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TSEFS

A full ERP system designed by Proficient Business Systems.
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TSEFS is a group of easy to use, business management and accounting software applications that can seamlessly integrate to form a powerful, reliable, multi-company and multi currency business system. With TSEFS, you will be able to control and manage your business locally; buy and sell globally; and enjoy a higher level of success while maintaining the leading edge.

TSEFS is available in three (3) editions. They are TSEFS Lite, TSEFS Lite Jobs and TSEFS Advanced. You will never outgrow TSEFS, because as your business grows and you need more software power, you can easily upgrade from the Lite to the Advanced Edition with very minimal interruption. The screens and functions are consistent among all editions and all data conversions are handled automatically during an upgrade.

Each TSEFS edition has the capability to function either as a single or multi-user system in a MS Windows OS, Linux and/or Novell Netware environment. A very effective password protection system, which includes a user, company and master password, is a standard feature among all editions. This password system, when implemented, allows only authorized users to access and/or perform certain functions, and a user ID number is attached to each transaction entry.

TSEFS Lite

TSEFS Lite is a robust, entry-level, fully integrated business accounting software package, which includes Invoicing (S/O), Inventory Control (I/C), Accounts Receivable (A/R), Accounts Payable (A/P), Purchase Order (P/O) and General Ledger (G/L). It will definitely handle all of the bookkeeping chores for your small and growing business.

TSEFS Lite Jobs

TSEFS Lite Jobs is a fully integrated, entry-level project management and job costing business accounting software package. It includes Project & Job Cost with billing option (PJC), Inventory Control (I/C), Accounts Receivable (A/R), Accounts Payable (A/P), Purchase Order (P/O) and General Ledger (G/L). It will definitely reduce your expenses and yield very high Return On your Investment by eliminating the need for multiple systems and double data entry.

TSEFS Advanced

TSEFS Advanced Edition is the ultimate, fully integrated business management and accounting software package designed mainly for small and mid size businesses. There are more than ten (10) individual modules (applications) from which to choose to create your specific business solution, and at any time, you can add more applications to meet and satisfy the needs of your growing business.

Accounts Payable

The Smart Executive Financial Software Accounts Payable (TSEFS A/P) will help you to manage all payables with flexibility, maximum efficiency and increased productivity.

With its Early Payment Discount, Cash Requirement, A/P Ledger and Other A/P Reports, it provides a profile of each supplier and all the necessary information to keep you well informed, take available discounts and be in total control to increase your profit margin.

TSEFS A/P is available in either single or multi-user versions. It can function as a stand-alone module, but when integrated with TSEFS G/L, Bank Account Manager, P/O, W/M, S/O or PJC and I/C modules, the end result is a complete, one-stop, business software solution, which will for many years, continue to yield very high return on your investment.

Features & Capabilities:

  • Only authorized users can access TSEFS A/P information.
  • Each vendor or supplier account can be maintained by 12 or less alphanumeric character code.
  • Unlimited vendor or supplier accounts. *
  • Ability to recall vendors by either vendor number, name or telephone number.
  • Shows total outstanding A/P during on-screen look-up of vendors’ accounts.
  • Ability to restore or recover deleted vendor information before A/P Clean-up function is used.
  • Ability to completely remove all deleted vendors from file to recover and re-use disk space.
  • Ability to keep unlimited notes on individual vendor accounts. *
  • Ability to assign and maintain the type of currency for each vendor account.
  • Maintains open item accounting by vendor or supplier.
  • A/P reports show vendor account balances in both vendors’ and local currencies.
  • Maintains supplier’s contact, telephone and fax numbers.
  • Payment terms, credit limit and retail sales tax code kept for each supplier.
  • On-screen statistics of purchases, payments and balances for each month for each supplier. *
  • Ability to enter and post vendor invoices and memos to A/P and G/L.
  • Ability to enter and post supplier or sub-contractor invoices for materials, labour, etc. to Jobs and Tasks. *
  • Supports payments of one or more invoices on one cheque.
  • Supports full and partial payment on vendors’ accounts.
  • Automatic calculation of early payment discounts.
  • Discounts can be applied while recording vendor payments.
  • Ability to keep fully paid invoices for a fiscal year.
  • Ability to recall and show internal notes for individual invoices and related transactions.
  • Ability to periodically remove fully paid invoices from file.
  • Ability to establish or reset A/P starting cheque number.
  • Prints and reprints cheques and payment stubs in user defined format.
  • Ability to void and reverse cheques.

