Financial View

Complete cash, asset, and investment management. User-defined setup and strong security measures provide accurate audit reporting.

Caselle offers a comprehensive suite of financial software. Being able to create custom financial reports allows you more time to manage investments and assets. Fixed Assets and capital projects can be tracked for GASB reporting, which will dramatically reduce your external auditing costs.

Each product and its posted transactions can be audited from start to finish. Checks and incoming deposits are able to update to their respective databases so your entire organization is running smoothly and efficiently.

Accounts Payable

The Caselle Accounts Payable program is easy to set up, maintain, and it provides close control over monies due and payables. Interface this dynamic software to Caselle General Ledger and Requisitions and PO’s to enable full encumbrance accounting. Designed with efficiency and control in mind, the Caselle Accounts Payable program saves time and journal entries.

Software Features

• Multiple split distributions invoice with variable descriptions and GL account.
• Vendor defaults for description, GL acct., etc.
• Full purchase order interface.
• User-defined vendor history.
• 1099 capability
• Vendor Inquiry
• Complete audit trail
• Budget warnings and limits
• Excellent error correction
• Cash or accrual accounting
• User-defined approval limits
• Custom checks, warrants, vouchers
• Automatic discount calculations with table-driven codes

Sample Reports

• 1099’s
• 1099 Reconciliation
• Cash Requirement
• Check Registers
• Checks (laser, inkjet, or impact)
• Discounts Lost
• General Ledger Reconciliation
• Invoice Register
• Item Purchased (search by description)
• Paid Invoices
• Payment Approval
• Payment Selection
• Unpaid Invoices
• Vendor Form Letters
• Vendor History
• Vendor Labels

Interfaces With

• Check on Demand
• General Ledger
• Materials Management
• Project Management
• Requisitions and PO’s

Accounts Receivable

Accounts Receivable manages invoicing, billing, customer accounts, and payment entry. With its interface to the Caselle General Ledger, you can enable accrual accounting as well as stay on top of your collection needs.

Software Features

• Invoice, statement, and delinquent notice creation
• ýOpen Itemý or ýBalance Forwardý option by customer
• Automatic recurring invoices
• Automatic sales tax billing
• Automatic penalty billing
• Eliminates manual journal entries
• Pre-assigned GL accounts
• Deposit entry and tracking
• New account setup on the fly
• Default accounts streamline data entry
• Bill using rates, quantities, units, etc.
• Terms codes for net due days and automatic discounting

Sample Reports

• Aging Report
• Accounts Receivable by Category
• Billing Summary
• Customer History
• Customer Information
• Deposit List
• Invoice Register
• Transaction Allocation
• Transaction Register
• Transaction Summary

Interfaces With

• Cash Receipting
• Check on Demand
• General Ledger
• Materials Management

Asset Management

GASB compatible reporting made easy. The Caselle Asset Management program provides itemized control and depreciation for departmental assets. You can track fixed assets, create accurate, comprehensive management reports, and provide a clean audit trail.

Software Features

• Department calculations
• Unlimited depreciation history
• Control model, serial, and tag numbers
• Control inventory and location
• Depreciation - monthly, quarterly, semi-annual, annual

Depreciation Methods

• Straight Line Half-Year
• Straight Line
• Declining Balance
• Custom

Sample Reports

• Depreciation Schedule
• Asset Lists/Labels
• Asset Verification
• Acquisition
• Disposition
• Transfer

Interfaces With

• General Ledger
• Project Management

Cash Receipting

Front line cash collection tool that is easy to use and integrate. Single collection point for multiple billing types.

Convenient, accurate, and detailed account information is the net result of the Caselle Clarity Cash Receipting system. Cash Receipting provides daily cash control from point of payment to bank deposit. It instantly registers and prints all receipts from each individual workstation with a complete description, distribution, change due, and account balance.

Software Features

• Customer balance default
• Change due display
• Cut-off time display
• Manual allocations
• Split-entry
• Detailed receipts at point of payment
• Check validation
• User-defined workspaces
• Unlimited cash drawers

Sample Reports

• Receipt Register by date, receipt number, or revenue type
• Payment Register by date, receipt number, operator, and workspace
• Payment Register with check number, customer name, and amounts for bank deposits
• Deposit Lists
• Unupdated Payments
• General Ledger Update and Update Payments to other subsystems
• General Ledger Detail

Miscellaneous

• Online Inquiry with Accounts Receivable, Animal License, Business License, Court Management, Improvement Districts, and Utility Management
• Clear audit trails
• User-defined revenue types
• Pre-assigned GL accounts

Optional Add-on Modules

• Online Payments
• Credit Card Authorization
• Check Endorsement

Interfaces With

• Accounts Receivable
• Animal License
• Business License
• Cemetery Management
• Court Management
• Credit Card Authorization
• General Ledger
• Improvement Districts
• Online Payments
• Payroll
• Utility Management

Check on Demand

Manual checks can be burdensome, often requiring clerks to create a typed or hand-written check and then record the appropriate journal entries in the general ledger. Caselle Check on Demand makes it easy to print over-the-counter checks. In addition, you can print detailed reports, and import payee information from other Caselle Applications, such as Accounts Payable, Accounts Receivable, Animal License, Business License, Cemetery Management, Court Management, Payroll, Improvement Districts, and Utility Billing, to update the Caselle General Ledger automatically.

