A full ERP system designed by Proficient Business Systems.
TSEFS is a group of easy to use, business management and accounting software applications that can seamlessly integrate to form a powerful, reliable, multi-company and multi currency business system. With TSEFS, you will be able to control and manage your business locally; buy and sell globally; and enjoy a higher level of success while maintaining the leading edge.
TSEFS is available in three (3) editions. They are TSEFS Lite, TSEFS Lite Jobs and TSEFS Advanced. You will never outgrow TSEFS, because as your business grows and you need more software power, you can easily upgrade from the Lite to the Advanced Edition with very minimal interruption. The screens and functions are consistent among all editions and all data conversions are handled automatically during an upgrade.
Each TSEFS edition has the capability to function either as a single or multi-user system in a MS Windows OS, Linux and/or Novell Netware environment. A very effective password protection system, which includes a user, company and master password, is a standard feature among all editions. This password system, when implemented, allows only authorized users to access and/or perform certain functions, and a user ID number is attached to each transaction entry.
TSEFS Lite is a robust, entry-level, fully integrated business accounting software package, which includes Invoicing (S/O), Inventory Control (I/C), Accounts Receivable (A/R), Accounts Payable (A/P), Purchase Order (P/O) and General Ledger (G/L). It will definitely handle all of the bookkeeping chores for your small and growing business.
TSEFS Lite Jobs is a fully integrated, entry-level project management and job costing business accounting software package. It includes Project & Job Cost with billing option (PJC), Inventory Control (I/C), Accounts Receivable (A/R), Accounts Payable (A/P), Purchase Order (P/O) and General Ledger (G/L). It will definitely reduce your expenses and yield very high Return On your Investment by eliminating the need for multiple systems and double data entry.
TSEFS Advanced Edition is the ultimate, fully integrated business management and accounting software package designed mainly for small and mid size businesses. There are more than ten (10) individual modules (applications) from which to choose to create your specific business solution, and at any time, you can add more applications to meet and satisfy the needs of your growing business.
The Smart Executive Financial Software Accounts Payable (TSEFS A/P) will help you to manage all payables with flexibility, maximum efficiency and increased productivity.
With its Early Payment Discount, Cash Requirement, A/P Ledger and Other A/P Reports, it provides a profile of each supplier and all the necessary information to keep you well informed, take available discounts and be in total control to increase your profit margin.
TSEFS A/P is available in either single or multi-user versions. It can function as a stand-alone module, but when integrated with TSEFS G/L, Bank Account Manager, P/O, W/M, S/O or PJC and I/C modules, the end result is a complete, one-stop, business software solution, which will for many years, continue to yield very high return on your investment.
* Means only available in TSEFS Advanced Edition.
The Smart Executive Financial Software Accounts Receivable (TSEFS A/R) will help to increase your cash flow by providing instant reviews of customers’ current open receivables, past due invoices, sales volume, payment habits and credit standing.
Customer accounts are updated automatically when invoices and credits are processed and posted through TSEFS S/O (Sales Order) or TSEFS PJC (Project & Job Costing) modules. From within TSEFS A/R, you have the option to control selling prices, shipping, holding and releasing sales orders and/or services for any customer.
TSEFS A/R cash receipt function is very flexible and easy to use, allowing a wide range of possibilities to receive and apply customers’ payments and over-payments. This accounting software application is available in either single or multi-user versions. It can function as a stand-alone module, but when integrated with TSEFS G/L, Bank Account Manager, P/O, S/O or PJC and I/C modules, it is one of the priceless links for a complete, one-stop, business software solution, which will for many years, continue to satisfy and exceed your business management needs.
Only authorized users can access TSEFS A/R information.
Will perform all A/R functions in a multi-company environment.*
Unlimited customer accounts and receiving departments.*
Each customer account can be maintained by a twelve (12) or less alphanumeric code.
Ability to recall customers by either customer number, name or telephone number.
Ability to restore or recover deleted customer information before A/R Clean-up function is used.
Ability to completely remove all deleted customers from file to recover and re-use disk space.
Shows total outstanding A/R during on screen look-up of customers’ accounts.
Ability to keep unlimited notes on individual customer accounts.*
Ability to assign and maintain the type of currency for each customer account.
Maintains open item accounting by customer.
A/R reports show vendor account balances in both customers’ and local currencies.
Group customer by type, territory/region and sales associate.
Maintains customer’s contact, telephone and fax numbers, email address and web site.
Terms, credit limit, number of NSF incidents and retail sales tax numbers kept for each customer.
Credit limit verification for orders and invoices.
Maintains EDI information for invoices and credits transmission.*
Ability to set-up or establish receiving departments for each customer.*
On-screen monthly sales target, sales, receipts and gross profit statistics for each customer. *
Ability to enter and post customer invoices and memos directly to A/R and G/L.
Ability to enter and post customer billings to Jobs and Tasks.*
Supports partial, full payment and reversal of receipts.