* Means only available in TSEFS Advanced Edition.

Accounts Receivable

The Smart Executive Financial Software Accounts Receivable (TSEFS A/R) will help to increase your cash flow by providing instant reviews of customers’ current open receivables, past due invoices, sales volume, payment habits and credit standing.

Customer accounts are updated automatically when invoices and credits are processed and posted through TSEFS S/O (Sales Order) or TSEFS PJC (Project & Job Costing) modules. From within TSEFS A/R, you have the option to control selling prices, shipping, holding and releasing sales orders and/or services for any customer.

TSEFS A/R cash receipt function is very flexible and easy to use, allowing a wide range of possibilities to receive and apply customers’ payments and over-payments. This accounting software application is available in either single or multi-user versions. It can function as a stand-alone module, but when integrated with TSEFS G/L, Bank Account Manager, P/O, S/O or PJC and I/C modules, it is one of the priceless links for a complete, one-stop, business software solution, which will for many years, continue to satisfy and exceed your business management needs.

Features & Capabilities:

  • Only authorized users can access TSEFS A/R information.
  • Will perform all A/R functions in a multi-company environment.*
  • Unlimited customer accounts and receiving departments.*
  • Each customer account can be maintained by a twelve (12) or less alphanumeric code.
  • Ability to recall customers by either customer number, name or telephone number.
  • Ability to restore or recover deleted customer information before A/R Clean-up function is used.
  • Ability to completely remove all deleted customers from file to recover and re-use disk space.
  • Shows total outstanding A/R during on screen look-up of customers’ accounts.
  • Ability to keep unlimited notes on individual customer accounts.*
  • Ability to assign and maintain the type of currency for each customer account.
  • Maintains open item accounting by customer.
  • A/R reports show vendor account balances in both customers’ and local currencies.
  • Group customer by type, territory/region and sales associate.
  • Maintains customer’s contact, telephone and fax numbers, email address and web site.
  • Terms, credit limit, number of NSF incidents and retail sales tax numbers kept for each customer.
  • Credit limit verification for orders and invoices.
  • Maintains EDI information for invoices and credits transmission.*
  • Ability to set-up or establish receiving departments for each customer.*
  • On-screen monthly sales target, sales, receipts and gross profit statistics for each customer. *
  • Ability to enter and post customer invoices and memos directly to A/R and G/L.
  • Ability to enter and post customer billings to Jobs and Tasks.*
  • Supports partial, full payment and reversal of receipts.
  • Supports write-off for un-collectable service charge and applying discounts while recording customer payments.
  • Ability to keep fully paid invoices for a fiscal year.
  • Ability to recall and show internal notes for individual invoices and related transactions.
  • Ability to periodically remove fully paid invoices from file.
  • Ability to calculate finance charge on over due accounts.
  • Unlimited shipping addresses with detail of sales for each shipping address. *
  • Prints customer A/R statements in user defined format.
  • Ability to suspend customer account, hold or release orders and invoices.
  • Means only available in TSEFS Advanced Edition.

Bank Account Manager

The Smart Executive Financial Software Bank Account Manager (TSEFS B/M) is a must have bank reconciliation software which captures and retains all of your company’s financial transactions thereby reducing the cost and time spent monthly to reconcile with your financial and commercial banks.

TSEFS B/M gives you accurate and up to date information on the finances of your business to help you make crucial business decisions.

It is available for either one or several users, can function as a stand alone module or can be integrated with TSEFS Payroll, Accounts Receivable, Accounts Payable, Sales Order, Project & Job Costing and General Ledger Modules.

Features & Capabilities:

  • Only authorized users can access TSEFS B/M information.
  • Manages bank information for multiple companies.
  • Retains financial institutions information to be used for direct deposit of employees payroll and any other direct credit or debit transactions you may choose to perform.
  • Allows two (2) digit Bank Account ID Number for easy reference to commercial bank accounts.
  • Extensive data is maintained on each account such as:- transit and account number, name and location of account, type of account, contact at bank, phone number, fax number, account holder, line of credit, line of credit used, last date for advance from line of credit, available credit, YTD service charges, YTD interest charges, YTD overdraft charges, actual balance, reconciled balance, amount to be reconciled, etc.
  • Captures and retains all Cash receipts, A/P & Payroll cheques and G/L bank transactions.
  • On screen detailed or summarized statistics for all transactions, for each account for each month in fiscal year.
  • Ability to monitor line of credit, service, interest and overdraft charges.
  • Ability to enter, update and delete in-house bank transactions.
  • Ability to perform in-house reconciliation on screen.
  • Ability to print in-house bank statements for selected transactions within a specified date range.
  • Ability to clear reconciled transactions for selected periods.

