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Business Software Accounting

A full ERP system designed by Business Software.
Questions about Business Software Accounting? Call (800) 827-1151 and talk to a software expert now.

Software Includes Documentation, Help Screens And Report Generator

All modules interface into general ledger or can be set up individually as stand alone modules. Multiple companies can run on the same computer, the same programs at the same time. The forms control module allows use of generic forms including laser forms for checks, Invoices, statements, purchase orders, and others.

Internet Accounting Features:

  • Use your Windows, Unix, Linux, or Mac Browser with our Accounting
  • Source Code Available
  • E-Mail Invoices, Statements, Purchase Orders, and Quotes
  • Support - Installation - Training
  • Generic Forms - Specialized Report Capabilities
  • Do Accounting for Multiple Companies on the same computer
  • Data files with up to a million records handled easily

Accounts Payable

Voucher Controlled System. Invoices May Be Distributed To 99 Expense Accounts. Both Manual Checks And Computer Checks May Be Processed. Prints Aging Report And Cash Requirements Report. Invoice History File Is Maintained. Check Reconciliation System. Prints 1099 Forms. Check printing from different bank accounts. Allows Partial Payment of Invoices.

FEATURES

SUPPLIER ENTRY

  • Used for setting up supplier information.
  • Name, address and payment information.
  • Can set up suppliers in different types of groupings.
  • Pay name address if different from the supplier.
  • Miscellaneous comment lines.

INVOICE ENTRY

  • Used for creating invoices.
  • 99 G/L distributions available per voice.
  • Allows entry of prepaid invoices.

RECURRING ENTRY

  • Used for setting up invoices that recur monthly.
  • Invoices with the same amount and distribution.

PAYMENT SELECTION

  • Allows multiple payment selection and options.

CHECKS

  • Allows check printing from different bank accounts.
  • Allows partial payment on invoices.
  • Ability to void and reprint checks.
  • Demand or batch check printing.
  • User defined check format for low cost checks.

INVOICE INQUIRY

  • Displays open and prepaid invoices that have not been processed through the check register.

BALANCE INQUIRY

  • Displays total aging of all or selected accounts.

HISTORY INQUIRY

  • Displays paid invoices.

INTERFACE

  • Interface with General Ledger or stand alone.
  • Job Cost interface.

BUILD REPORT

  • Used for creating simple reports.

Accounts Receivable

Open Item Or Balance Forward By Account. User defined charges and descriptions. Contract Or recurring billings are available. Paid Invoice History Is Maintained. Sales Tax reporting module. The Aged Trial Balance may be printed in detail or summary by customer with your aging criteria. A Delinquent Trial Balance is also available. Prints both invoices and statements.

FEATURES

ACCOUNT ENTRY

  • Used for entering account name, address and billing information. The ability to set up different types of account groupings. Miscellaneous comment lines.

INVOICING

  • 99 detail transaction lines for each invoice.
  • Note feature is used to add miscellaneous notes.
  • User defined invoice format for purchasing low cost forms.
  • Flexible terms and aging periods.
  • User defined transaction rate and price file.

CONTRACT BILLING

  • Creates invoices with a set amount for each billing cycle.

PAYMENTS

  • Supports partial payments.
  • Allows payment against balance or each invoice.

INVOICE INQUIRY

  • Displays open invoices and their aging.

BALANCE INQUIRY

  • Displays a total aging of all or selected accounts.

HISTORY INQUIRY

  • Displays invoices that have been paid.

FINANCE CHARGES

  • Optional: Creates finance charge invoices.

STATEMENTS

  • Optional: Creates Statements.
  • User defined statement format for low cost forms.

INTERFACE

  • Interface with General Ledger or stand alone.
  • Job Cost interface.

BUILD REPORT

  • Used for creating simple reports.

Fixed Assets

Fixed Asset Entry is Used to enter information on each asset. A monthly or yearly depreciation calculation is used to calculate depreciation in the following methods: Straight Line, Declining Balance, Double declining balance, Sum of the years digits, Accelerated cost recovery system (ACRS), Alternate straight line (ACRS), and MACRS.

