ability to age invoices based on invoice or due date.
  • Recurring voucher templates to accommodate expenses that are paid on a monthly basis such as rent, insurance, utilities, etc. These templates can be modified as necessary and then copied in to the transaction file for payment processing.
  • Option to void payments that have already been posted.
  • Ability to print computer generated 1099s.
  • Online vendor account information with the ability to drill down to original document.
  • ProDealer cross reference feature allows instant and easy access to any account by typing a few letters that begin any word or words in the customer name
  • At any point of entry, ProDealer Find It and Quick Menus allow the user to perform different functions and return to the primary task instantly

Accounts Receivable

The Accounts Receivable module is provides easy to use functionality with transaction entry through straight-forward responses to screen display prompting. All transactions may be edited and corrected prior to posting. The Accounts Receivable module includes the following features:

  • Multi-company capability.
  • Multiple A/R and cash accounts.
  • Comprehensive transaction entry capabilities: Sales, cash receipts, credit memos, open credit applications, and finance charges
  • Accommodates both Open Item and Balance Forward accounting methods.
  • Produces detail or summary aged receivables lists with operator-specified aging dates and a report cutoff date.
  • Option to age invoices by invoice date or due date for each customer.
  • Open credits are held on account and my be applied at anytime.
  • Comprehensive collection functions, including user-defined dunning criteria, detailed customer call screens, and reports. Original invoices may be faxed directly to customers from this screen.
  • Detailed commission reports including all costs associated with each sales transaction.
  • Online customer data inquiry screens including sales activity comparisons.
  • Automatically provides posting journals for audit trail purposes.
  • User defined automatic calculation of finance charges.
  • Ability to view and print original invoice and sales contract from inquiry screens.
  • Sales Tax codes accommodate sales tax authorities (jurisdictions) with a breakdown of tax rates into state, county and local rates.
  • Sales Tax reports break out taxable and non-taxable transactions, breaking out the liability amounts on the state, county and local level for a user specified date range.
  • Commission reporting with the option to calculate based on orders invoiced or orders paid. Commission reports also have the option to deduct a user specified overhead percentage.
  • Ability to enter and track customer deposits and prepayments.
  • Comprehensive credit checking during sales entry.

Bank Reconciliation

The Bank Reconciliation Module accommodates both miscellaneous cash transactions and transactions that occur in all other ProDealer modules. This module contains the following features:

  • Multi-company capability.
  • Unlimited banks and bank accounts.
  • Integrates transactions from all other ProDealer modules.
  • Manual transaction entry.
  • Computer generated deposit slips.
  • Comprehensive inquiry screen with ability to drill down to all original transactions and supporting documents.
  • Transfers between accounts.
  • Void checks.
  • Stop payments.
  • Recurring transactions.
  • Transactions registers by Origin, Bank Account, Transaction, Date, and Type.
  • Missing & Duplicate Checks Report.
  • Undeposited Receipts Report.
  • Detail and summary reconciliation registers.

Billing

The Billings Module accommodates invoicing of services and sales that are not generated through the sales order processing module. This module includes the following features:

  • Multi-company capability.
  • Unlimited ship-to addresses per customer.
  • Recurring invoices.
  • Quotes are easily entered and converted into invoices when needed.
  • Invoices print in batches or immediately upon entry.
  • Detailed history of invoices in on-line inquiries and reports.
  • Sales Analysis reports by Price Class, Products and Services, Customer Type, Sales Rep, and State.
  • Sales Taxes calculated according to ship-to address.
  • Option to tax freight charges.

General Ledger

The General Ledger module provides current and comprehensive financial reporting. This module contains the following features:

  • Multi-company capability with consolidation of up to 30 subsidiary companies with the same or different chart of accounts.
  • Account codes support divisional and departmental accounting.
  • 3-year active fiscal calendar allows data entry in past, current, and next year, with supervisory lock-out of closed off periods.
  • Journal entries may be posted without closing prior period.
  • Auto-reversing journal transactions.
  • Recurring journal transactions.
  • Statement generator allows user-defined custom financial statements.
  • Inquiry screens allow access to all original documents.