Canadian Payroll

The Smart Executive Financial Software Canadian Payroll (TSEFS P/R) is quick, accurate, reliable, easy to use and presents various methods to manage and pay employees. It provides business solutions for human resource management, time and attendance tracking, payroll processing and if needed, will even provide you with time sensitive birthdays and wage review lists for your employees.

TSEFS P/R maintains a complete record of employment for all employees including freelancers, and when integrated with TSEFS Project & Job Costing Module, it becomes a very reliable and effective time-and-cost tracking system that increases productivity and profitability in project management.

Whether TSEFS P/R is used stand-alone or integrated with other TSEFS Modules, it is a proven, reliable and dynamic tool with all the elements and capabilities to provide invaluable solutions for the successful management of your company’s employees and payroll.

Features & Capabilities:

  • Only authorized users can access TSEFS P/R information.
  • Manages payroll information for multiple companies.*
  • Customizable payroll control features for each company.
  • 12 - alphanumeric employee #, first 2 characters can be used as branch code.
  • Validation of employees’ Social Insurance or Security Numbers.
  • Ability to keep unlimited notes on individual employees.*
  • Tax calculations for all Provinces, Territories and States in a single run. *
  • Allows individual vacation pay percentages for employees.
  • Flexible payroll input procedure - selective or batch: daily, weekly or bi-weekly entry of time tickets.
  • Ability to process manually calculated and reverse already posted payroll transactions.
  • Ability to update or modify payroll transactions before they are fully processed.
  • Automatic start up of CPP/QPP contributions and cut-off of EI, CPP and QPP when maximum is reached.
  • Ability to handle up to three (3) Work Shifts and multiple Trade Unions.
  • Ability to report shift premiums separately from regular pay.
  • Ability to handle company’s pension plan for non-union and unionized employees.
  • In addition to standard deductions, up to (18) eighteen user defined deductions and/or earnings can be applied each pay for an employee.
  • Optional deductions or earnings can be fixed ($) amounts, or a percent of either gross pay or commission.
  • Ability to pay salaried, hourly, commissioned, freelance, and piece workers with different pay periods and pay frequencies in the same payroll.
  • Ability to allow Draws and also withhold fixed percentages of income tax for commissioned employees.
  • Ability to tax bonus and vacation pay separately to minimize income tax withholding.
  • Ability to tax and retain employees’ vacation pay when it is calculated each pay.
  • Ability to produce several pay cheques, statement of earnings or deposit slips for an employee in the same payroll.
  • Ability to create flat files for direct deposit to employees’ bank accounts.*
  • Ability to allocate established portions of an employee’s pay to several bank accounts. *
  • Ability to post payroll costs to TSEFS G/L and Project & Job Costing modules.
  • Ability to retain and recall detail of each employee’s pay.
  • Ability to retain arrears, if during pay day an employee’s deductions exceed his/her earnings. When possible, employee will automatically repay arrears.
  • Current and/or past payroll analysis by branch and/or department.*
  • Ability to print respective government withholding slips and Record Of Employment.
  • Ability to carry over employees’ unpaid vacation pay from year to year.
  • Ability to automatically update TD1 Tax Credits at year-end.
  • Automated function to update wages for selected groups of employees.*
  • Automated year-end processing function to prepare files for New Year.

General Ledger

The Smart Executive Financial Software General Ledger (TSEFS G/L) is a real time, interactive module, designed to capture all business transactions to provide up-to-the-minute, hands on and easy-to-follow financial information about the performance of small and medium size businesses. With such timely, accurate and readily available information, business decision-making becomes easier and more satisfying.

TSEFS G/L is very easy to use and is available in either single or multi-user versions. Whether it is used stand-alone or integrated with all other TSEFS Modules, it has been proven to be very powerful, reliable, durable, invaluable and inexpensive business software that can dramatically improve your profitability.

