ALCIE Financials Suite

ALCIE Financials is a versatile, fully integrated, multi-faceted suite of accounting modules including Accounts Receivable, Accounts Payable, General Ledger, Fixed Assets and Payroll. Features include on-line inquiry with multi-level drill-down, transaction processing for multiple companies, currencies, divisions, departments, and inter-company.

ALCIE Financials offers fully integrated multi-company, multi-currency financials with inter-company consolidations and the option to share common charts of accounts and/or customers and/or suppliers.

ALCIE Financials can be installed as a suite or on a modular basis for any mid sized company in any industry. It supports transaction recording and reporting for multiple companies, currencies, divisions and departments. Features include inter-company transactions, consolidations, custom report writing and the ability to selectively share common charts of accounts, customers and vendors. ALCIE Financial Suite consists of the following modules:

General Ledger

ALCIE G/L is a multi-purpose enterprise-wide application designed to capture and trace every fiscal transaction in your organization, whether entered directly in the G/L module or automatically captured from other installed modules. On-line Inquiry provides drill-down capability into Accounts Payable, Receivable and Inventory transactions.

Features include:

• Journal Entry and Reversing Entries
• Recurring Transactions
• Budgets
• Allocations
• Custom report writing

A virtually unlimited assortment of financial statements and management reports can be produced.

Accounts Payable

ALCIE A/P is a multi-use enterprise financial application which can record transactions from Purchase Orders, Project Accounting, Inventory Job Cost Manufacturing and other general accounting transactions. It supports Recurring Payables, complex inter-company distributions, multiple sub-ledgers and banks and currencies. Virtually unlimited vendor mailing addresses, payment flexibility and manual check processing.

Accounts Receivable

ALCIE A/R is a multi-purpose enterprise accounts receivable application. It features include Cash Receipts, Recurring Transactions, Finance Charges, Debit/Credit Processing and includes an embedded Invoicing subsystem. It supports multiple A/R sub-ledgers, banks and currencies, inter-company transactions and multiple ship-to addresses per customer account. ALCIE A/R provides an Import function for automated loading of transactions generated by third-party or other in-house billing systems.

Fixed Assets

ALCIE F/A is an enterprise-wide Fixed Assets application designed for tracking of corporate assets and additions. Features include Acquisitions, Transfers, Disposals and write-offs, 3 methods of Depreciation. Supports extensive depreciation methods and schedules, which can be applied to any asset or addition. Multiple On-line Inquiries for various transactions and depreciation. Fully integrated cost-center accounting.

Payroll

Enterprise-wide, multi-company, multi-state SQL*Point payroll management system. Individual modules can be selectively installed to fulfill your specific current business requirements.

ALCIE Accounts Payable

ALClE’s ALCIE A/P is a multi-use enterprise financial application which can record transactions from Purchase Orders, Project Accounting, Inventory Job Cost Manufacturing and other General Accounting transactions. It supports Recurring Payables, complex inter-company distributions, multiple sub-ledgers and banks and currencies. Virtually unlimited vendor mailing addresses, payment flexibility and manual check processing. Accounts Payable module offers enterprise-wide functionality including automatic calculation of due and discount dates, automatic voucher numbering, check reconciliation, duplicate invoice checking, recurring payables, and complex inter-company distributions.

Accounts Payable voucher entry enables automatic reconciliation with Purchases, Expense Requisitions, Inventory Price Adjustments, Project/Activity Accounting and Manufacturing Job Cost which reduces clerical time and contributes to the bottom line.

Some powerful features:

• Fast voucher entry with user-defined auto-skip fields. Manual check and void check processing. Vendor history can be retained indefinitely.
• Adjust inventory/job cost for price/quantity variances from ALCIE Purchase Order receiving or ALCIE Job Cost applications. Inter-company vouchering with automatic inter-company entries.
• Recurring voucher processing with start, stop and review dates. Default general ledger account per vendor.
• Invoice payment flexibility is virtually unlimited, including partial payments, payments by due or discount dates, vendor, sub-ledger or invoice ranges, with optional manual overrides.
• On-line vendor account inquiry of open invoices and detailed transaction history

Optionally it can also be a robust, self-sufficient stand alone accounts payable application.

ALCIE Accounts Receivable

ALCIE A/R is a multi-purpose enterprise Accounts Receivable Application. Its features include Cash Receipts, Recurring Transactions, Finance Charges, Debit/Credit Processing and includes an embedded Invoicing subsystem. It supports multiple A/R sub-ledgers, banks and currencies, inter-company transactions and multiple ship-to addresses per customer account. ALCIE A/R provides an Import function for automated loading of transactions generated by third-party or other in-house billing systems.In addition, ALCIE’s Accounts Receivable module provides enterprise-wide functionality with detailed immediate customer inquiries and instant access to extensive credit and payment information.