Software Features

• Print custom checks (laser or impact).
• Generate daily, weekly, and monthly check registers.
• Import checks from non-Caselle system.
• Update checks and expenses/liabilities to General Ledger and Bank Reconciliation.

Payee Information

• Search and import payee information from other Caselle programs.
• Save new payee information in an additional Payee Table.
• Search the Payee Table.

Use Check on Demand For

• Payroll transmittals
• Quick accounts payable payments
• Accounts receivable deposit refunds
• Utility billing deposit refunds
• Credit refunds

Interfaces With

• Accounts Payable
• Accounts Receivable
• Animal License
• Business License
• Cemetery Management
• Court Management
• General Ledger
• Improvement Districts
• Payroll
• Utility Management

Credit Card Authorization

The Caselle Credit Card Authorization module allows the cash receipting clerk to create a payment transaction and receive credit card authorization at the front counter or over the telephone. This eliminates the need to enter the payment transaction and then turn around and use the credit card machine to re-enter the payment information for credit card authorization.

Software Features

Interface to Third Party Credit Card Authorization Software

• Operator initiated credit card authorization from Cash Receipting.

Seamless Interface Between Third Party Software and Caselle Applications

• Integrated screens for Third Party software that match the look and feel of Cash Receipting.
• Immediate notification of credit card authorization.

Credit Card Number Encryption

• Protects customer information.

Additional Benefits

• Reduces risk of loss from bad checks.
• Increases revenue by enhancing customer compliance.
• Reduces labor costs.
• Eliminates ýmail floatý to earn interest faster.
• Offers customers flexible payment options.

Interfaces With

• Cash Receipting
• Online Payments

General Ledger

Complete financial reporting from beginning to end. Supports fund, grant and activity reporting.

The Caselle Clarity General Ledger incorporates true fund accounting to provide usable options to enter, inquire, and report financial information. Overall design and smooth data flow within the module are the result of hundreds of customers and auditors who use General Ledger in the real working world.

Software Features

General Ledger Reports

All General Ledger reports use the latest government reporting standards, allow standard and custom financial statements, use standard titles, descriptions, and objects, and sub-total by segment level.

• Account List
• Activity Reporting: Activity Account Detail/Summary, Activity Summary, Activity Transaction Register
• Allocations Accounts Detail Ledger
• Bank Reports: Reconciliation, Check / Deposit List, Check/Deposit Register.
• Budget Reports: Budget by Levels, Budget Proof, Budget Worksheet, State Budget Report

Budget Preparation

• New account setup during budget entry
• Annualization of current year actual
• Budget notes, routines (example, Copy from Prior Year Budget or Actual), worksheet
• Single and Multiple and worksheet entry modes.
• Select any fiscal year end for entries.
• Improved Redisplay with sorting filtering options.
• Delete entries for a specific budget level.
• Direct integration to Reports and Inquiry
• Final year-end budget, allows mid-year adjustments, multiple levels
• Budget Worksheet with enhanced features.

Bank Reconciliation

• Electronic bank reconciliation. Total integration with Accounts Payable, Payroll, Cash Receipting, and Check on Demand.
• Allows reconciliation for multiple banks and checking accounts. Tools for quick entry.
• Bank reconciliation reports: Reconciliation, Outstanding and Cleared Checks, Outstanding and Cleared Deposits

Positive Pay

• Create Positive Pay Formats to match your bank’s requirements.
• Create more than one format.

Import Cleared Checks

Inquiry

• Separate Inquiry for Account, Activity, Grant, and Journal.
• Enhanced Inquiry tools.

Journals

• Copy journal entries from one journal or period to another journal or period.

Import Amounts

• Import Activity and Job numbers.
• Select budget level for budget type journals.
• Default Round Amounts and Ignore Sign settings.

Reversing Entries

• Create reversing entries at the same time regular entries are created.

Budget Journals

• Assign multiple budget levels to budget type journals.

Categories

• Categories table: Associate categories with accounts in the Categories view or Chart of Accounts view.

Interfaces With

• Accounts Payable
• Accounts Receivable
• Asset Management
• Cash Receipting
• Check on Demand
• GL Investment Management
• GL Interest Allocations
• Improvement Districts
• Materials Management
• Payroll
• Project Management
• Requisitions and PO’s
• Service Orders
• Timekeeping
• Utility Management

General Ledger Interest Allocation

The Caselle General Ledger Interest Allocation module eliminates the need to use a separate spreadsheet to track interest allocations and manually enter interest allocation journal entries. Run Interest Allocation to review each account balance that has been selected for interest allocations, create allocations for the selected funds, and post the appropriate amount to each fund.

Software Features

Types of Interest Allocations

• Average Daily Balance
• Monthly Ending Balance
• Monthly Beginning Balance
• Fixed Amounts (Pre-set Fixed Ratios)

Setup Multiple Allocations

• Improves efficiency.
• One time setup.
• Print interest allocation reports for review.