Features & Capabilities:

  • Only authorized users can access TSEFS G/L information.
  • 6 - digit account code, the last 2 digits can be used as department codes.
  • Account numbers may range from 100000 through 999999. Account numbers starting with 1 are designated as Assets, 2 as Liabilities, 3 as Revenue or Sales and 4 thru 9 as Expenses.
  • Comes with sample chart of accounts which you can modify or set-up your own.
  • Has an extended utility function, which allows you to easily create new groups of G/L accounts and also transfer balances from one G/L source (i.e. account, dept. or company) to another.*
  • Account types can be Heading, Total or Regular with or without contra accounts.
  • Allows total levels i.e. 1 thru 9 to be assigned to each account for reporting purposes.
  • Has the flexibility to print various levels of Financial Statements.
  • Ability to process manual journal entries.
  • Ability to maintain and process recurring entries.*
  • Supports departmental accounting allowing distribution of revenue and expense by department and also P&L by department or consolidated departments.
  • Supports multi-company with the ability to consolidate financial reports for related companies.*
  • Budget can be entered in either journal entry format or by selected account format.
  • Permits comparison between Current Year and either Budget, Last Year or Year Before Last.
  • Allows user to define accounting periods.
  • Permits fourteen (14) accounting periods per year.
  • Allows user to setup interface tables for frequently used G/L Accounts in other TSEFS modules.
  • All G/L entries retained for entire year (up to 14 periods) and can be viewed on screen at any time.
  • Permits multiple open accounting periods with the ability to close and reopen accounting periods.
  • G/L Account Totals and Detail for any period can be printed or viewed any time.
  • All G/L transactions are automatically numbered and can be recalled on screen.
  • Supports multiple G/L bank accounts.
  • Provides Retail Sales Tax Journal for easy retail sales tax filing.
  • Option to either Close 13 periods at Year End or Close 12 periods and post period 13 to period 1 of New Year.
  • Will check G/L data to ensure it is in balance before performing automated Year End Procedure.

Inventory Control

The Smart Executive Financial Software Inventory Control (TSEFS I/C) is designed to provide accurate, comprehensive and fast information for stock control, purchasing, sales and manufacturing. With its powerful Real Time Inventory Control features, you will have the tools needed to ensure that you are never over or under stocked, but always on target.

The customizable design allows small and medium size manufacturers, builders, whole-sellers, distributors, retailers, importers, exporters, contractors and service-oriented professionals to fine-tune this business application to effectively control their inventory.

TSEFS I/C is available for either a single user or multiple users. Although it can function as a stand-alone module, however, when integrated with TSEFS S/O, A/P, P/O and PJC Modules, a winning and effective solution for your business management needs, will be realized.

Features & Capabilities:

  • Only authorized users can access TSEFS I/C information.
  • Customisable control features.
  • Supports multiple warehouses up to a maximum of ninety-nine (99).*
  • Permits inventory transfers among warehouses.*
  • Each product is maintained by 12 or less alphanumeric character code with an additional 2-character warehouse code.
  • Unlimited product or SKU (Stock Keeping Unit) numbers.*
  • Supports two (2), thirty (30) character lines of product description, which can be in one or two different languages.
  • Ability to restore or recover deleted product information before I/C Clean-up function is used.
  • Ability to completely remove all deleted products from file to recover and re-use disk space.
  • Retail pricing structure can either be by quantity-breaks or an 8-level fixed pricing system.
  • Allows you to define case specification charts for individual products.*
  • Ability to periodically set-up special pricing on individual products for all or selected customers.
  • Ability to mark-up or markdown selling prices for all or selected items.
  • Stock stored either by unlimited bin locations or lot numbers with date received and costing info.
  • Ability to establish and maintain minimum and maximum stock levels for each product.
  • Maintain unlimited suppliers with pricing and ordering information for each product.*
  • Shows outstanding P/Os with expected date, etc. for each product.
  • Ability to scroll through items for easy update and enquiry.
  • Costing based on weighted average method.
  • On screen statistics for quantities ordered, received and sold for each item for each month in fiscal year. *
  • Alternate SKU number to be substituted for out of stock items (unlimited alternates).
  • Allows standard or multiple retail sales tax rates for each item.
  • Ability to group products by category or product line.
  • Ability to set up multiple UPCs and associated customers for each product.*
  • Extensive data is maintained on each item such as: - SKU #, description, pack/size, category, unit of measure, 14- alphanumeric UPC, weight, quantity on hand, quantity committed, quantity available, quantity back-ordered, minimum stock, maximum stock, quantity on order, date ordered, date expected, supplier, supplier’s product code, supplier’s minimum order quantity, lead time, last purchase, last sale, etc.
  • Ability to flag individual products as discontinued or re-activate discontinued products.
  • Allows inventory adjustments e.g. sale, sale return, receiving, purchase return, stock removal and on order with a complete audit trail for all adjustments.
  • Comes with an extensive production function, which uses various components to produce finished products, schedules production, identifies product shortages and maintains a production log.*
  • Means only available in TSEFS Advanced Edition.

