AS/400 and iSeries

DAPREX Inc. provides a full range of integrated financial software applications for the iSeries and AS/400 systems. These powerful, yet competitively priced solutions are currently installed in a wide range of businesses and not-for-profit organizations. The entire product line is available as an ASP solution, supplying a secure Internet accessible software solution that meets the diverse needs of both well-established and growing companies.

DAPREX assists its customers throughout all phases of the planning and implementation process for a smooth and rapid deployment. Our experienced, professional staff is ready to provide all levels of connectivity and conversion assistance, systems integration, custom programming and comprehensive training in an effort to guarantee a seamless transition.

A/P Fund Accounting

Proper management of Accounts Payable can increase profitability, prevent costly errors and save time. The high speed, user friendly data entry programs perform on-line verification of all input, thereby reducing the possibility of errors, preventing duplicate payments and insuring accurate General Ledger data. Automated inter-fund allocation provides the crucial one-step approach to creating the Due To/From transactions at the time of invoice entry. Cash requirements can be analyzed in minutes, allowing you to take advantage of available discounts.

Extensive inquiries provide immediate access to vital vendor information, including a detailed invoice and payment history. Complete integration with the DAPREX Purchasing and General Ledger applications supplies the necessary links to ensure accurate data flowing across the database.

MANAGEMENT TOOLS

• Multi-fund, divisional, departmental and job structure
• Concurrent period processing
• Immediate posting to the General Ledger
• Powerful check writing capabilities
• Check reconciliation
• Instantaneous retrieval of vendor data via inquiries
• Aged accounts payable by vendor
• Detailed invoice and payment ledger
• 12 month purchase and discount history
• Check history
• Vendor 1099 reporting and forms
• Automated inter-fund accounting and distribution of expenses
• Transaction modification to open period transactions
• Purchase Order# reporting sub-system
• Security module limits access by user/menu option
• User/Entity security at Fund/Div/Dept./Job levels

FUNCTIONS

• Simplified data entry provides single entry update to related files
• On-line batch control totals and verification of all vendor data
• Predefined vendor defaults - division, department, job, expense account, payment terms, discount percentage
• Duplicate invoice and hand check detection
• Simultaneous entry for multiple accounting periods
• Unlimited expense distributions per invoice
• Invoice temporary hold, pay immediate, or permanent hold status
• Inter-fund assignment of payables
• Automatic allocation of expenses according to predetermined percentages
• Recurring accounts payable entry - variable frequencies
• Invoice comment entry
• Hand disbursement entry
• Void check procedure
• One-time vendor name entry for hand disbursements
• Temporary vendors for computer checks
• Quick-check processing
• Check Processing
• Optional selection by cutoff due date
• Partial and on-account payments
• Electronic payments
• Multiple checks per vendor as requested
• Multiple remit-to addresses per vendor
• On-line payment selection
• Check reprint capability
• Check reconciliation sub-system
• Comprehensive vendor inquiries
• Accessible by vendor #, name, invoice # and check #
• Vendor open invoices
• Aged accounts payable
• 12 month vendor purchases and discounts history
• Detailed check history
• Purchase and Disbursement Journal inquiries
• Flexible month end closing
• Preliminary reporting
• Accrual sub-system

REPORTING

• Vendor master lists
• Open Accounts Payable reports
• Detail and summary listings
• Current open invoices or due date cut off selection
• Cash requirements
• Month end A/P schedule
• Monthly Purchase and Disbursement Journals - detail and summary
• Monthly check register
• Detailed vendor ledger history
• 12 month vendor activity
• Check reconciliation listings
• Vendor 1099 forms and reporting
• Accounted/unaccounted for checks

Accounts Payable

Proper management of Accounts Payable can increase profitability, prevent costly errors and save time. The high speed, user friendly data entry programs perform on-line verification of all input, thereby reducing the possibility of errors, preventing duplicate payments and insuring accurate General Ledger data. Cash requirements can be analyzed in minutes, allowing you to take advantage of available discounts.

Extensive inquiries provide immediate access to vital vendor information, including a detailed invoice and payment history. Complete integration with the DAPREX Purchasing, and General Ledger applications supplies the necessary links to ensure accurate data flowing across the database.

