Public-Sector Solutions, through its financial ERP solution called USL Financials, the leading full encumbrance fund accounting system, offers all the enterprise financial management features needed today by government agencies and not-for-profit organizations. We are guided by our ývirtual allianceý with Microsoft strategy.
To that end we strive to maintain our seamless integration with Microsoft technology. Our core product is comprised of a suite of fund accounting financial and procurement enterprise management modules that are seamlessly integrated with Microsoft Office and Microsoft SQL Server and Microsoft’s NT Terminal Server. USL Financials screens are ýconciseý, ýwell-laid outý, ýeasy-to-navigateý, ýuser-friendlyý, ýintuitiveý.
Our product’s usability and interface standardization allows the end user to shorten his/her learning curve drastically.
Our USL Financials applications are installed across the United States in major government entities. There are over 600 users of these products worldwide. Our recent successes are the United Ways that have embraced our product.
On the other extreme, just to exemplify the scalability of the system, USA Hockey uses USL Financials on a standalone PC to manage their funds and the daily financial activities. Since the similar client references that are provided in this proposal are long time users of USL Financials, we would urge you to call them for their opinion of USL Financials as a product and Public-Sector Solutions as a company.
USL Financials is one of very few financial management packages in the market that utilizes only the user-friendly Microsoft platform and its scalable and flexible technology. The strength of USL Financials lies in the fact that it is built with a totally open architecture.
The plumbing is all Microsoft, which greatly facilitates implementation, training, and on-going maintenance. A very typical installation/cut over can be accomplished within 1-3 months from its start. Furthermore, all the applications within USL Financials incorporate the latest in user interfaces to make them easy to understand and easy to use.
The system is specifically designed to allow its users greater flexibility in information retrieval while, at the same time, meeting their long-term reporting requirements. The fully integrated report generator combined with the many standard reports to provide all the necessary information to satisfy federal and state reporting requirements, as well support day-to-day decision-making. Our suite utilizes only:
USL Financials integration with MS Office makes it even a lot easier for the end-user to work with Excel, Word, Access, and Outlook interactively with USL Financials.
Because USL Financials modules come with the source code, all the accounting software database tables are accessible and modifiable.
Public-Sector Solutions differentiates itself by providing an ýout of the boxý, total turnkey software and implementation solution that meets Insert Client’s immediate needs while also providing the flexibility to support tomorrow’s changes: changes in the organization’s environment as well as changes in technology.
A strategic partnership with Public-Sector Solutions is a ýwin-winý for all parties. Public-Sector Solutions offers the organization the breadth of applications, robust functionality, current technology, implementation resources to insure a successful implementation delivered with fewer consultants, fewer customizations, in less time, and at a lower cost than otherwise would be possible.
Public Sector BEST Budgeting/Planning Module is a public sector-wide, purpose-built budgeting and planning application. With the Public Sector BEST Budgeting/Planning Module, you’ll make better, more informed decisions by shortening the budgeting and planning cycles. And, with a planning process that is easier and more efficient, you’ll be able to encourage collaboration across departments and tie budgeting activities to performance.
The Public Sector BEST Budgeting/Planning Module lets you take control of the Budgeting and Planning process. Free yourself from the time-consuming spreadsheet mechanics and focus on strategic budgeting and planning.
USL provides cash register and workstations functions to accept walk-in or mail-in type payments. USL CR allows users to easily create transactions that are automatically tracked and reported. A rich featured cash register/receivables system, USL CR also allows non-cash register workstations to receipt batch data. Password protected and menu driven USL CR is secure and easy to use.
The USL’s cash receipts system can link payment data and amounts, to selected Banks, Fund Accounts, G/L, FIS Accounts, Receivables Histories, Report Categories, and File Export Categories. Detailed transaction data can also be stored as an electronic journal.
The USL Check Reconciliation module provides the means to carry out two accounting tasks that every business must perform accurately:
The Control System module allows true integration of any USL Financials modules at any time. Because of USL Financials’ inherent client/server design and its Microsoft Access front-end, the software can readily be tailored to provide the kind of reports and functions specific to your needs. With its flexible account code, USL Financials can easily be set up to maintain records for multiple grants, projects and departments while automatically keeping track of interfund balances and streamlining accounting across funds. When needed, funds can be set up with their own unique year-end dates to facilitate cross fiscal year reporting and accountability
The General Ledger is the area of accounting where all sub-ledger records are brought to be classified and summarized.