Point of Sale

The Smart Executive Financial Software Point Of Sale (TSEFS POS) will improve the operation and management of one or several stores/outlets. It handles sales, discounts, price mark-down, refunds, pay-outs, lay-aways and provides a variety of on-screen or printed reports which can be used for checking, balancing and analysis.

TSEFS POS is both easy to use and very user friendly. It is designed to provide maximum security, flexibility, reliability and accuracy.

It is available for either one or several cash registers and requires TSEFS Warehouse Management (TSEFS W/M) for product description, stock level and retail prices. It can also be integrated with TSEFS A/P and G/L Modules.

Features & Capabilities:

  • Only authorized users can access TSEFS POS information.
  • Assigns a unique number with optional password for each associate to prevent unauthorized usage.
  • Handles sales, refunds, pay-outs (expenses) and lay-aways for regular and tax exempted customers.
  • Handles cash, traveller’s cheques, credit and debit card payments.
  • Handles Canadian & U.S. currency, both are shown on customer pole display during a transaction.
  • Allows associates to modify POS transactions line by line before printing (no change is allowed after printing).
  • Handles three (3) levels of price markdown within four (4) different price range.
  • Supports authorized discounts either by percentage or dollar amount for customers and each product.
  • Ability to recall products using SKU Numbers or Universal Product Codes (UPC).
  • Ability to access products either by keyboard entry or by scanning.
  • Ability to receive, adjust and/or transfer inventory products.
  • Option to automatically substitute alternate products for out of stock items.
  • Allows store managers to define or modify print format for sales receipt.
  • Allows up to ninety-nine (99) products per transaction.
  • Ability to look up SKU matrix and inventory stock level.
  • Ability to establish minimum dollar amount for automatic sales receipt printing.
  • Ability to isolate non-merchandise items e.g. lottery, stamps etc. from sales of regular products.
  • Ability to set-up PAY-OUT (expense) codes with description for use in PAY OUT function.
  • Ability to recall and reprint sales receipt (N.B: The letters ‘Dup-’ will be shown on all re-printed receipts).
  • Allows up to five (5) general comment lines with sixty (60) characters each, to be printed on sales receipt.
  • Ability to retain POS transactions for as long as required.
  • On screen display of products sold by selected associates for a selected time and date.
  • Ability for two associates to share or use one station with two (2) cash drawers.
  • Allows open keys (retail price entry) for specified products.
  • Ability to print price tickets i.e. hang tags and sticky tickets.

Project & Job Costing

TSEFS Project & Job Costing (TSEFS PJC) software, will show you at any given time, all summarized or detail activities that went into a project or job from start to finish. For complete project management, this application will always keep you well informed with up-to-date variance analysis against your job and project estimates.

Project managers, contractors, engineers, manufacturers, job shops and service-oriented professionals who require a proven, flexible, easy to use and reliable time and material system, will be happy to find an effective solution in TSEFS PJC. It has the built-in, interactive capability to manage simple and complex projects. Whatever you put in, is what it uses to identify potential issues to help you manage and control profitability.

The project, job and time billing function that comes with TSEFS PJC, when utilized, will definitely have a very positive effect on your cash flow. This project and job cost accounting software is available in either single or multi-user versions. It can function and perform as a stand-alone module, however, its full potential will be realized when it is integrated with TSEFS P/R, A/R, I/C, A/P and G/L.

