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COA Solutions eFinancials

A full ERP system designed by COA Solutions.
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COA Solutions eFinancials is an advanced and comprehensive suite of fully integrated web-based financial management applications designed to address an organizations requirement of providing a highly functional and reliable financial management system at both a reasonable cost and implementation timeline. COA Solutions eFinancial architecture utilizes Oracle for seamless RDBMS integration throughout the financial suite. COA Solutions financial product’s leverage the latest in Oracle 9i/10g technologies and browser/web based client access. COA Solutions eFinancials has a multitude of reporting and analysis tools built-in to the application core, including the flexibility of XML based standard reports, desktop analyzer, and easy-to-use data query capabilities. Further, COA Solutions has partnered with Business Objects and provides fully integrated and certified data universes allowing unmatched report writing, data graphing, and OLAP data analysis.

COA Solutions eProcurement including full scale document imaging and document indexing capabilities, as well as complete workflow management access technologies compliments the COA solutions eFinancials Accounting system.

Core modules include Financial Management (General Ledger, Accounts Payable, Accounts Receivable & Billing, Job & Project Costing, Fixed Assets), Procurement Management (Purchase Order, Provisioning, Requisitioning including commitment/encumbrance accounting and funds tracking), Inventory Management and Business Intelligence solutions.

Accounts Payable

The powerful features of eFinancials Accounts Payable allow constant monitoring and reporting of payables/outstandings and complete cash control. The Accounts Payable system caters to any payment type. It is fully integrated with eFinancials General Ledger, consequently all entries made to eFinancials Accounts Payable are simultaneously reflected in the General Ledger. In addition, the eFinancials Accounts Payable allows for the creation of any number of separate Accounts Payable ledgers.

eFinancials Accounts Payable includes an Invoice Register to track invoices. Accounts Payable automatically generates proposed payments by examining due dates with discounts automatically taken and disputed items automatically excluded. A proposed payments list can then be modified to fit within cash flow constraints for complete cash control. Manual payments of any type are catered for, as is the preparation and printing of remittance advice, checks, and electronic payments preparation.

Key features include

  • Multi-Ledger
  • Multi-Application
  • Multi-Currency
  • Multi-Payment
  • Multi-Period
  • Multi-VAT Rates with auto-apportionment option
  • Multi-Transaction Type
  • Multi-Discount Terms
  • Invoice Register
  • Common Supplier/Customer capability

Accounts Receivable

The powerful features of eFinancials Accounts Receivable allow constant monitoring and reporting of all receivables. The ability to set up as many receivables sub-ledgers as necessary provides the framework for the existence of multiple ledgers reflecting either different companies, receivables (e.g. expense, credit card), divisions or customer types within an organization. To maintain total flexibility, each separate ledger can operate with its own period definitions and differ from the General Ledger current accounting period.

eFinancials Accounts Receivable has been designed to give the user total flexibility in dealing with cash receipts or any other payment receipt type. Standard Accounts Receivable reports include Customer Statements, Ageing Reports, Cash Flow, Credit management and Budget Performance.

Credit management is a powerful eFinancials Accounts Receivable feature. Credit managers are provided with special inquiries, which enable them to monitor customer outstanding balances rapidly. They can attach comments regarding a customer or regarding an outstanding invoice. Disputed items can be marked and controlled. Credit control reports analyze outstanding balances by both the customer and credit manager.

Key features include

  • Multi-Ledger
  • Multi-Application
  • Multi-Currency
  • Multi-Payment
  • Multi-Period
  • Multi-VAT Rates
  • Multi-Transaction Type
  • Multi-Discount Terms
  • Sales Invoicing Module
  • Comprehensive Credit Control
  • Common Customer/Supplier capability
  • Template Invoice Creation
  • Installment Plan Processing
  • Direct Debits Enhancement ( Audis compliance)
  • Late Payment Interest Processing
  • Pre-Litigation Processing
  • Email Interaction

Corporate Reporting

eFinancials Corporate Reporting provides a corporate consolidation facility for the General Ledger that is particularly suited to multi-company, and international corporations. It extracts actual or budget amounts from local General Ledgers and generates actual or budget journal entries that can be posted into a head office General Ledger for consolidation purposes.

Users can identify the cost centre/account/activity/job combinations that will be extracted by the Corporate Reporting module for consolidation purposes. The Corporate Reporting module generates journal entries for the extracted values that can be posted to another consolidation General Ledger (which can be at a remote site and maintained in a different currency). Values can be extracted from codes at any level within any of the element structures. This allows you to extract summarized information for consolidation. However, these codes must be defined as postable and bottom level in the consolidating General Ledger. Actual or budget values can be extracted for consolidation.

Fixed Assets Management

The system is fully integrated within a single Oracle database environment. The integration of eFinancials Fixed Assets with eFinancials General Ledger is achieved by utilising the optional Job/Project code of the Chart of Accounts for the identification of asset records. Thus, the system provides a unique asset number for each asset, which may contain up to eight alpha numeric characters and enables the entry of asset details either manually within eFinancials Fixed Assets itself, or, electronically through the Accounts Payable and Receivable modules automatically and immediately. The system eliminates the need to enter the same transaction more than once or even provide for an interface between the ledgers.