Some powerful features:

• Direct entry of debit, crdit and sales transactions with optional invoice printing. Automated entries from other ALCIE applications and external systems. Easy entry of cash receipts with allocation to specific invoices, allowance and unapplied credits. All transactions details are retained for user definable period.
• Salesperson, stocking location, FOB, freight billing, territory, tax entity, service charges, ship via, zone, region and terms codes are stored in easy access table, shared with other modules eliminating duplicate entry.
• Extensive sales analysis reports.
• On-line account inquiry including aging, remaining credit, open balances and detailed transaction history.
• Salesperson commission reporting available in detail or summary forms.
• Customer adjustments with edit and journal reports. Customer statements may be printed by user definable frequency.

Optionally it can also be a robust, self-sufficient stand alone accounts receivable application.

ALCIE Contact Management

ALCiE Contact Management is a tool that complements Sales and Marketing efforts. ALCiE C/M provides a contact database that not only records contact names, but also offers Prospecting and Call log tracking functionality. Unlimited contact names can be assigned to Prospects, Clients, and Vendors. This plug-in module can run stand-alone or fully integrate with ALCiE’s Financial Suite.

Some powerful features:

• Contact Management master screen provides general contact information, as well as company information and notes.
• Contact screen allows user to specify a contact type used to categorize the contact as a Prospect, Customer, Vendor, etc.
• Unlimited user-defined Contact types.
• Prospect Master screen includes Action Items.
• Prospect Status and Tracking capabilities.
• Access to ALCiE Inventory, Accounts Receivable, Order Entry, and Job Cost, if installed, during Quote entry.
• Prospect Maintenance with virtually unlimited notes and contacts per prospect.
• Detailed and summary sales forecasting available, in conjunction with ALCiE Order Entry.
• User-defined sales probability percentages.
• Salesperson tickler file and prospect tracking notes.
• Salesperson call log/tracking.
• Flexible reporting on a variety of functions, including: prospect master report; quote status report; status change report; schedule by due date; prospect activity report.
• Additional tracking and statistical reports, such as salesperson trip status report, call activity by month, call activity by manufacturing code, call activity by prospect, and prospect follow-up in detail or summary formats.

ALCIE Fixed Assets

ALCIE F/A is an enterprise-wide Fixed Assets Application designed for tracking of corporate assets and additions. Features include Acquisitions, Transfers, Disposals and Write-offs, 3 methods of Depreciation. Supports extensive depreciation methods and schedules, which can be applied to any asset or addition. Multiple On-line Inquiries for various transactions and depreciation. Fully integrated cost-center Accounting.

Some powerful features:

• Provides multiple Depreciation methods including Straight-Line, Declining Balance, Sum-of-Year’s Digits, ACRS, Modified ACRS and CCA.
• Up to three methods of depreciation for each asset; book, tax, and alternative minimum tax. First year Expense Report for tax accounting records.
• Provides classes to group assets.
• Maintains detail depreciation information by asset and period.
• Depreciation calculations can be re-run for a period before posting. Switch to straight line at optimum time.
• Automated interface to ALCIE General Ledger including gain/loss on disposition of assets. Full Asset History Inquiry.

Optionally it can also be a robust, self-sufficient stand alone Fixed Assets application.

ALCIE General Ledger

ALCIE G/L is a multi-purpose enterprise-wide application designed to capture and trace every fiscal transaction in your organization, whether entered directly in the G/L module or automatically captured from other installed modules. On-line Inquiry provides drill-down capability into Accounts Payable, Receivable and Inventory transactions. Features include: Journal Entry and Reversing Entries, Recurring Transactions, Budgets, Allocations, and custom report writing. A virtually unlimited assortment of financial statements and management reports can be produced.

Transactions are manually input or automatically created by other installed ALCIE modules. A virtually unlimited array of financial statements and management reports can be produced.

Some powerful features:

• User defined, multi-company, charts of accounts with multi-level reporting and consolidation. Common chart of accounts option for multiple companies.
• Automatic journal entries from all other ALCIE applications or from user definable recurring entries. Prior or future period adjustments. Account allocations based on powerful user definable rules.
• Transaction detail and comparative data may be retained indefinitely. Reprint journals at any time.
• Begin new fiscal year processing before closing previous year, retaining all details in previous years. User definable financial statements using ALCIE’s Financial reportwritter.
• Mutliple currencies.

Optionally it can also be a robust, self-sufficient stand alone general ledger application.