FEATURES

FIXED ASSETS

  • Used to enter information on each asset.
  • Monthly or yearly depreciation.
  • Depreciation calculation used to calculate depreciation.
  • Depreciations Include:
  • Straight Line
  • Declining Balance
  • Double declining balance.
  • Sum of the years digits.
  • Accelerated cost recovery system. (ACRS)
  • Alternate straight line. (ACRS)
  • MACRS

INTERFACE

  • Interface to General Ledger

BUILD REPORT

  • Used for creating simple reports

General Ledger

11 Digit Account Number With Profit Center Capability. Budgets And Last Year Comparatives On Financial Statement. All transactions Can Be Printed On Year End General Ledger. 99 Schedules May Be Printed On Both Balance Sheet And Profit & Loss. A Financial Report Generator that Prints special Budget Reports, Financial Reports, even a 12 month Spread Sheet of Profit & Loss.

FEATURES

CHART OF ACCOUNT ENTRY

  • Includes 134 suggested accounts for startup.
  • Up to 11 digit account number.
  • Allows multiple profit centers.
  • Format code is set up for each account to indicate if it is a balance sheet or a profit and loss.
  • Allows posting to prior periods.

FISCAL DATE ENTRY

  • Up to 13 user defined fiscal periods.
  • Allows posting to prior periods.

JOURNAL ENTRY

  • Used for entering general ledger account transactions.

RECURRING JOURNAL ENTRY

  • Used for entering general ledger account transactions that will be posted to general ledger repeatedly each month.

ACCOUNT INQUIRY

  • Displays transaction detail and totals for accounts range, date range and for a given profit center.

REPORT CODE ENTRY

  • User defined parameters for creating financial reports.

REPORT GROUP CODE ENTRY

  • Used with a specific report code to produce a financial report.

BUILD REPORT

  • Used for creating simple reports.

Inventory

This is A Single Or Multiple Location Inventory. Customer Contract Pricing By Customer, Item, Inventory Groups, Serial Inventory, Cross Reference Inventory, Sales Kits and individual Unit Of Measures are available. There are Nine Price Levels. The Inventory Part Number is 15 alphanumeric characters. A Group Classification is assigned all Inventory Items so that totals by groupings can be achieved. Physical Inventory Control on all or partial of inventory. Price List, Value Report, Under stocked Report and Over stocked Reports are available.

FEATURES

INVENTORY ENTRY

  • Used for setting up inventory description, quantity and pricing.
  • Supports automatic pricing with 9 levels for each item.

GROUP ENTRY

  • Used for setting up headings for inventory reports that are printed in group sequence and assigning general ledger sales account numbers.

RECEIPTS ENTRY

  • Used for entering the quantity and cost of inventory received.

ADJUSTMENT ENTRY

  • Used to make changes to quantities in the inventory file.

CONTRACT PRICE ENTRY

  • Used for setting up individual pricing for an account.

REPLACEMENT PART ENTRY

  • Used for cross referencing supplier inventory part numbers to other supplier part numbers.

SALES KIT ENTRY

  • Used for setting up inventory sales kits and parts kits.

SERIAL INVENTORY ENTRY

  • Used for entering inventory serial numbers

LOCATION & SIZE ENTRY

  • Used to keep record of an inventory item that has multiple warehouse locations and or sizes.

LOCATION/SIZE PRICE ENTRY

  • Used for entering a price for a specific location or size that does not match the price on the inventory file for that item.

PHYSICAL INVENTORY ENTRY

  • Used for entering inventory quantities during physical inventory.

BUILD REPORT

  • Used for creating simple reports.

Job Cost Software

Features

  • Tracks costs and profit on each job.
  • Tracks cost on material, labor, equipment, subcontractor.
  • Actual cost to the estimate cost comparison.
  • Maintains detail and summary expense history.
  • User defined cost center phases.
  • Screen display of jobs and cost centers.
  • Automatic job number conversion from estimate to job.
  • Job cost can be stand alone module.
  • Estimate Display:
    • Displays cost center section totals for a given job.
  • Job Cost Display:
    • Displays estimate and actual cost on individual cost center.
  • Interface:
    • Interfaces expenses from Accounts Payable.
    • Interfaces invoice amounts and payment amounts from Accounts Receivable.
  • Prints Aged Trial Balance from Accounts Receivable showing retention.
  • Build Report: Used for creating simple reports.
  • Standard Reports
  • Job Master Report:
    • Prints all jobs or selective jobs.
    • Cost Center Report: Prints all cost centers or selective cost centers.
    • Estimate Report: Prints the estimate cost for a job.
    • Expense Edit Report: Prints new expenses for a job..
    • Expense Journal: Prints audit trail of all new expenses…
    • Job Cost Report: Prints job cost information in summary by cost center…
    • Job Cost History Report: Prints all or selective jobs in summary or detail…
    • Work In Progress Report: Prints a financial status of all jobs…
    • Gift Certificate Report: Prints all or selected gift certificates.