It is important to note that eFinancials Fixed Asset is much more than a simple asset register with depreciation. Capital expenditure projects, which create one or many assets can be monitored and controlled. The system also holds a wealth of detail about assets other than financial information. Insurance cover and valuations, investment grants received, usage and maintenance history, and much more can also be held. In addition (by utilizing the PowerPad facility) you can add any amount of additional information and free text to the assets database.

Depreciation

eFinancials Fixed Assets is able to calculate depreciation based upon the following methods:

  • Straight Line
  • Declining Balance
  • Usage Based
  • Manual

General Ledger

General Ledger forms the backbone of the eFinancials suite. Underlying the General Ledger is the chart of accounts structure that organizes financial data into multiple, independent elements representing the organization, financial analysis and other related needs, e.g. Cost-centre, Account, Activity and Job. Each element is set up and exists as an independent element upon which multiple reporting and analysis views can be created at any time, initially or in the future. The multi-entity (e.g. multi-company, multi-fund, etc.) and multi-hierarchical nature of the system allows for one or more distinct organizations to be represented within General Ledger, with optional consolidation as appropriate. Each organization can be viewed in different ways yet with each structure/company sharing the same chart of accounts.

Changes to any of the hierarchies within an element are simple and when changing an element’s parent using the graphical drag-and-drop Chart of Accounts tool you redefine the hierarchy and adjust all records historical, current and future instantly. Each element can be composed of multiple independent hierarchies, each of which can be nested to multiple levels of depth.

*Key features include *

  • Multi-Company/Entity
  • Multi-Hierarchical
  • Multi-Ledger
  • Multi-Period
  • Multi-Journal
  • Multi-Currency
  • Multi-Cash Book with EFT option
  • On screen and auto-Bank Reconciliation
  • Financial and statistical Budgeting and Forecasting
  • Cross ledger drill
  • External drill down capability
  • External Interfaces via LINK
  • Integral Job/Project Costing
  • Commitment accounting

Purchase Order

The CedAr Financials Purchase Order Processing provides the Purchasing Department of any organization with a fully comprehensive purchase order processing facility. The CedAr Purchase Order processing incorporates the complete purchasing cycle involving the entry of supplied quotations, purchase order confirmation, goods receipts, quality assurance, invoice processing, and, where applicable, return of goods and credit note processing. Because the nature of purchasing can vary considerably from one organization to the next, CedAr Financials has been designed to maintain maximum flexibility. Integration with the CedAr Financials General Ledger, Accounts Payable, and Inventory Management delivers a fully integrated commercial and financial information management system offering the most advanced tracking and reporting facilities that help lead to maximum efficiency at minimum cost. Integration also means that financial management is provided with a fully functioning Commitment Accounting capability with optional, multi-level budget checking.

*Key features include *

  • Full Commitment Accounting
  • On-line available funds/budget checking
  • Multi-Location
  • Discounting
  • Auto-Numbering
  • Goods Receipt Function with Inspection
  • Batch/serial number option
  • Complete 3-way Invoice Matching
  • Comprehensive Status reporting
  • Reporting on Outstandings
  • Multi-expected Receipts

Requistioning

eFinancials Requisitioning is integrated fully with eFinancials Purchase Order Processing, eProcurement and Inventory/Stock Control. Requisitioning covers the entire scope of Purchasing from the entry and approval of Requisitions, through the creation of Requests for Information and evaluation of Supplier Quotations, to the assignment of items to Purchase Orders.

When used in conjunction with eFinancials Inventory/Stock Control, requisitions can be automatically generated to replenish stock items based upon user defined or historic usage criteria.

eFinancials Requisitioning is also fully integrated with eFinancials General Ledger, which means that effective financial control may be maintained. This includes the option of full Commitment Accounting.

Key features include

  • Suppliers Database
  • Requisition Approval
  • Stores Requisitions
  • Tendering
  • Supplier Quotations
  • Purchase Order Assignment
  • Full Commitment Accounting
  • On-line available funds/budget checking
  • Multi-location
  • Status reporting
  • Free text
  • Auto-numbering

Stock Management

eFinancials Stock Management provides a multiple warehouse and location framework feeding from Purchase and/or Sales Order Processing modules to give a wide range of analysis.

Inventory/Stock Control provides multiple product costing on an actual, standard, or moving average basis. Comprehensive inventory level and commitment reports and inquiries ensure that inventory levels are constantly monitored by the system and automatically maintained at optimum level.

Key features include

  • Multi-Warehouse/Location
  • FIFO, Average, Standard Costing
  • Stock Transfers, Issues, Adjustments
  • Inventory Batch Control
  • Physical inventory
  • Alternatives, Kits
  • Recommended re-order, lead times
  • Auto-replenishment eFinancials Requisitioning
  • A-B-C Analysis

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