Decision Builder Solution

The Decision Builder ERP Software is an enterprise resource planning (ERP) system that serves companies in the Manufacturing, Distribution, and Service industries. The Decision Builder is a fully integrated system including CRM ý Distribution ý Manufacturing ý Service ý Strategic Management ý and Financials. Whereas many systems will only automate a portion of your business the fully integrated design of the Decision Builder will improve the overall operational efficiencies of your business by eliminating manual and redundant processes, will eliminate the need to re-enter information in multiple systems, and will eliminate islands information created when multiple systems are used to run your business. Front-line employees and your management team will have fingertip access to important information that is accurate and up to date allowing them to better serve your customers and make more informed business decisions.

The systemýs user interface is very simple, straightforward, and intuitive making the software very easy to implement, very easy to become trained on, and very easy to use. Role based logins and menu systems provide users with only the programs and functions that they need to work with eliminating any confusion in operating the software. A comprehensive manual along with field sensitize on-line help provides users with instructions on how to use the Decision Builder applications and specific field by field instructions for each program.

The Decision Builder is a feature rich, highly functional solution that can be implemented to meet your companyýs specific requirements. As we have developed our applications and programs throughout the years we have made a practice of continually adding new programs, features and functions to our library of solutions allowing them to be enabled or disabled based on individual companyýs requirements. Companies can select the features and procedures that best suit their unique value proposition and not be encumbered with features that are not appropriate for them. As new developments in business practices and technologies have arisen they have been assimilated. As a result the Decision Builder is a comprehensive, flexible business solution that will improve efficiencies and increase profitability in a cost justifiable manner.

Accounts Payable

• Processing features greatly speed up day to day entry of vendor’s invoices.

• Pull down lookups for easy selection avoid transposition errors of vendor numbers and general ledger account numbers.

• Checks for duplicate invoices.

• Due date and discount default to vendors terms.

• While posting invoices the built in Accounts Payable Inquiry lets you:

  • check vendor payable status
  • view when old invoices were paid on what check numbers.
  • see what general ledger accounts were posted to on previous invoices.

• Supports multiple bank accounts.

• Check Inquiry provides a quick review of checks paid and what invoices they paid.

• Automated check processing speeds up the selection of invoices for payment and check preparation.

• Post a manual check or print a single check

• Bank Reconciliation

• Vendor Statistics

• Numbered monthly and/or Daily Registers with choice of when to update Journals to General Ledger.

• And Moreý…

Accounts Receivable

• Detailed invoice registers report taxes, freight, and merchandise amounts.
• Numbered monthly and/or Daily Registers with choice of when to update Journals to General Ledger.
• Cash Receipts processing handles Payments, Adjustments and Non receivable cash receipts.
• Payments can be placed on account, on deposit or applied to outstanding invoices.
• Facilities to apply on account or deposits against invoices during cash receipts processing.
• Handles N.S.F. checks.
• Calculates cash discounts and allows overrides.
• Detailed A/R Inquiry provides average days to pay, credit limit, value of orders on credit hold, telephone number, contact name and complete outstanding invoice details.
• The A/R Inquiry provides a pop up window to view any payment details against current Invoices, Payments towards past transactions. or view an invoice on the screen.
• Aged Trial Balance reports a full breakdown of items 30, 60, 90, 120 and over. Invoices are clearly displayed showing how credit notes and payments have been applied.
• An A/R Exception Report selectively chooses items for customers over their credit limit as well as those with invoices older than a specified period.
• Balance forward or open item customer statements with minimum statement amounts. Finance Charge Facilities.
• Sales Tax Report provides breakdown by taxing authority.
• And Moreýý

Bill of Materials

• Maintains complete product specifications including: Inventory Items, Expense Categories, labor operations, and comments and instructions
• Maintains Engineering Drawing numbers
• View or print an indented bill inquiry
• Maintains details by work center.
• Establish once off production costs (i.e. set up times)
• User defined descriptions throughout to fit many different environments.
• Copy from one bill of material to another to reduce data entry.
• Maintains version history.
• Optional costing methods.
• Make engineering changes globally.
• Components where used reporting.
• Estimates production costs using latest component costs or current inventory values.
• And more ýýýý.

Capital Asset Control

• Keep track of all Capital Assets
• Calculate Depreciation and Capital Cost Allowance
• Integrated to General Ledger and Equipment sub ledger
• Schedule maintenance
• And moreý…

Cash Management & Cash Flow Processing

• On line daily Bank Reconciliation
• Integrates Receivables, Payables Purchase Orders, and Miscellaneous items to forecast future daily cash balances.
• Results can easily be modified to reflect actual daily activity without recreating process.
• And Moreý…

Customer Relations Management

• Account management screen maintains all information on one screen with quick and easy access to all account information.
• Maintains detailed call history and notes by date
• Ability to maintain multiple contacts including details such as phone number and extension, email, job title and department, and notes.
• Easily import data from external sources to add prospects to the CRM data base.
• Motivate sales reps and ensure quotas are met by comparing actual sales activity to quotas
• Generate campaigns and monitor results to track the effectiveness of different marketing strategies
• Maintain recall dates by account
• Maintain account status and closing probabilities including projected revenue for forecasting.
• View open sales order and open quotations from account management screen
• And more ýýýý.