MANAGEMENT TOOLS

• Multi-corporate, divisional, departmental and job structure
• Concurrent period processing
• Immediate posting to the General Ledger
• Powerful check writing capabilities
• Check reconciliation
• Instantaneous retrieval of vendor data via inquiries
• Aged accounts payable by vendor
• Detailed invoice and payment ledger
• Drill down to PO receipts as applicable
• 12 month purchase and discount history
• Check history
• Vendor 1099 reporting and forms
• Automated inter-company accounting and distribution of expenses
• Transaction modification to open period transactions
• Purchase Order# reporting sub-system
• Security module limits access by user/menu option
• User/Entity security at Corp/Div/Dept/Job levels

FUNCTIONS

• Simplified data entry provides single entry update to related files
• On-line batch control totals and verification of all vendor data
• Predefined vendor defaults - division, department, job, expense account, payment terms, discount percentage
• Duplicate invoice and hand check detection
• Simultaneous entry for multiple accounting periods
• Unlimited expense distributions per invoice
• Invoice temporary hold, pay immediate, or permanent hold status
• Inter-company assignment of payables
• Automatic allocation of expenses according to predetermined percentages
• Recurring accounts payable entry - variable frequencies
• Invoice comment entry
• Hand disbursement entry
• Void check procedure
• One-time vendor name entry for hand disbursements
• Temporary vendors for computer checks
• Quick-check processing
• Check Processing
• Optional selection by cutoff due date
• Partial and on-account payments
• Electronic payments
• Multiple checks per vendor as requested
• Multiple remit-to addresses per vendor
• On-line payment selection
• Check reprint capability
• Check reconciliation sub-system
• Comprehensive vendor inquiries
• Accessible by vendor #, name, invoice # and check #
• Vendor open invoices
• Aged accounts payable
• 12 month vendor purchases and discounts history
• Detailed check history
• Purchase and Disbursement Journal inquiries
• Flexible month end closing
• Preliminary reporting
• Accrual sub-system

REPORTING

• Vendor Master Lists
• Open Accounts Payable reports
• Detail and summary listings
• Current open invoices or due date cut off selection
• Cash requirements
• Month end A/P schedule
• Monthly Purchase and Disbursement Journals - detail and summary
• Monthly check register
• Detailed vendor ledger history
• 12 month vendor activity
• Check reconciliation listings
• Vendor 1099 forms and reporting
• Accounted/Unaccounted for checks

Accounts Receivable

Proper management of Accounts Receivable has a positive impact on cash flow and reduces bad debt. An accurate and up-to-date aged receivables listing can identify delinquent accounts and assist your credit department in maintaining control of those situations. Customer balances are re-aged daily and statements can be printed on demand. Finance charges can be applied to selected accounts.

Extensive inquiries provide immediate access to vital customer information, including aged A/R detail and complete invoice and payment history. Integration with the DAPREX Internal Note System provides a powerful tool for maintaining a tickler file for credit tracking.

MANAGEMENT TOOLS

• Open item system enables accurate receivables aging
• Daily aging of invoices immediately identifies overdue accounts
• Ability to set and monitor customer credit limits
• On-demand summary and detail aging reports
• Interactive screen inquiries provide access to detailed customer information
• Powerful cash receipts processing
• Finance charge billing
• Monthly detailed Sales Journal inquiry

FUNCTIONS

• Six user-defined aging categories
• Customer verification with each entry
• Automatic due date and discount calculation
• Flexible cash receipts processing
• Multiple deposit accounts
• Access by customer account#, name, invoice#, or invoice amount
• Full, partial and on-account payments
• Manual or automatic discount computation
• Multiple write-offs and adjustments per invoice
• Chargeback processing
• Selective statement cycles

Instantaneous Retrieval of Customer Data via Screen Inquiries

• Access by customer#, name and/or zip code
• Aged account detail by aging category
• Unlimited customer invoice and cash receipts history
• Delinquent account status
• Tickler file entry, inquiry and reporting
• Sales tax reporting
• Integration with the DAPREX General Ledger system