In addition to an account structure that can accommodate up to 32 characters in nine segments, USL can utilize a feature called account attributes to further categorize accounts for other purposes. These attributes can be attached to individual accounts or groups of accounts normally unrelated except as required for this purpose. These attributes can be numeric, text, codes, dates, etc.
Our clients have many uses for them e.g., to classify a type of account (restricted on unrestricted for example), grant information (granting agency, begin-end, special requirements, principal investigator), percentage allocation values (to maximize the billing capability of the grant to grantor), etc. Their use can be more than simply categorizing accounts for a special report. They can be used to store information that is the basis of calculations and analysis.
Management Information Exchange (MIE) for USL Financials" gives you actionable information. MIE provides advanced business intelligence technology for:
This module may be used either independently or integrated with USL Financials General Ledger, Purchase Order, Purchase Requisitions, and/or Job Cost. It provides for inventory valuation by LIFO, FIFO, Average, or a modified Standard Cost Method, and supports multiple companies and multiple warehouses. It has an unlimited number of balance sheet inventory accounts that can be used.
These accounts can be classified as being for merchandise, finished goods, raw materials, work in process, etc. Inventory transactions for credit memos use the credit memo account contained in the item record. This allows reports to be stored on disk to save computer time, and then printed later at your convenience. You also have the ability to maintain item information and print item lists, keep inventory status and print status reports, and allows you to enter, change, delete, and post inventory transactions and to print an edit list and a transaction journal.
Labor Distribution Module (LDM) provides for an integrated interface between USL Financials, payroll service providers, and electronic clocks. The interface with USL Financials provides for employee level tracking of expenses by project, funding source, and expense category with encumbrances. In specific, the following functions are provided by LDM:
Maintenance: Employee master file, Enter employee raises, Pay types, Pay periods, Pay codes, Payroll expense distributions by distribution code, Effort expense, Distributions by distribution code, Define pay period dates, Benefit distribution by fringe codes, Control information, Job code.
Processes: User interface for entering payroll data. Excel interfaces for entering payroll data, Electronic time clock interface for entering payroll data, Prepare and validate payroll data for output (Run Payroll). Issue Payroll, Create output for payroll system (Abra, Ceridian, etc.), Create direct output to PRDIST, Process payroll system output, Calculate encumbrances, Create and process adjustments to payroll.
Utilities: Purge history, change passwords, view print spool file.
Reports: Provide various listings and error reports to ensure that all inputs have been provided for a payroll run, Provides analysis reports such as effective effort reports.
Public Sector BEST Budgeting/Planning Module is a public sector-wide, purpose-built budgeting and planning application. With the Public Sector BEST Budgeting/Planning Module, you’ll make better, more informed decisions by shortening the budgeting and planning cycles. And, with a planning process that is easier and more efficient, you’ll be able to encourage collaboration across departments and tie budgeting activities to performance.
The Public Sector BEST Budgeting/Planning Module lets you take control of the Budgeting and Planning process. Free yourself from the time-consuming spreadsheet mechanics and focus on strategic budgeting and planning.
Project Accounting is implemented via a single new module with associated interfaces in General Ledger, Accounts Payable, and Accounts Receivable. It interfaces with Purchase orders are Requisitions; consequently, encumbering at the project level. Project Accounting will provide detail for reporting at the account and journal level, and will also provide for account or net assets balances. Project information at the account level is included in all edit lists for posting and passed on with the posted journal entries.
The project posting process updates a subsidiary journal table that contains all transactions that have project activity. All journals that have project activity are added to this project subsidiary journal table. All project reporting that includes account level information is taken from the project subsidiary journal table.
The Purchase (Online) Requisition Module by USL includes within it a user-defined workflow capability that lets you electronically route the approval of Purchase Requisitions through the steps you define. An ability to pre-encumber funds, which can be defined at various levels, can be made part of the approval process. Once a requisition is approved, it flows automatically to the Purchase Order module where it is matched with the invoice and receiving document. Budget checking is available throughout this whole process.
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