General Ledger

• Multi-company, Multi-divisional Processing with consolidation capabilities.

• Unlimited number of lines to Journal entries. Review and modify previous page. Reference and Memo line can be assigned to each journal line.

• Automatic updating from all subsystems with proper audit trails.

• All journals are identified by source, journal ID type, and the reference number of the source document.

• General Ledger Inquiry provides:

  • Summary Transaction amounts and Balance
  • View Journal entry detail lines.
  • Select Journal and view all lines of complete journal.
  • Trace to source document view details (i.e. vendor invoice)

• Recurring Journal Entries

• Make Journals to past or future accounting years and periods. Journals to income and expense accounts for past years are automatically reflected in the current years retained earnings.

• Detailed and Summary trial balances with a from to period selection.

• Financial Statement Formats for: Income Statement, Balance Sheet, Expense and Revenue Schedules, Source and Application of funds.

• Financial statement on screen view with drill down to detail summaries and source documents.

• Design your own financial statement up to 7 columns.

• 24 months of detailed journals maintained.

• All journals and source history is portable, on a selection basis, to spread sheet of choice.

• Simplify reconciliation by creating custom routines to combine and review transactions.

• Budgets may be established by account/period or simply annually by account.

• Budgets can be created from your spread sheet of choice.

• And moreýý…

Inventory Control

• Complete details maintained on receipts and issues, lead times and usage allowing for personal customization of the purchasing decision.
• Statistical technique allows different levels of confidence to be established in forecasting lead times and usage of different classes of inventory.
• Optionally enable or disable inventory functions such as serial number tracking, warranty, and lot number control.
• A number of standard automatic reorder methods
• Extensive inventory analysis reports with multiple prompts.
• Complete inventory audit trail is maintained allowing for analysis by on-hand adjustments, allocations, costs, by user, by warehouse, and date.
• Automatic Price change facilities with a wide range of selection facilities.
• Complete physical Inventory Processing with reconciliation facilities. ý Multiple warehouses allowing different units of measure and costing for each.
• Batch lots.
• Choice of inventory valuation methods.
• Update the price file from supplier price diskettes or file transfers adding your own mark up logic.
• And more ýýýý.

Production Costing

• Automatic job set upon acceptance of order or allocation of work order to production.
• Use the labour entry programs to collect labour costs against a work order or use shop floor data collection and scanning to automatically collect labour costs
• Many labour cost reports and inquiries to view costs by employee, work order, department with comparisons to standards.
• Integrated with Inventory, Time entry, Accounts Payable and General Ledger.
• Inquire on a Job, Work Center, or Expense Category basis.
• View source details (A/P, Time, Inventory).
• Choice of costing methods to update inventory upon completion.
• And more ýýýý.

Production Scheduling

• Many scheduling methods and options available to run and manage your production schedule
• Selectively view the production schedule by day or hour
• Drill down to view the production schedule by department or work center to determine production load
• Optionally set operations or work centers to be manually scheduled when there are choices for which machine or equipment the operation can be run on ý view all available machines or equipment for the operation including the production load in order to determine the best fit to run the operation
• Drill down and see details regarding the work order including, bill of materials, cost estimates, outstanding purchase orders, and drawings
• And moreýýý…

Production Work Order Control

• Production work orders can be quickly and easily entered into the system or be automatically created from sales order demands or MRP requirements
• Easy to operate MRP programs. Choice of running the MRP to analyse and report purchasing requirements or run the Full MRP to generate sub-assembly work orders, allocate work orders and create production cost estimate records, and update the production schedule.
• View Production plan including inventory balances, usage history, and current demands on a monthly basis
• View inventory forecasts showing the opening inventory balance and all transactions for an item by date showing the forecasted inventory balance
• Use the simplified one-step work order allocation program to issue work orders to production and generate sub-assembly work order requirements or run the full MRP process.
• Issuing work orders to production will create a production costing record for the work order with estimated costs based on the bill of material ý actual costs will be posted to the costing file to compare actual costs to estimated costs and quantity still remaining by operation or work center.
• Use the labour entry programs to collect labour costs against a work order or use shop floor data collection and scanning to automatically collect labour costs
• View the status of jobs by operation or work center showing the quantity produced
• Material shortage reporting.
• Resource requirements reporting.
• Routing sheets by work center.
• Wage accrual and labor analysis system.
• Equipment utilization reporting.
• Record inventory movement based on bill of material, material requisition, or exception reporting.
• And more ýýýý.