REPORTING

• Daily and monthly invoice registers
• Daily and monthly cash receipts journals
• Monthly cash adjustment analysis
• Monthly Sales Journal G/L detail
• Accounts Receivable Listing
• Summary and detail reports available on demand
• Agings by salesman, customer category, division
• Selected customers and aging categories
• Credit limit reporting
• Statement processing
• Selected aging categories
• Weekly, monthly, and on-demand
• Customer ledger history
• Customer labels
• Customer inactivity report
• Customer credit hold report
• 12 month sales

ACTFast Attendance Calendar

Timely attendance tracking can now be right at your fingertips. ACTFast’s real-time, on-line functionality assures speed and accuracy in maintaining and identifying attendance on a daily or hourly basis for every employee. The twelve months at a glance inquiry provides an overall picture of employee attendance with detailed data just a keystroke away. Total hours/days spent under any attendance code are computed automatically. All of ACTFast/400 attendance codes are user-defined, and can correspond with internal tracking requirements.

As a scheduling tool, ACTFast/400 facilitates conflict determination for vacations, leaves, etc. and even provides daily staffing requirements entry and reporting.

Best of all, data entry in ACTFast/400 can generate entries in the DAPREX Payroll/400 system. Interfaces with the Time Clock/400 system for comprehensive Time & Attendance tracking and Payroll posting.

MANAGEMENT TOOLS

• Handles multiple corporations, locations and departments
• Standard work week definitions
• Unlimited user-defined attendance codes and sub-codes
• 12 month employee calendar inquiry with full supporting detail
• Reduces payroll preparation time
• Conflict checking to ensure adequate staff coverage
• User/menu option security
• Management and employee level reporting

FUNCTIONS

• High speed data entry for one or all employees
• Track hours by attendance code
• Standard or variable comment entry
• Generate entries for transfer to payroll
• Advance scheduling entry
• Recurring benefits accrual
• Benefit rollover
• Track attendance and/or absence by:
  • Employee
  • Attendance code
  • Attendance sub-code
  • Day of the week
• Daily manpower requirements entry and reporting
• Automatic computation of attendance code totals
• Comprehensive inquiry and reporting
• Interfaces with Payroll/400 and Time Clock/400

Fixed Assets

The DAPREX Fixed Asset/400 system provides comprehensive fixed asset management. Assets can be tracked by corporate and location with an enormous amount of detailed information at your fingertips.

Asset product numbers, categories, classes, and types allow you to create a structure to correspond with your inventory if necessary and to meet all of your fixed asset needs. Fixed assets can be assigned serial, contract, and model numbers to fine tune asset management. Ownership and status codes define each asset’s useful life as well as its disposal. Salvage and residual value are maintained for fully depreciated assets.

Full blown depreciation and amortization schedules are included, including forbearance and capitalization. Maximum capitalization amounts per asset as well as forbearance or under construction months are available. Complete integration with the DAPREX General Ledger/400 and Accounts Payable applications insures timely and accurate recording of all monthly fixed asset depreciation transactions.

MANAGEMENT TOOLS

• Multi-corporate, multi-location capability
• Fixed asset status including:
  • Depreciated
  • Disposed
  • Under construction
  • Dropped
• Fifteen position alpha-numeric product number
• UPC code or alternate item number
• Five tiered asset structure: asset#/product#/category/class/type
• Depreciation terms
• Capitalization limits, interest amounts, and dates
• Forbearance months used
• Fully integrated with DAPREX General Ledger/400 and Accounts Payable systems

FUNCTIONS

• Track purchase price and date
• Useful life and depreciation months
• Residual and salvage values
• Asset identification by:
  • Location
  • Contract
  • Serial number
  • Model number
  • Individual ownership association by asset
• User-defined depreciation start date if other than acquisition date
• First month depreciation can include prior periods
• Automatic General Ledger transactions

REPORTING

• Assets by corporation and G/L Account#
• Assets by location
• Assets by Product#
• Depreciation schedule

G/L Advanced Report Writer

The G/L Report Writer’s flexible framework lets you design up to 999 formats for financial reporting. Existing G/L skeletons and financial analyses are used in conjunction with the report writer formats, providing ultimate flexibility. Any combination of historical, current, budget and forecast data can be created in a single report format using 10 user-defined columns. Choose the accounting period ranges on which to report and analyze data using result columns. Combine these functions with the consolidation and report suite capabilities of the system and generate your organization’s comprehensive financial reporting with a single keystroke.

