Envision Series

A full ERP system designed by e Application Solutions Group.

About Envision Series

e-ASG Envision Series is a web-enabled, features rich, integrated and modular Enterprise Resource Planning (ERP) system encompassing Financial and Human Resource/Payroll software applications designed to power Public Sector organizations transitioning into e-Government. IBM recently rewarded e-ASG’s Envision Series the 2000 Excellence Solution award for the ýBorn on the Webý category. Envision Series has been successfully implemented in more than 150 State and Local Government organizations.

Envision Series AutoX tools include an ad-hoc query and reporting tool that seamlessly integrates with the MS- Office suite allowing direct access to live and historical data thus facilitating management analysis and reporting. Envision Series leverages built-in ýBest Practicesý that provide interactive guidance to Envision Series users. Every business process is broken up in workflows and every workflow broken up in steps. Hypertext help is associated to every business process, to every workflow and every step providing summary and detailed information integrated with powerful navigation and search facilities that interact with the application.

e-ASG’s key strength has been its ability to leverage its functional knowledge and technical skills to provide solutions in emerging markets such as web-enabled ERP software development and implementation for State and Local Government organizations. e-ASG focuses on State and Local e-Government solutions based on Envision Series providing a complete solution encompassing product development, maintenance, installation, training, implementation and post-implementation support.

Accounts Payable

Features Include:

  • Full integration with Purchasing to support onetime data entry
  • Invoice and vendor management
  • Unlimited history
  • Cash flow projections
  • Check reconciliation
  • Multiple general ledger account invoice or line item distribution

Accounts Receivable

Features Include:

  • Customer accounts receivable tracking
  • Single or multiple billings
  • Variable billing periods
  • Automatic invoices and aging reports
  • Complete audit trail with correction of data
  • Balancing of line items to invoice total
  • Unlimited descriptions
  • Unlimited history
  • COBRA customer billing support
  • Customer access by number, name, or name
  • Online aging inquiry
  • Collector/account notes

Budget Preparation

Features Include:

  • Up to 99 budget versions
  • Budgets may be generated through direct entry or through entry of supporting detail for payroll benefit, expenditures, unit projection, lease projection and capital accounts
  • Automatic balancing of appropriation amounts to supporting detail
  • Interfaces to off-line spreadsheets
  • Definition of account relationships by dollar value or percent
  • Powerful simulation capabilities
  • Position-based budgeting including support for merit, cost of living, longevity, fringe calculation and other pay types
  • Generation of user defined worksheets
  • Support for extensive text justification and explanation
  • Historical data provided for online reference

Fixed Assets

Features Include:

  • Extensive Tracking of maintenance, lease and insurance contracts
  • Depreciation Warranty management
  • Funding splits
  • Multiple search routines
  • Asset information storage
  • Transaction tracking for repairs and improvements
  • Responsibility tracking
  • Multiple depreciation methods including class depreciation
  • Simulations and comparisons
  • Management of lease, maintenance and insurance contracts
  • Unlimited history

General Ledger

Features Include:

  • Real time budget management and expenditure monitoring
  • Fund and encumbrance accounting
  • Tracking of potential account transactions
  • Flexible account number structure
  • Date sensitivity on transactions and reports to provide past, present or future activities
  • Unlimited detail history
  • Online journal management
  • Automatic offset generation
  • Recurring journal entries
  • Concurrent period/year processing
  • Detailed online inquiry
  • User controlled financial reporting
  • Flexible online data entry design

Inventory Management

Features Include:

  • Support for multiple warehouse and location
  • Detailed usage history on each item with multiple units of measure
  • Inventory tracking by commodity code and vendor
  • Automatic picking tickets
  • Physical inventory subsystem, with automatic shrinkage calculations and updates
  • Reorder and use tracking by date and quantity
  • Real-time interface to the ARC Purchasing application
  • Online material catalogs with item name lookups
  • Automatic stock markups for operations funding
  • Warehouse to warehouse stock transfers
  • Hazardous material tracking

Payroll Management

Features Include:

  • Exception entry and table-based control
  • Multiple pay frequencies
  • Position management
  • User control of pay, benefits, and deductions
  • Table management of vacation, sick leave, pension, union, and longevity programs
  • Direct deposit supporting multiple banks and accounts
  • Automatic management of uncollected mandatory deductions
  • Distributed time entry
  • Full federal reporting of W2 and 1099Rs
  • Multiple cost centers per employee
  • Check reconciliation subsystem
  • Flexible pay definition supporting grade/step pay scales
  • Exception- and longevity-only pay capability
  • Federal, state, and local tax support
  • Full integration with the Human Resources system, eliminating duplicate data storage

Purchasing Management

Features Include:

  • On-line/real time purchasing management
  • Automatic budget control
  • Complete encumbrance management
  • Authorization levels for account charges and warehouse use
  • Multiple management approval levels for both requisition and purchase orders
  • In-process alpha searches of inventory catalog and vendor files
  • No re-entry of data during the requisition, issue, purchase order, receiving, invoice receipt or disbursement process
  • Support for partial payments with duplicate payment protection
  • Vendor management
  • Multiple account distribution of requisitions, purchase orders or line item
  • Multiple encumbrance options at both the requisition and purchase order
  • Unlimited history reporting
  • Blanket and contract administration

Work Orders and Project Management

Features Include:

  • Tracking at the work element, work order, task or project level
  • Definition of preventive maintenance and recurring work activities
  • Computer assisted work scheduling
  • Printing of work orders at multiple locations
  • Full costing of actual work for labor, materials, equipment, contractor, overhead and miscellaneous areas
  • Comparison of actual to standard costs
  • Skill and craft tracking by employee and crew
  • Tracking of work reason and source
  • Work in process tracking
  • Work priority management
  • Detailed inquiry subsystem
  • Unlimited history reporting
  • Fully integrated complaint tracking capabilities

Product Overview

Industry Focus

Envision Series is designed primarily for use in the consulting industry.

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