Purchase Order Processing

• Fully integrated with Accounts Payable, Sales Order processing, Inventory and General Ledger
• Quickly and efficiently enter purchase orders or automatically create purchase orders by approving requisitions created to fulfill sales orders and/or inventory shortages
• Supports Multiple Warehouses
• Unlimited number of vendors per item.
• Allows for maintaining vendorýs part number and description and vendorýs unit of measure and pack quantities with automatic conversions.
• Vendor Performance reporting
• Shortage reports by supplier.
• Adjusts inventory costs for Foreign Exchange, Duties and a freight factor.
• Expediting reports and Inquiries.
• And more ýýýý.

Quotations

• Quickly and efficiently generate sales quotations that can be easily printed or emailed to customers
• When speaking with customers or prospects view on-line inventory availability and pricing and optionally maintain records of all products that the customer requested and convert into a quotation
• Quickly and easily access and view quotes by customer or product
• Quickly and easily convert a quotation into a sales order
• And moreýý

RMA Processing

• Quickly and easily log RMA requests

• Select and approve items requested to be returned on an RMA by serial number or invoice number.

• Assign a reason code to an RMA which can automatically generate appropriate transactions such as;

  • Non-billable service work order
  • Billable service work order
  • No charge cross ship or replacement sales order.
  • Credit note to accounts receivable with or without re-stocking charges.
  • Vendor RMA

• Inquiries of outstanding RMAs by customer.

• Automatically create a vendor RMA from a customer RMA request and integrate the transactions with the Accounts Payables system

• And more ýýýý.

Sales Analysis and Reporting

• Sales History data base maintains every field of every invoice allowing for many options and choices in analysing and reporting sales and invoice details.
• Many standard reports and on screen inquiries by customer, product, product class or group, and sales rep.
• Sales History data base is compatible with most common development tools, report writers, and Microsoft office programs allowing you to easily create your own queries and reports using the tool of your choice.
• And Moreýýýýýýý…

Sales Order Processing

• Handles Sales Orders, Direct Billings, Interim and Recurring Service Billings, Repeat Orders, Debit Memo, Credit Memos, Cash Sales, Blanket Orders.
• Quickly and efficiently copy a quotation, previous sales order, or invoiced order to create a new order.
• Supports multiple types of order line types including: Stock, Non-Stock, Service, Labour lines, Kits, Miscellaneous charges and Comment lines.
• Integrated with purchasing and manufacturing so that sales order inquiries will show production schedule completion date for manufactured items and purchase order details including receipt date for purchased items.
• Visually see complete inventory status details during order entry. Check when PO receipts are forecast to be received and when production is scheduled to be completed.
• Optionally enable or disable functions including Serial Number Tracking, Dangerous Goods Notification and reporting, and Inventory Lot control
• Supports Drop Shipments processing integrated with purchasing and invoicing
• Customer Message files for shipping papers, invoices, statements, and order entry screens.
• Many Sales Order Booking Analysis inquiries and reports.
• Maintains customer notes on line.
• And Moreýýýýýýý…

Service Contract Maintenance

• Service contracts can be quickly and easily set up by customer including products, serial numbers, warranty coverage, contract coverage and start and end dates of contracts.
• Service contracts can be integrated with Sales order processing so that contract sales can automatically create the contract in the service system and new products sold can be automatically added to the contract with serial numbers, invoice details, warranty and contract coverage details.
• Maintains billings and costs by contract with drill downs to invoices and service costs in order to determine profitability of contracts.
• Automatic recurring billing with choice by contract of billing frequency (i.e. pre-paid, monthly, quarterly, annually)
• Allows for quick and easy modifications, additions, or deletions to a contract.
• And moreýýýý.

Service Work Order Control

• Provides for the ability to enter, print, and maintain service work orders.

• Log work orders for depot service or on-site service.

• Integrated with the RMA system to automatically generate work orders for RMAs requiring service.

• Allows for estimating, approving, and assigning work orders to technicians

• Assign work orders to technicians from a list of all technicians or a list of technicians that are qualified to do the work based on the reported problem.

• View work order schedule by technician or graphically for all technicians.

• Allows for easily modifying or adjusting the sequence of work orders scheduled to a technician.

• Allocate parts and labour to work orders for costing and billing.

• Integrated with time billing system to collect service time allocated against a work order.

• Generates service invoices which can include unlimited comments or instructions, service parts, re-sale inventory, labour, or miscellaneous charges.

• Detailed work order history is maintained which can be accessed by customer or by serial number.

• Ability to view history of a serialized products including;

  • Warranty details
  • Sales order, invoice, shipping information, and purchase order product was received under
  • Previous service repair orders

• Many detailed and summary reports and inquiries to assist with managing work orders

• Analysis reports and inquiries of work orders by customer or technician

• And moreýýýýýýýý

Time Billing and Analysis

• Allows for quick and easy entry of tech support or service time.
• Allocate time against a work order, as a technical support call, or choice of different non-billable categories.
• Optionally allocate time against a case number with quick review of the history of tech support for the case number
• Many analysis and reporting options of time billings by technician or customer
• Quickly review all time billings against a work order including date, technician, actual time, and billable time.
• Quickly review all time entries by technician or employee by date range
• Quickly review all time entries by customer by date range.
• And moreýýýýý.