MANAGEMENT TOOLS

• 999 report format definitions
• Use in with any of the 999 user-defined skeletons and financial analyses
• Multi-level reporting
• Detail and summary versions
• Generate individual and/or consolidated entity versions using one report format
• Suite reporting

FUNCTIONS

• Up to 10 user-defined columns per report format
• Create your own column headings
• Define data and result columns
• Indicate data type: actual, budget or forecast
• Combine actual and budget, actual and forecast, or budget and forecast in any column
• Select the desired accounting period range for each data type
• Designate specific entity(s) for each column
• Create result columns as sums, variances, percentages
• Show variances as dollars or percentages
• Contract-to-date reporting
• Automate report generation using suites
• Predefine entity selections
• Indicate report level and consolidation options
• Assign individual report headings

G/L Fund Accounting

General Ledger is the heart of the DAPREX/400 Fund Accounting applications. It validates and collects data from all the integrated systems, resulting in a comprehensive database for all financial analysis. The ability to run monthly as well as interim financial statements enables management to keep a finger on the pulse of the ever-changing financial status. Current, historical, budget and forecast data is maintained for comparative reporting.

The General Ledger’s flexible framework lets you mirror your own structure, providing the means by which to present data according to internal & external reporting requirements. A comprehensive set of on-demand reports and inquiries combined with a powerful, yet easy-to-use system, furnishes crucial financial information on an as needed basis. Complete integration with the other DAPREX applications assures accurate and timely recording of financial information.

MANAGEMENT TOOLS

• Multi-fund, divisional, departmental and job structure
• Standard chart of accounts shared by all entities
• Variable fiscal years for individual funds
• Automated inter-fund accounting
• Multifaceted reporting
• 999 user-defined financial statement formats
• Report cloning capability
• Multi-level detail and summary listings
• Variable consolidations
• Fiscal year crossover reporting
• Comparative reporting - current versus prior year
• Predefined report selections and descriptions
• User-defined financial analyses for ad hoc reporting
• Report Writer
• Immediate access to inquiries
• P&L and Balance Sheet - multi-level
• Account detail
• Subsidiary journal detail
• Drilldown to journal entry detail
• Comprehensive budget sub-system
• Multi-year budgets/forecasts with allocation options
• Detailed monthly budgeting by account
• Forecast revision entry and history
• Multiple forecast versions
• Budget/forecast cloning with % increase/decrease
• Ongoing update of actual to forecast
• Reporting includes actual vs. budget, actual vs. forecast and budget vs. forecast
• Predefined report selections and descriptions
• Automatic or manual allocation of expenses across cost center boundaries
• User-controlled fiscal closing and reopening cycle with automatic regeneration of opening balances
• Security module limits access by user/menu option and Fund/Division/Department/Job/Account

FUNCTIONS

• On-line verification of all input
• Multi-period processing
• Standard, recurring and automatic reversing entries
• High speed data entry via contra account processing
• Automatic or manual allocation of G/L entries across fund/divisional/departmental/job entities
• Detailed account audit trails
• Interim financial statements

REPORTING

• Chart of Accounts
• Actual, budget and forecast listings
• Detailed General Ledger
• Available for any contiguous period
• Select accounts, journals and/or JE descriptions
• Prior month balance forward option
• Trial Balance
• 12 month spread analysis for all or selected accounts
• Fund, divisional, departmental and job listings
• Financial Statements
• Balance Sheet
• Net Revenue/Loss statement
• 2 year comparative data
• Selective or full consolidation
• Divisional, departmental and job level P&Ls
• Complete supporting data
• One step selection of all reports for processing
• User defined report descriptions
• Budgeting
• Monthly budget variance
• Actual/budget performance analysis with quarterly projections
• Actual vs. budget, actual vs. forecast and budget vs. forecast comparative reporting
• Budget worksheet
• Budget change history
• Encumbrance reporting

General Ledger

General Ledger is the heart of the DAPREX/400 applications, serving both corporate and not-for-profit institutions. It validates and collects data from all the integrated systems, resulting in a comprehensive database for all financial analysis. The ability to run monthly as well as interim financial statements enables management to keep a finger on the pulse of the ever changing financial status. Detailed current, historical, budget and forecast data is maintained for comparative reporting.