Features & Capabilities:

  • Only authorized users can access TSEFS PJC information.
  • Provides project management and job costing functions for multiple companies.
  • Customizable control features to establish company’s established mark-up rate, how overhead is calculated, etc.
  • Projects and Jobs are maintained by eight (8) or less alphanumeric code.
  • Accommodates unlimited Projects And Jobs.*
  • Option to break-up Projects and Jobs into manageable segments referred to as Tasks.*
  • Tasks are maintained by a two (2) alphanumeric code.*
  • Accommodates unlimited Tasks for each Project or Job.*
  • Ability to set-up various Task centers to be managed by individual managers.*
  • Ability to copy existing Task structures from one Project or Job to another.*
  • Each project, job or task can have up to seven cost types e.g. hours, pieces, lab our, material, machinery or rechargeable, overhead and other (miscellaneous).
  • Ability to assign individual mark-up factors for each cost type within a project, job or task.
  • Captures all employee time cards information for each job from TSEFS Payroll module.
  • Ability to maintain and report labour hours and costs by employees’ job function (type).
  • Maintains complete audit trail of all adjustments to Tasks, Projects and Jobs.
  • Ability to change project or job name, manager, etc. through the adjustment function.
  • Ability to assign entire Projects and/or Jobs to specific managers.
  • Maintains three (3) types of Projects or Jobs, e.g. Contract, Placement and Per Diem.
  • Maintains estimated and actual itemized costs with variances for each Project, Job and Task.
  • Extensive data is maintained on each Project, Job and/or Task such as: - job number; type of project or job; description; location; customer; manager; P.O. or contract number; P.O. date; deposit amount and date; planned start and completion dates; actual start and completion dates; hold back type and amount; WIP amount; billings to date; % complete; cost to close; etc.
  • Ability to transfer and return inventory, materials and other related costs to Projects, Jobs or Tasks.
  • On screen look-up of detailed postings for specific periods.
  • Automated Billing Function to generate invoices for contract, placement and/or per diem Projects and Jobs.
  • Ability to maintain several projects or jobs for the same customer.
  • Ability to capture suppliers’ or sub-contractors’ payables when entered from TSEFS A/P.
  • Ability to capture billings when customers’ invoices or credits are entered from TSEFS A/R.
  • Ability to report billing differences and discrepancies for placement Projects or Jobs.
  • Ability to close and re-open Projects, Jobs and Tasks, any time.
  • Ability to post related costs to TSEFS G/L.
  • Ability to track and report all User IDs and the origin of all related activities or postings.
  • Ability to retain Project and Job billings for several years.*
  • On screen look-up of past and current project and job billings.*

Purchase Order

The Smart Executive Financial Software Purchase Order (TSEFS P/O) will enable your company to place, modify, track, and receive orders in various currencies.

It retains a purchasing history that can be kept indefinitely and viewed at anytime. Purchasing information can be displayed or printed using a wide variety of filters.

TSEFS P/O is available in single and multi-user versions and can function as a stand alone module or can be fully integrated with TSEFS I/C, A/P, PJC and G/L Modules.

Features & Capabilities:

  • User can assign a 10 or less alphanumeric code to new P/Os.
  • User can establish or reset a starting number to be used for the P/O automatic numbering system.
  • Automatically assigns P/O number when new P/O number is unspecified.
  • Handles P/Os for registered and new suppliers.
  • Ability to apply a fixed amount or percentage discount to a P/O.
  • Non-stocked items can be entered and received on P/Os.
  • Ability to receive items on P/O, in selective warehouses.*
  • Ability to reverse P/O when received in error.
  • Option to print P/Os on plain paper or user defined pre-printed forms.
  • Allows unlimited notes and comment lines on P/Os.*
  • Allows on screen P/O modification before P/O is finalized.
  • Ability to email or fax P/O in addition to regular dispatching options.
  • When interfaced with TSEFS I/C, will automatically allow user to generate P/O for the products registered vendors supply.
  • Allows user to specify flexible ship-to addresses for P/Os.*
  • Auto P/O generator that displays pass purchase quantities for selected intervals while showing current stock level and suggested order quantities for the products supplied by registered vendors.
  • Ability to receive some or all items on P/O and to close or keep P/O open when partial shipment is received.
  • Ability to cancel P/O after promised date has passed.
  • Option to add detailed additional costs to items when P/O is received.
  • User has the option to post P/O to A/P and G/L upon receiving P/O.
  • Ability to recall purchasing history by purchase order number, time period, vendor or SKU number.
  • Ability to do P/O enquiry by product or supplier number without changing status of P/O.
  • Updates inventory on-order record automatically, when purchase order is issued.
  • Updates inventory on hand record automatically, when items are received.
  • Supports fractional quantities to three decimal places.