Allocate Interest Amount

• Allocates automatically.
• Users can enter the allocation amount if the allocation is not targeted to a specific account.

General Ledger Interface

• Built into General Ledger program.
• Eliminates need to launch/use a separate spreadsheet program.
• Eliminates additional journal entries.
• Maintains consistent formulas.
• Removes the need to reload monthly rates and budgeting a set ratio per month.
• Allocating interest is determined by user.

Interfaces With

• General Ledger

General Ledger Investments

The Caselle General Ledger Investment Management module will help you purchase, track, and redeem your investments; while using the least amount of your time. Investment entries can be set up to automatically create the journal entries needed to redeem the investment when the investment is mature. Each time you launch the General Ledger program, the number of investments that have been redeemed and the number of investments waiting to be redeemed will be displayed.

Software Features

Investment Redemption

• Removes additional journal entries to redeem investments.
• Allows you to set the redemption dates.
• Displays an alert when redemption date occurs.
• Option to redeem automatically or prompt user to redeem mature investments.

Investment Calculation

• Calculates the discount or premium based on par value and interest rate.

General Ledger Interface

• Built into General Ledger program.
• Eliminates need to launch/use a separate spreadsheet program.
• Eliminates additional journal entries.

Interfaces With

• General Ledger

Materials Management

Maintain accurate totals of on hand inventory. Issue parts and assemblies to jobs for accurate costing.

Use the Caselle Materials Management program by itself, or use it with the Caselle Project Management Suite to track inventory, simplify data entry and purchasing, and report material costs. Using Materials Management in conjunction with other programs in the Project Management Suite will help you fully comply with GASB 34 requirements for tracking and costing inventory.

Software Features

• GASB 34 tool
• Tight integration with Caselle Requisitions and Purchase Orders. Use reorder points to create requisitions. Use invoices to create new materials.
• Use sold inventory transactions to create invoices in Caselle’s Accounts Receivable.
• Sort inventory by department, description, location, or category.
• Bar code enabled.
• Vendor tracking by last purchase date and price.
• Digital image library.
• Reserve inventory for future projects
• Inventory value based on average cost, FIFO, or LIFO
• Project Management Interface enables: overhead and stores clearing calculations, pick lists to issue inventory automatically.
• Vendor part numbers
• Inventory reporting by location
• History tracks changes to record detail.

Sample Reports

• Inventory Adjustments
• Inventory History
• Inventory Levels (On-hand, Reorder Point)
• Inventory Lists
• Inventory Turnover
• Inventory Value
• Items on Order
• Materials Issuance
• Reserved Inventory
• Transaction Register
• Vendor List

Interfaces With

• Accounts Payable
• Accounts Receivable
• General Ledger
• Project Management
• Requisitions and PO’s

Project Management

Project Management uses robust tools to track a job from start to finish. These tools help you estimate, reserve, and release materials; accumulate costs for labor, equipment, and materials; close a job; and create fixed assets for mass units based on actual job costs. A seamless interface to other Caselle applications allows access to direct labor, equipment, and material costs.

Software Features

• Job Order Types
• Standard Assembly Units
• Project Estimation
• Project Authorization
• Materials Reserve
• Materials Release and Pull List
• Project Closing
• Variance Reporting
• Information Drill-Down
• Integration with Other Caselle Applications

Benefits

• Assists with project estimation.
• Helps forecast costs for customer contributions.
• Minimizes involvement of operating employees.
• Provides easier implementation of GASB 34 requirements.
• Yields more accurate, detailed information to allow better financial reporting.
• Facilitates better management of fixed assets, project costs, and long-range capital planning.

Interfaces With

• Accounts Payable
• Accounts Receivable
• Asset Management
• General Ledger
• Materials Management
• Payroll 2.x and
• Timekeeping

Requisitions and Purchase Orders

Issue requisitions by department. Paperless approvals. Encumber expense accounts for future budgeting and control spending.

Placing an order just got easier with Caselle Requisitions and PO’s. This highly functional purchasing and reporting module puts you in control and provides greater departmental efficiency. Interfacing this module with the Caselle General Ledger will enable fully automated encumbrance accounting. You can enter requisitions and purchase orders by line item with multiple GL distributions. Requisitions and PO’s has the same easy entry capabilities as the Caselle Accounts Payable.

Software Features

• Controlled acceptance of requisitions and purchase orders.
• Auto-interface to Caselle Materials Management to create purchase orders and receive inventory items.
• Open and closed purchase order tracking.
• Simple routines to close open purchase orders and encumbrance GL entries.
• Multiple shipping addresses
• Multiple GL distributions
• Purchase order receiving entry
• Blanket purchase orders

Search By

• Requisition number, purchase order number, vendor number, and vendor name.

Requisition Sample Reports

• Requisitions (custom)
• Requisition Register
• Requisitions versus Budget
• Requisition Status

Purchase Order Sample Reports

• Purchase Orders (custom)
• Purchase Order Register
• Purchase Order Audit Trail
• Purchase Order Exception
• Purchase Order Receiving

Interfaces With

• Accounts Payable
• General Ledger
• Materials Management