The General Ledger’s flexible framework lets you mirror your own structure, providing the means by which to present the data according to internal reporting requirements. A comprehensive set of on-demand reports and inquiries combined with a powerful, yet easy to use system, furnishes crucial financial information on an as needed basis. Complete integration with the other DAPREX applications assures accurate and timely recording of financial data.

MANAGEMENT TOOLS

• Multi corporate, divisional, departmental and job structure
• Standard chart of accounts shared by all entities
• Automated inter-company accounting
• Multifaceted reporting
• 999 user-defined financial statement formats
• Report cloning capability
• Multi-level detail and summary listings
• Variable consolidations
• Fiscal year crossover reporting
• Comparative reporting - current versus prior year
• Predefined report selections and descriptions
• Report Writer
• Immediate access to inquiries
• P&L and Balance Sheet - multi-level
• Account detail
• Subsidiary journal detail
• Drilldown to journal entry detail
• Comprehensive budget sub-system
• Multi-year budgets/forecasts with allocation options
• Detailed monthly budgeting by account
• Forecast revision entry and history
• Multiple forecast versions
• Budget/forecast cloning with % increase/decrease
• Ongoing update of actual to forecast
• Reporting includes actual vs. budget, actual vs. forecast and budget vs. forecast
• Predefined report selections and descriptions
• Automatic or manual allocation of expenses across cost center boundaries
• User-controlled fiscal closing and reopening cycle with automatic regeneration of opening balances
• Security module limits access by user/menu option and Corporation/Division/Department/Job/Account

FUNCTIONS

• On-line verification of all input
• Multi-period processing
• Standard, recurring and automatic reversing entries
• High speed data entry via contra account processing
• Automatic or manual allocation of G/L entries across corporate/divisional/departmental/job entities
• Detailed account audit trails
• Interim financial statements

REPORTING

• Chart of Accounts
• Actual, budget and forecast listings
• Detailed General Ledger
• Available for any contiguous period
• Select accounts, journals and/or JE descriptions
• Prior month balance forward option
• Trial Balance
• 12 month spread analysis for all or selected accounts
• Corporate, divisional, departmental, and job listings
• Financial Statements
• Balance Sheet
• Profit & Loss statement
• 2 year comparative data
• Selective or full consolidation
• Divisional, departmental and job level P&Ls
• Complete supporting data
• One step selection of all reports for processing
• User defined report descriptions
• Budgeting
• Monthly budget variance
• Actual/budget performance analysis with quarterly projections
• Actual vs. budget, actual vs. forecast and budget vs. forecast comparative reporting
• Budget worksheet
• Budget change history

Inventory

The DAPREX/400 Inventory System provides real-time on-line access to vital inventory information. Both single and multiple warehouse operations can benefit from the system’s extensive inquiries, supplying product availability, costing, and sales data at each location. For the multi-warehouse installation, data entry for products is kept to a minimum using a warehouse build utility that allows for automatic duplication of product data and cloning of warehouse information. A system profile enables unique tailoring for special environments. Specialized versions deal with products requiring lot tracking.

A comprehensive Physical Inventory sub-system permits complete or selective physical counts to be performed without disrupting daily operations, while still providing accurate period ending figures. Complete integration with the other DAPREX applications insures timely and accurate recording of inventory transactions.

MANAGEMENT TOOLS

• Multi-corp., multi-warehouse capability
• An accurate picture of current inventory status includes on-hand, available to sell, and on-order quantities at each warehouse
• Fifteen position alpha-numeric product number
• UPC code or alternate item number
• Unreleased status for items awaiting inspection or approval.
• 12 month movement history to spot selling trends and project inventory needs
• Fully integrated with the DAPREX/400 Order Entry and Billing, Purchasing, and Internal Note systems.