Inventory Control

The Inventory Control Module is designed to provide complete up-to-date on hand and on order inventory information. This module includes the following features:

  • Unique Internal Tracking # assigned to all Serialized Items
  • Whole # basis to track quantities and costs
  • 5-way look up of Serialized Items in Current and History database – based on Item Code, Description, Serial #, Location and Tracking #
  • Information accessible from Master Item view – Serialized Item Detail, Buy History (including Vendor, Buyer, Tracking #, Date, Cost and sell information), Sell History (including Customer, Seller, Tracking #, Selling Price, Date, Order # and buy information)
  • Function to change the Item Code of Serialized Items
  • Function to change the cost of Serialized Items with automatic interface to the General Ledger

Payroll Processing

The Payroll Processing Module is designed to handle basic payroll functions with a multi-company capability. This module includes the following features:

  • Complete Payroll Time Card Entry and editing capabilities for hourly and salaried personnel.
  • Automatic and manual time card entry.
  • Calculation and printing of payroll checks.
  • Unlimited number of deduction and earnings codes.
  • Multiple earnings codes included on one check.
  • Tax categories for earnings.
  • Unlimited number of deductions per employee.
  • Non-tax type deductions computed by percent or fixed dollar amounts with not-to-exceed limits for any per period frequencies.
  • Bonus checks with FICA deductions only.
  • Separate G/L distributions for each earnings or deduction code.
  • Input data validity checking.
  • Input data verification.
  • Magnetic Media file preparation of 1099 and W-2 forms.
  • Check voiding and reconciliation functions.

Purchase Orders

The Purchase Order Processing module is designed to provide complete up-to-date information to support management of purchasing and inventory control. This module includes the following features:

  • Multi-company capability
  • Multi-warehouse capability
  • Unlimited Ship-to addresses
  • Unlimited Remit-to addresses
  • Buyer and Ship Via codes
  • Easy purchase order entry
  • Line items may be assigned to customers
  • Reprint purchase orders at any time, from history
  • Inventory is automatically updated as purchase orders and receipts are posted
  • On-line inquiry of all purchase order data
  • On-line inquiry of all inventory data
  • Standard/Recurring purchase orders
  • Automatic creation of AP vouchers for purchases
  • Automatic and manual close of purchase orders
  • Ability to add Parts List, Serial #, Long Description, Location to each item during the Receive process
  • Documents on demand related to Purchase
  • Orders
  • Purchase Order
  • Receiving Document
  • Technical Work Order
  • Shipping Work Order
  • Documents can be printed on plain paper in “graphical” form and also faxed or emailed automatically
  • Purchase Order List – displays all Purchase Orders in list form with staged drill down access to the PO detail
  • Print of item labels for stocked Serialized items with identifying information for easy tracking
  • The ProDealer cross reference feature allows instant and easy access to any account by typing a few letters that begin any word or words in the account name
  • At any point of entry, ProDealer Find It and Quick Menus allow the user to perform different functions and return to the primary task instantly

Sales Orders

The Sales Order Processing Module incorporates all functions of sales order entry, invoicing, and sales analysis into one system. This module includes the following features:

  • Entry of sales orders to be fulfilled with stock automatically committed
  • Picking tickets printed on demand
  • Filled sales orders released for invoicing with stock automatically reduced
  • Comprehensive RMA processing
  • Credit checking warns or blocks sales entries to specific customers
  • Quotes easily entered and converted into orders
  • Invoices may be reprinted at any time
  • Unlimited ship-to addresses for each customer
  • Sales taxes calculated according to ship-to address
  • Blind ship document capabilities
  • “Bulk“ allocate quantity of Serialized items in batch
  • Commission Report showing paid Sales Orders with Net Margin per transaction information
  • Capability to ”split“ net margin on an item which is bought and sold by different Sales Reps
  • Function to automatically assign shipping and technical costs to Sales and Purchase Orders or Sales Reps for Commission Report purposes through the AP Voucher system and General Journal system
  • Sales Order List – displays all Sales Orders in list form with staged drill down access to the Order detail
  • Open Sales Order report
  • Interoffice Net Margin report – for items which are bought and sold by different Sales Reps
  • Documents can be printed on plain paper in ”graphical“ form and also faxed or emailed automatically
  • Multi-company capability
  • Detailed history of orders in on-line inquiry and reports
  • Sales Analysis reports by price class, customer, customer type and sales representative
  • Sales Analysis report showing customers by sales volume
  • Quote Analysis report
  • The ProDealer cross reference feature allows instant and easy access to any account by typing a few letters that begin any word or words in the account name
  • At any point of entry, ProDealer Find It and Quick Menus allow the user to perform different functions and return to the primary task instantly

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