Light Manufacturing

Requires Inventory. Maintains Multi-Level Bill Of Material File. Job Ticket with Ability to Print Bill Of Material Explosion. Updates Finished Goods And Raw Material in Inventory.

FEATURES

BILL OF MATERIAL

  • Requires Inventory.
  • Used for entering inventory items that make up bill of material.
  • Allows multi-level bill of materials.
  • Maintains raw material in process for each inventory item.
  • Allows raw material substitution when entering job ticket.
  • Maintains manufacturing control through job ticket entry.

JOB TICKET ENTRY

  • Used for entering bill of materials for all jobs that are to be manufactured.

INTERFACE

  • Interface to Inventory.

BUILD REPORT

  • Used for creating simple reports.

Order Entry

Requires Accounts Receivable And Inventory. Order Entry Interfaces With The Customer File, Ship To File, Inventory File, Customer Contract Price File, Cross Reference File, Unit Of Measure File, Sales Kit File And Serial File. Customer Sales Analysis Maintains 12 Months Of History By Item. Inventory Sales Analysis Maintains 10 Years Of Item Sales History. Prints Picking Slips, Packing Slips and Invoices.

FEATURES

ORDER ENTRY

  • Requires Accounts Receivable and Inventory.
  • Multiple ship to addresses per customer.
  • Handles up to 9999 transactions lines.
  • Allows optionally printing of packing slip and invoice.
  • Maintains complete transaction detail on order history file.
  • User defined packing slip format for purchasing low cost forms.
  • User defined invoice format for purchasing low cost forms.
  • Allows batch or immediate invoicing.
  • Automatic filling of backorders.
  • Automatic parts kits.
  • Multiple warehouse locations.
  • Unit Of measure conversion.
  • Automatic parts replacement.
  • Serial inventory control.

INTERFACE

  • General Ledger interface
  • Accounts Receivable interface
  • Inventory interface
  • Job Cost interface
  • Interface from Quote

BUILD REPORT

  • Used for creating simple reports

Payroll

Hourly Or Salary Employees. User Defined Earning Codes And Deductions. Prints Quarterly Reports And W2’s. Manual Or Automatic Checks Are Provided In Time Card Entry. A Payroll Reporter program that allows you to print earnings and deductions for special payroll reports, such as, deduction plans or union reports. Supports Cafeteria and 401K Plans.

FEATURES

EMPLOYEE ENTRY

  • Used for setting up employee payroll information.

EARNING CODE ENTRY

  • Used for setting up employee earning codes.

DEDUCTION CODE ENTRY

  • Used for setting up employee deduction codes, such as, taxes, pensions plans, insurance and 401K.

CLEAR PAY PERIODS

  • Clears employee month to date, quarter to date and year to date earnings and deductions.

AUTOMATIC TIME CARDS

  • Used to create employee time cards

TIME CARD ENTRY

  • Used for setting up the employee earnings and deductions. Supports manual, automatic check and adjustments.

EARNINGS DISPLAY

  • Displays employee’s month to date, quarter to date and year to date earnings and hours.

DEDUCTION DISPLAY

  • Displays employee’s month to date, quarter to date and year to date deductions.

EMPLOYER DISPLAY

  • Displays accumulated deductions for employer month to date, quarter to date and year to date deductions.

REPORT ENTRY

  • User defined format to create miscellaneous payroll reports.

INTERFACE

  • Interface with General Ledger or stand alone.
  • Job Cost interface.

BUILD REPORT

  • Used for creating simple reports.

Purchase Order

Requires Accounts Payable And Inventory. Purchase Order Interfaces With The Vendor File, Inventory File , Unit Of Measure File and Serial File. Inventory History is maintained on all Items Purchased showing date, cost and vendor information. A complete Purchase Order History is available.

FEATURES

PURCHASE ORDER ENTRY

  • Requires Accounts Payable and Inventory.
  • Used for entering supplier address, ship to address and shipping instructions, inventory line items and miscellaneous charges.
  • Serial inventory.
  • Handles up to 9999 transaction lines.
  • Automatically updates inventory quantities, cost and pricing.
  • Unit of measure conversions.
  • Automatic purchase orders based on inventory requirements.
  • User defined P/O format for purchasing low cost forms.