FUNCTIONS

• Multiple unit of measure capability for pricing, purchasing, sales and inventory reporting
• Optional update of average cost from receipts/transfers/adjustments
• Automated inventory receipts and adjustments
• Inter-warehouse transfers which may be initiated and closed from either the ending or receiving warehouse with tracking of exception inventory
• Instantaneous recalculation of average cost
• Inventory transaction history for all receipts, sales and adjustments
• Intra-warehouse transfers of merchandise from one location to another
• Access to current inventory data via on-line stock status inquiry
• Stock inquiry showing on-hand, available, customer order, and on PO quantities
• Average cost and inventory value
• 12 month usage history
• Physical inventory sub-system
• Ability to perform selective physical inventories
• Standard unit of measure count entry, (i.e. cases), as well as each
• Provides reconciliation between physical count and perpetual quantities
• Updates perpetual quantity and value

** REPORTING**

• Stock status
• Stock availability
• Inventory valuation
• Receipts, adjustments and transfer summary
• Physical inventory count sheets and/or tickets by corporation, warehouse, category, product#, vendor, or warehouse location
• Inventory variance reporting
• 12 month sales history
• Inventory projection report

Misc. Cash Receipts

Proper management of non-A/R cash receipts can have a positive impact on cash flow position as well as provide a wealth of data for internal analysis.

Extensive on-line inquiries provide immediate access to miscellaneous cash receipts history by date and accounting period. Complete integration with the DAPREX General Ledger/400 application provides the necessary links to make information flow more smoothly, while insuring the integrity of your financial database.

MANAGEMENT TOOLS

• Multi-corporate, divisional, departmental and job structure
• Instantaneous retrieval of deposit history via inquiries
• By revenue or bank account
• By accounting period or deposit date
• Summary by batch# and date
• On demand historical reporting
• Simplified data entry provides single entry update to related accounts
• Automated inter-corporate transaction processing
• Multiple account distributions
• Optional Donor Tracking module
• Integration with DAPREX General Ledger/400

REPORTING

• On demand Miscellaneous Cash Receipts history
• By deposit date/batch#
• By accounting period/cash account
• By credit account
• General Ledger Cash Receipts Journal

Order Entry & Billing

The management of order processing and billing is one of the most time consuming tasks in any office. The DAPREX/400 Order Entry and Billing system increases the efficiency of your personnel by creating more accurate orders in a shorter period of time. Extensive on-line help, scans and browses supply the necessary tools to insure accurate and timely entry.

Available inventory levels, customer pricing and credit status give management the tools they need to monitor and maintain control over the sales situation. Faster processing of orders means satisfied customers and an improved cash flow situation.

MANAGEMENT TOOLS

• Substantially reduces customer order processing time
• Credit checking accomplished by display of aged receivables and credit limit
• Verification of on-hand inventory, indicating when ordered exceeds available inventory
• Flexible multi-level pricing structure based on cost or price
• Automatic backorder generation for unshipped quantities
• Single or multi-warehouse capability
• Inventory kitting
• Commission accounting and reporting
• Comprehensive order and shipment inquiries
• Sales tax reporting
• Rental billing module
• Fully integrated with A/R, Inventory, Sales Analysis and G/L systems.

FUNCTIONS

• High speed order entry program
• Manual or computer-generated order and invoice numbers
• Integrated customer scan by bill-to name, ship-to name, or zip code
• Default customer data automatically fed to order entry
• 9999 ship-to addresses per customer
• Special one-time ship-to entry
• Drop shipments
• Customer purchase order# and requested ship date
• Merchandise discount by order
• Product description scan during line entry
• Alternate product # for high speed entry
• On-line stock availability verification
• Automated pricing
• Multiple unit of measure capability
• Line item discounts
• Order or line item commissions
• Unlimited comment lines per order/invoice
• Delivery/packing instructions
• Automatic calculation of terms discount and due date
• Taxable and non-taxable items
• Ability to enter non-merchandise items and miscellaneous charges
• Credit card processing
• Credit memo processing
• Comprehensive pricing module
• 999 standard price levels
• Product pricing by actual amount, or dollars/percentage over or under a base price or cost
• Special pricing by customer and product
• Special pricing by customer and/or product category
• 4 decimal pricing and rounding capability
• Volume pricing
• Contract pricing with start and expiration dates
• Customer price history inquiry
• Future pricing module
• Allows advance entry of future price changes
• Automatically takes effect on designated date
• Reverts to prior price upon expiration
• Immediate or batch printing of pick slip/invoice
• Optional labels printed with pick slip
• Automatic pick slip update for fast processing of complete shipments
• Backorder and cancel capability for unshipped quantities
• Additions, changes and deletions to existing orders are possible until invoicing
• Calculates and maintains all necessary data for sales tax reporting
• Customer shipment history inquiry including open and completed orders
• Selective update to Sales Analysis for designated customers and products