Sales Order

The Smart Executive Financial Software Sales Order (TSEFS S/O) is user friendly, easy to use, very flexible, accurate and designed to increase efficiency and productivity during sales order entry and processing, to maximize your profit margin.

Built into its capabilities are numerous must-have-features which include sales order entry, cr memo and returned goods entry; sales order update and/or verification; inventory control; special pricing and price override; back-order processing; printing picking/packing slips, bill of lading, invoices and cr memos; posting invoices; maintaining sales history, and a list of very impressive sales reports.

TSEFS S/O is menu-driven, available in single and multi-user versions and can function as a stand alone module or can be integrated with TSEFS I/C, A/R, G/L and B/M Modules.

Features & Capabilities:

  • Only authorized users can access TSEFS S/O information.
  • Handles sales order processing in a multi-company environment.*
  • Allows you to tailor this module to each company’s needs by using its Control Features option.
  • Handles orders for established and new customers.
  • Allows one step and/or two-steps order processing.
  • Shows customers’ A/R billing alert notices when orders are entered or modified.
  • Handles separate billing and shipping addresses.
  • Tracks customer’s Credit Limit during order processing.
  • Automatically assigns order and invoice numbers.
  • Allows up to 4 possible sales discounts for individual items on a sales order.
  • Supports volume discounts on order totals using either fixed dollar amounts or percentages.
  • Option to create and process back orders.*
  • Non-stocked items can be entered on orders and invoices.
  • Handles credit memo and returned goods with option to restock returned items.
  • Allows special pricing for selected customers and price over-ride for inventory products during order processing.
  • User defined invoice and bill of lading format.
  • Prints picking/packing slips, bill of lading, invoices and cr memos.
  • Each product description or comment line on an order/invoice can be 600 or less characters, i.e. 20 or less lines each with 30 or less characters.
  • Option to automatically substitute out of stock items with alternates.
  • Allows on-screen order modification before an invoice is finalized and posted.
  • Maintains history of items sold to be used for customer sales analysis.*
  • Supports committing inventory or immediate removal of inventory during order entry.
  • Ability to place orders on-hold and to release orders.
  • On-screen display of items sold to customers for selected periods.*
  • Ability to create flat files that can be used to remit invoices and cr memos through EDI.*
  • Means only available in TSEFS Advanced Edition.

Warehouse Management

The Smart Executive Financial Software Warehouse Management (TSEFS W/M) is a simple but powerful inventory control system for small and medium-size retailers with one or several store/outlets who have the need to manage, monitor, distribute and control inventory from a central location.

It has all the tools required to set-up and maintain simple or extensive inventory databases. It also provides accurate, comprehensive and fast information for stock control, purchasing, sales, distribution and analysis.

It is available for either one or several users as a stand-alone module or can be integrated with TSEFS POS and A/P Modules.

Features & Capabilities:

  • Only authorized users can access TSEFS W/M information.
  • Allows 12 numeric characters for SKU (Stock Keeping Unit) and/or Product Number.
  • Can create SKU Master records and a matrix of individual products based on size and colour.
  • Allows two (2) lines with thirty (30) characters each, for product description.
  • Allows four (4) retail price levels, each with three (3) markdown, for each SKU Master.
  • Allows products to be accessed by either SKU Numbers or UPC (Universal Product Codes).
  • Ability to browse through SKU Masters and individual items for easy update and enquiry.
  • Ability to maintain minimum and maximum inventory quantities of each product for each store/outlet.
  • Stock levels are maintained in FIRST IN, MID IN and LAST IN with their respective costs.
  • Ability to retain supplier’s unit of measure and retailers’ unit of measure for each product.
  • Costing based on weighted average method.
  • Ability to set-up store/outlets and designate them as either warehouse, retail or franchise.
  • Can maintain unlimited bin locations within a warehouse.
  • Ability to issue, maintain and receive Purchase Orders for any store/outlet.
  • User defined purchase order format.
  • Ability to process orders, which have been submitted to warehouse from store/outlets.
  • Ability to transfer and receive inventory items among store/outlets.
  • Can assign specific retail price level to each store location.
  • On screen statistics for quantities transferred, received and sold at each store for each product.
  • Ability to set-up alternate SKUs to be used as substitutes for out of stock items (unlimited alternates).
  • Ability to specify PST and GST rates for each product.
  • Ability to group products, for reporting purposes, by department, category, price point, etc.
  • All inventory transactions can be kept as long as required.

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