HISTORY INQUIRY

  • Displays individual inventory receipts with supplier cost.

INTERFACE

  • Inventory Interface.
  • General Ledger Interface.
  • Job Cost Interface.
  • Interface from Accounts Payable.

BUILD REPORT

  • Used for creating simple reports.

Quotes

Requires Accounts Receivable And Inventory. Quote Entry Interfaces With The Customer File, Ship To File, Inventory File, Customer Contract Price File, Cross Reference File, Unit Of Measure File, Sales Kit File And Serial File. The Quote System prints a Quote, Work Sheet with cost and allows interface to Order Entry.

FEATURES

QUOTE ENTRY

  • Requires Accounts Receivable, Inventory and Order Entry.
  • Creates Quotes without changing inventory.
  • Can build a quote from existing inventory.
  • Can build an order in Order Entry from an existing quote.
  • Produces a quote worksheet with optional cost and profit.
  • Multiple ship to addresses per customer.
  • Handles up to 9999 transaction lines.
  • User defined quote form.
  • Automatic sales kits.
  • Serial inventory.
  • Produces professional quotes or proposal for your customer.

INTERFACE

  • Order Entry interface.

BUILD REPORT

  • Used for creating simple reports.

Retail Software

POINT OF SALE SOFTWARE

  • Point of Sale Software For Networks and the Internet
  • Point of Sale Software Includes Documentation and Help Screens

Features

  • Point of Sale: Requires Accounts Receivable and Inventory. User defined transactions to fit specific sales requirements. User defined invoice format to fit standard invoice or 40 column printer.
  • Up to 9 unit prices per item and customer contract pricing.
  • Automatic Posting to General Ledger.
  • Handles multiple tax authorities.
  • Allows mixed payment transactions.
  • Transaction Code Entry: Used to set up codes for sales, returns, paid on account, credit memos, debit memos, finance charges, discount, layaways and gift certificates. A rate or set price may be entered. Split commissions and commission percents.
  • Register Account Entry: Used for entering individual register setup information.
  • Invoice History Inquiry: Displays point of sale transactions by invoice number, customer account, customer name, invoice date or stock number.
  • Interface:
    • Interfaces to General Ledger.
    • Interfaces to Accounts Receivable.
    • Interfaces to Inventory.
  • Build Report:
    • Used for creating simple reports.
    • Standard Reports
  • Register Close Out: Prints daily summary of transactions for each cash register.
  • Detailed Sales Recap: Prints a report of sales and receipts for a given day for all registers.
  • Transaction Code Report: Prints the transaction billing codes.
  • Credit Card Report: Prints the credit card names that have been entered and can be used in Point of Sale Entry.
  • Register Control Report: Prints the cash register setup information.
  • Mailing List Labels: Prints the name of address of customers on labels.
  • Register Statistics: Prints a daily summary of transactions for all cash registers.
  • Layaway Report: Prints all or selected open layaways.
  • Gift Certificate Report: Prints all or selected gift certificates.
  • Credit Card Transactions: Prints a report of credit card accumulations to date.
  • Sales Analysis Report: Prints the accumulated M-T-D AND Y-T-D customers sales.

Wholesale Distribution Software

Our Wholesale Distribution Software is comprised of Order Entry, Inventory, Purchase Order, and Accounts Receivable. We have multiple pricing for customers and 8 inventory price categories. Sales kitting, Replacement parts and serialized inventory are some of the features of the software.

Work Orders

Features

Work Order Entry:

  • Requires Accounts Receivable, Inventory and Order Entry.
  • Can build a work order from existing work order.
  • Can build an order in order entry from an existing work order.
  • Multiple work location addresses per customer.
  • Maintains date and time when order is taken, scheduled, and closed.
  • Handles up to 9999 inventory transaction lines.
  • User defined work order print form.

Technician Entry:

  • Maintains Technician Name and address information.

Interface:

  • Order Entry interface.
  • Inventory interface.
  • Accounts Receivable interface.

Build Report:

  • Used for creating simple reports.

Standard Reports

Work Order Status Report:

  • Prints all or selective work orders.

Print Work Orders:

  • Prints all or selective work orders in user defined format.

Print Schedule:

  • Prints all or selective work order schedules.

Technician Report:

  • Prints technician name and address information.

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