Supports write-off for un-collectable service charge and applying discounts while recording customer payments.
Ability to keep fully paid invoices for a fiscal year.
Ability to recall and show internal notes for individual invoices and related transactions.
Ability to periodically remove fully paid invoices from file.
Ability to calculate finance charge on over due accounts.
Unlimited shipping addresses with detail of sales for each shipping address. *
Prints customer A/R statements in user defined format.
Ability to suspend customer account, hold or release orders and invoices.
Means only available in TSEFS Advanced Edition.
The Smart Executive Financial Software Bank Account Manager (TSEFS B/M) is a must have bank reconciliation software which captures and retains all of your company’s financial transactions thereby reducing the cost and time spent monthly to reconcile with your financial and commercial banks.
TSEFS B/M gives you accurate and up to date information on the finances of your business to help you make crucial business decisions.
It is available for either one or several users, can function as a stand alone module or can be integrated with TSEFS Payroll, Accounts Receivable, Accounts Payable, Sales Order, Project & Job Costing and General Ledger Modules.
The Smart Executive Financial Software Canadian Payroll (TSEFS P/R) is quick, accurate, reliable, easy to use and presents various methods to manage and pay employees. It provides business solutions for human resource management, time and attendance tracking, payroll processing and if needed, will even provide you with time sensitive birthdays and wage review lists for your employees.
TSEFS P/R maintains a complete record of employment for all employees including freelancers, and when integrated with TSEFS Project & Job Costing Module, it becomes a very reliable and effective time-and-cost tracking system that increases productivity and profitability in project management.
Whether TSEFS P/R is used stand-alone or integrated with other TSEFS Modules, it is a proven, reliable and dynamic tool with all the elements and capabilities to provide invaluable solutions for the successful management of your company’s employees and payroll.
The Smart Executive Financial Software General Ledger (TSEFS G/L) is a real time, interactive module, designed to capture all business transactions to provide up-to-the-minute, hands on and easy-to-follow financial information about the performance of small and medium size businesses. With such timely, accurate and readily available information, business decision-making becomes easier and more satisfying.
TSEFS G/L is very easy to use and is available in either single or multi-user versions. Whether it is used stand-alone or integrated with all other TSEFS Modules, it has been proven to be very powerful, reliable, durable, invaluable and inexpensive business software that can dramatically improve your profitability.
The Smart Executive Financial Software Inventory Control (TSEFS I/C) is designed to provide accurate, comprehensive and fast information for stock control, purchasing, sales and manufacturing. With its powerful Real Time Inventory Control features, you will have the tools needed to ensure that you are never over or under stocked, but always on target.
The customizable design allows small and medium size manufacturers, builders, whole-sellers, distributors, retailers, importers, exporters, contractors and service-oriented professionals to fine-tune this business application to effectively control their inventory.
TSEFS I/C is available for either a single user or multiple users. Although it can function as a stand-alone module, however, when integrated with TSEFS S/O, A/P, P/O and PJC Modules, a winning and effective solution for your business management needs, will be realized.
Only authorized users can access TSEFS I/C information.
Customisable control features.
Supports multiple warehouses up to a maximum of ninety-nine (99).*
Permits inventory transfers among warehouses.*
Each product is maintained by 12 or less alphanumeric character code with an additional 2-character warehouse code.
Unlimited product or SKU (Stock Keeping Unit) numbers.*
Supports two (2), thirty (30) character lines of product description, which can be in one or two different languages.
Ability to restore or recover deleted product information before I/C Clean-up function is used.
Ability to completely remove all deleted products from file to recover and re-use disk space.
Retail pricing structure can either be by quantity-breaks or an 8-level fixed pricing system.
Allows you to define case specification charts for individual products.*
Ability to periodically set-up special pricing on individual products for all or selected customers.
Ability to mark-up or markdown selling prices for all or selected items.
Stock stored either by unlimited bin locations or lot numbers with date received and costing info.
Ability to establish and maintain minimum and maximum stock levels for each product.
Maintain unlimited suppliers with pricing and ordering information for each product.*
Shows outstanding P/Os with expected date, etc. for each product.
Ability to scroll through items for easy update and enquiry.
Costing based on weighted average method.
On screen statistics for quantities ordered, received and sold for each item for each month in fiscal year. *
Alternate SKU number to be substituted for out of stock items (unlimited alternates).
Allows standard or multiple retail sales tax rates for each item.
Ability to group products by category or product line.
Ability to set up multiple UPCs and associated customers for each product.*
Extensive data is maintained on each item such as: - SKU #, description, pack/size, category, unit of measure, 14- alphanumeric UPC, weight, quantity on hand, quantity committed, quantity available, quantity back-ordered, minimum stock, maximum stock, quantity on order, date ordered, date expected, supplier, supplier’s product code, supplier’s minimum order quantity, lead time, last purchase, last sale, etc.