REPORTING

• Pick Slips - immediate or batch mode
• Product requirements by selected date
• Open order reporting by customer, order#, product and salesman
• Invoices - immediate or batch mode
• Reprint capability of pick slips and invoices
• Daily invoice register
• Sales tax reporting by jurisdiction and/or by customer
• Individual customer price lists

Payroll

As the size and complexity of your payroll increases, the DAPREX/400 Payroll System offers a flexible, more efficient means of managing that larger and ever changing body of information. The accurate and timely entry of payroll data automatically generates a comprehensive set of federal, state, and local tax reports while creating a wealth of data for internal analysis. User defined fields, questions and dates supply the means to customize the system without costly modifications. At the same time, the IBM Security system provides the utmost confidentiality for this information.

Extensive on-line screen inquiries offer immediate access to up-to-date employee information including QTD and YTD earnings, deductions & benefits, Check History, and Earnings & Deductions analysis.

MANAGEMENT TOOLS

• Increases the speed and accuracy of payroll processing
• Insures accurate tax reporting
• Automates federal and state reporting via magnetic media
• Flexible benefits processing via Section 125 Plan
• Tracks all employer-paid benefits
• Allocation of employee benefits to departments worked
• Calculates and posts end of month payroll accruals to G/L
• Optional posting of depository and payroll liabilities to A/P for immediate payment
• Unemployment expense calculation & allocation by pay period
• Optional time clock and/or employee calendar interfaces
• Provides corporate, location and departmental reporting
• Maintains detailed employee payroll history
• Electronic direct deposit with split amount capability
• 999 user-defined fields, questions and dates
• Check reconciliation
• Fully integrated with the DAPREX G/L, A/P, ACTFast & Timeclock systems.

FUNCTIONS

• Unlimited earning and deduction types
• Deduction frequency & scheduling
• Location and departmental earning and deduction profiles
• Dollar, percentage, hourly and additional amount deductions
• Standard earning, deduction, amounts or percentages
• Declining and increasing balance deductions
• 401K and 403B plans with optional employer match
• Section 125 administration - pretax deduction & reimbursement
• Holiday, vacation, personal and sick accrual tracking
• Labor distribution by location, department, job class and/or employee
• Standard or variable employee wage allocation to the G/L
• Single or multiple accounts for direct deposit processing
• Rate change module
• Job cost tracking
• Powerful data entry program
• Automatic feed of employee data w/optional standard hours calculation
• Interface with DAPREX Time Clock/400 for hourly employees
• Direct time card data entry via high speed entry
• Optional capture of employee calendar data
• Variable hours/wages allocation by department and/or job
• Accrual balance checking
• On-line verification of all entries
• Multiple checks per pay period for an employee
• Manual check calculation & entry
• Automatic reversal of voided checks
• Comprehensive inquiries
• Quarter & YTD earnings, deductions, & benefits by employee, department, location & corporation
• Employee earning and deduction ledger
• Employee check history
• Employee gross earnings summary
• Accrual projections

REPORTING

• Time cards and labels
• Payroll worksheet
• General and detail employee master lists
• Checks, direct deposit statements, & check registers
• Weekly earning and deduction reports
• Labor distribution and wage allocation
• 401K/403B contribution report
• Tax liability reports
• Payroll summary for each pay period
• Accrual reporting for user-designated earnings types
• Federal, state and local tax reporting
• 941, 1099’s, & W-2 forms preparation
• Quarterly earnings summary
• Unemployment reporting – multi-year capability
• Workmen’s compensation earning reports
• Section 125 status statements
• Employee ledger history
• Employee salary history
• Report Writer

Purchasing

The DAPREX/400 Purchasing System provides real-time on-line access to rapidly changing purchasing information. The system has been designed to offer the purchasing agent tremendous flexibility in the types and methods of information retrieval inherent to the purchasing function. The purchasing agent has instant access to all order and receipt data and the ability to access this information by P.O number, Vendor, Product, Agent, Date, etc.

