Aviation Office Pro

A full ERP system designed by PartsVision for commercial & service and distribution/wholesale trade companies.

About Aviation Office Pro

The PartsVision Competitive Advantage

  • Client-Server Enterprise level business software application
  • Integrated with Microsoft office applications
  • Uses a SQL 2000 database that is virtually maintenance free, and has the proper hooks for easy integration with ILS, existing customer systems, and the Internet
  • Designed especially for the wholesale trader – in nearly any industry category
  • Created with only three industry standard tools, Visual Basic, Crystal Reports, and SQL 2000
  • Has superior design characteristics not found in most software
  • Is intuitive, logical, and easy to use, while being very broad in scope
  • Functionality is comprehensive and evenly balanced across all modules
  • Designed to provide all the back office functions necessary to conduct a wholesale business upon installation, including management reports, transaction documents, and full accounting

Miscellaneous Modules Include:

  • Notes
  • Reservation system
  • Quarantine
  • Employee expense tracking
  • Recurring billing
  • Leasing
  • Rentals
  • Repair Orders
  • Security
  • Data Import Wizard
  • Debugger
  • Product reviewer

Bar Code System


  • Auto-numbering of unique control numbers
  • Labeling
  • Validation scanning at point of packing and shipping
  • Inventory counting
  • Portable hand-held scanning integration
  • RFID integration

Commission Tracking


  • Set up table
  • Pre-set formulas
  • Commission splitting
  • Freight allocations
  • Profit allocations
  • Line item level commission tracking
  • Sales order level commission tracking
  • Commission tracking and payment tool
  • Commission reports



  • Master list of companies
  • Master list of contacts
  • Call manager
  • History tabs for sales, purchases, quotes, business averages and totals
  • Email broadcasting by product groups
  • Financial information
  • Notes
  • Categorization
  • Locations
  • Customer / vendor reports

Document Management


  • Giff, Jpeg, Bmp image library
  • Image linking to master part number, customer, supplier, sales order or purchase order
  • PDF document linking
  • Central logo image repository for PartsVision documents

Financial Reports

The financial reporting produced by PartsVision covers two main areas: standard financial reports and custom reports. The standard financial reports offered are:

  1. a cash report
  2. a balance sheet
  3. income statement
  4. trial balance
  5. chart of accounts
  6. transaction reports.

Each report has filters that can be set to limit the report to certain date ranges and account ranges

General Ledger


  • Account Set-Up
  • Accounts
  • Transactions
  • Journal Entries
  • On Screen Reports

Inventory System


  • Key information screen
  • Master records
  • Stock records
  • Market information
  • Transaction history
  • Pricing
  • Audit trail
  • Inventory reports

Manufacturer’s Price/Parts Catalog


  • Parts master
  • Categorization by product
  • Categorization by customer
  • Categorization by manufacturer group
  • Price calculations
  • Rebate calculations
  • Sell price calculations
  • Discounts
  • Auto-pricing
  • Links to quote and sales module
  • Conversion of catalog items to master parts records



  • Payables Main Screen
  • Receivers
  • Check Writing
  • Check Register

Purchase Order System


  • Master list of purchase orders
  • Open purchase orders
  • Pending purchase orders
  • Closed purchase orders
  • Scheduled shipments
  • Receiving
  • Notes
  • Purchase order printing and reports
  • Buying manager



  • Request for quote management (vendor quotes)
  • Consolidation of multiple quotes for the same vendor
  • Product offerings by email (broadcasts)
  • Phone quotes (from vendors and to customers)
  • Email quoting
  • Formal quotations
  • Roll-over to sales order
  • Overdue quotes tracking



  • Invoice Batches
  • Payment Batches
  • Banking
  • Manual Invoicing
  • Auto-billing System

Receiving System


  • Master list of all receivers
  • Open receivers
  • Auto receiving functions
  • Bar code labeling
  • Parts tags
  • Auto stock line building for serialized parts
  • Quarantine
  • Stock editing
  • Freight allocations
  • Cost allocations



  • Customer RMAs
  • Supplier RMAs
  • RMA documents
  • Expiration tracking
  • Auto-numbering
  • Invoice/ Sales Order linking
  • Master file for RMAs

Sales System


  • Inventory sales
  • Counter sales
  • Third party sales (brokered sales or rep sales)
  • Scheduled Shipments
  • Leases
  • Rentals
  • Exchanges
  • Auto pricing
  • Commission Tracking

Service/Maintenance Contracts


  • Service event master list
  • Service event
  • Technician activities
  • Billing
  • Dispatch
  • Service scheduler
  • Management reports
  • Inventory allocations, pulls, and reservations
  • Parts and labor tracking

Shipping Management


  • Open orders tracking
  • On screen status reports
  • Shipping documents
  • Bar code validation
  • Order processing
  • Scheduled shipments

Work Order System


  • Kitting
  • Lots
  • Breakdowns
  • Warranty repairs
  • Bill of materials
  • Estimating
  • Invoicing

Product Overview

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