Ability to flag individual products as discontinued or re-activate discontinued products.
Allows inventory adjustments e.g. sale, sale return, receiving, purchase return, stock removal and on order with a complete audit trail for all adjustments.
Comes with an extensive production function, which uses various components to produce finished products, schedules production, identifies product shortages and maintains a production log.*
Means only available in TSEFS Advanced Edition.
The Smart Executive Financial Software Point Of Sale (TSEFS POS) will improve the operation and management of one or several stores/outlets. It handles sales, discounts, price mark-down, refunds, pay-outs, lay-aways and provides a variety of on-screen or printed reports which can be used for checking, balancing and analysis.
TSEFS POS is both easy to use and very user friendly. It is designed to provide maximum security, flexibility, reliability and accuracy.
It is available for either one or several cash registers and requires TSEFS Warehouse Management (TSEFS W/M) for product description, stock level and retail prices. It can also be integrated with TSEFS A/P and G/L Modules.
TSEFS Project & Job Costing (TSEFS PJC) software, will show you at any given time, all summarized or detail activities that went into a project or job from start to finish. For complete project management, this application will always keep you well informed with up-to-date variance analysis against your job and project estimates.
Project managers, contractors, engineers, manufacturers, job shops and service-oriented professionals who require a proven, flexible, easy to use and reliable time and material system, will be happy to find an effective solution in TSEFS PJC. It has the built-in, interactive capability to manage simple and complex projects. Whatever you put in, is what it uses to identify potential issues to help you manage and control profitability.
The project, job and time billing function that comes with TSEFS PJC, when utilized, will definitely have a very positive effect on your cash flow. This project and job cost accounting software is available in either single or multi-user versions. It can function and perform as a stand-alone module, however, its full potential will be realized when it is integrated with TSEFS P/R, A/R, I/C, A/P and G/L.
The Smart Executive Financial Software Purchase Order (TSEFS P/O) will enable your company to place, modify, track, and receive orders in various currencies.
It retains a purchasing history that can be kept indefinitely and viewed at anytime. Purchasing information can be displayed or printed using a wide variety of filters.
TSEFS P/O is available in single and multi-user versions and can function as a stand alone module or can be fully integrated with TSEFS I/C, A/P, PJC and G/L Modules.
The Smart Executive Financial Software Sales Order (TSEFS S/O) is user friendly, easy to use, very flexible, accurate and designed to increase efficiency and productivity during sales order entry and processing, to maximize your profit margin.
Built into its capabilities are numerous must-have-features which include sales order entry, cr memo and returned goods entry; sales order update and/or verification; inventory control; special pricing and price override; back-order processing; printing picking/packing slips, bill of lading, invoices and cr memos; posting invoices; maintaining sales history, and a list of very impressive sales reports.
TSEFS S/O is menu-driven, available in single and multi-user versions and can function as a stand alone module or can be integrated with TSEFS I/C, A/R, G/L and B/M Modules.
Only authorized users can access TSEFS S/O information.
Handles sales order processing in a multi-company environment.*
Allows you to tailor this module to each company’s needs by using its Control Features option.
Handles orders for established and new customers.
Allows one step and/or two-steps order processing.
Shows customers’ A/R billing alert notices when orders are entered or modified.
Handles separate billing and shipping addresses.
Tracks customer’s Credit Limit during order processing.
Automatically assigns order and invoice numbers.
Allows up to 4 possible sales discounts for individual items on a sales order.
Supports volume discounts on order totals using either fixed dollar amounts or percentages.
Option to create and process back orders.*
Non-stocked items can be entered on orders and invoices.
Handles credit memo and returned goods with option to restock returned items.
Allows special pricing for selected customers and price over-ride for inventory products during order processing.
User defined invoice and bill of lading format.
Prints picking/packing slips, bill of lading, invoices and cr memos.
Each product description or comment line on an order/invoice can be 600 or less characters, i.e. 20 or less lines each with 30 or less characters.
Option to automatically substitute out of stock items with alternates.
Allows on-screen order modification before an invoice is finalized and posted.
Maintains history of items sold to be used for customer sales analysis.*
Supports committing inventory or immediate removal of inventory during order entry.
Ability to place orders on-hold and to release orders.
On-screen display of items sold to customers for selected periods.*
Ability to create flat files that can be used to remit invoices and cr memos through EDI.*
Means only available in TSEFS Advanced Edition.
The Smart Executive Financial Software Warehouse Management (TSEFS W/M) is a simple but powerful inventory control system for small and medium-size retailers with one or several store/outlets who have the need to manage, monitor, distribute and control inventory from a central location.
It has all the tools required to set-up and maintain simple or extensive inventory databases. It also provides accurate, comprehensive and fast information for stock control, purchasing, sales, distribution and analysis.
It is available for either one or several users as a stand-alone module or can be integrated with TSEFS POS and A/P Modules.
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