A comprehensive Requisition sub-system permits the purchasing function to be decentralized by allowing users to enter and inquire on their own orders. This gives the users the power to control their own ordering environment, and allows the purchasing agent to focus less on routine questions and more on competitive pricing and ordering techniques.

The Purchasing system is fully integrated with the other DAPREX Systems.

MANAGEMENT TOOLS

• Multi-corporate, multi-warehouse capability
• Automatic retrieval of last cost and purchasing unit of measure data
• Purchasing and receiving history maintained by vendor and by product
• Critical stocking reporting
• Departmental requisition sub-system
• User-defined supervisory level controls
• Fully integrated with the DAPREX/400 Inventory, Accounts Payable and General Ledger systems

FUNCTIONS

• System-assigned PO numbers - a set for all or individual corporations
• Optional use of vendor’s product # on purchase order
• Ability to order non-inventory items
• Standard PO text and variable comments
• Standard PO charges
• Ability to link customer orders to POs to expedite receipt processing
• Variable purchasing and pricing units of measure
• Exception basis receipts processing reduces keying time
• Multiple receipts against one PO
• Backorder and cancel processing for unshipped items
• Adjustable costing at receipt time
• Direct update to on-hand quantities and average cost
• Optional Accounts Payable interface
• Purchasing history inquiry on open, closed, and in progress POs
• PO historical analysis inquiries - 24 months
• On-line costing history by product and vendor
• Requisition sub-system
• Tracks inventory and purchase requisitions
• Departmentalized requisition entry
• Departmental profile of products most commonly ordered
• High speed entry based on departmental product profile
• Requisition status inquiry
• G/L expense posting of inventory requisitions

REPORTING

• Purchase Order forms
• Open purchases - by product or vendor
• Purchase Order History Report
• Overdue Purchase Orders
• Outstanding Receipts
• P.O. receiving edit
• Product Tracking
• Purchase history by vendor
• Cost change tracking
• Critical stocking level reporting
• Departmental requisition status
• PO historical analysis reporting by product, vendor, warehouse, product category and agent

Time Clock

The TimeClock/400 system captures employee hours worked via a wide variety of devices including AS/400 terminals, badge and fingerprint readers, access control panels and more. As the data is accumulated, supervisors can review and make any necessary changes. At the end of the pay period regular and overtime hours are computed based on user defined overtime criteria and the data is summarized and prepared for transmission to Payroll. All time clock data is subject to stringent security access and a detailed audit trail can be produced outlining the supervisory additions/changes/deletions. This system is fully integrated with the DAPREX ACTFast module to provide a comprehensive Time & Attendance system. A direct interface with the DAPREX Payroll system assures a seamless flow of data from point of entry to paycheck. Interfaces to third party payroll systems are also available.

MANAGEMENT TOOLS

• Drastically reduces payroll preparation time
• Handles multiple corporations, locations, and departments
• Job tracking
• Multiple time zones for remote sites
• Optional batch entry for off-site employees
• Employee scheduling
• Comprehensive historical data
• Security based supervisory access and audit trail

FUNCTIONS

• Clock In/Out via terminals or external devices
• Ability to display current pay period transactions to employees at clock in/out time
• User-defined overtime policies and computation
• Standard and override employee schedules
• User-defined rounding and blackout periods to prevent early/late punches
• Missed punches notification
• Supervisor review of transactions
• Security controlled
• Add, change, delete capability
• Detail and summary hours data
• Department override
• Comment entry
• Summarization of pay period data
• Automatic regular, and overtime computation
• Preparation of payroll data file

REPORTS and INQUIRIES

• Employee master lists by location and department
• Detail and summary reports and inquiries by pay period
• Employees without hours listing
• Schedule variance reporting