Main Course Accounting

We developed the Main Course accounting system to allow you to run your business the way you want, not the way your accounting system dictates.

The base system consists of the Customer, Sales Rep., Inventory Control, Accounts Receivable, Order Entry, Invoicing, Purchase Order, Accounts Payable & Reports Modules.

Accounts Payable

The Accounts Payable module supports multiple checkbooks, recurring invoices, custom check formats, and an option to import deposit information from the Accounts Receivable module. The Accounts Receivable module includes a special collections tracking option which allows you to record free form comments for each open invoice and general comments for a customer. There are also ‘tickler’ dates which can be associated with each open invoice. These will remind you to call when an account promises to pay by the end of the week.

Accounts Receivable

The Accounts Receivable module includes a special collections tracking option which allows you to record free form comments for each open invoice and general comments for a customer. There are also ‘tickler’ dates which can be associated with each open invoice. These will remind you to call when an account promises to pay by the end of the week.

Client Server Version

The client/server version of Main Course provides enhanced data integrity while maintaining the Foxpro file format. In a Client/Server environment, the server controls the databases and indexes. The server searches and updates the files, while the workstation only instructs the server as to what operations should be performed. Due to this arrangement, it is next to impossible for an individual work station to corrupt a file.

Customer EDI

The Customer EDI Module allows you to receive Purchase Orders from customers (EDI form 850) and automatically create an order in your Main Course system. You can also return a Functional Acknowledgement (EDI form 997), Purchase Order Acknowledgement (EDI Form 855) and an Invoice (EDI form 810) to your customer. This module creates the necessary EDI files but does not do the send or receive. The Network which your customer uses to exchange EDI files will be able to provide you with the communications software.

EDI Reporting

The EDI Reporting Module creates ANSI and other format EDI files as required for reporting sales of products from certain manufacturers for the purpose of receiving price protection and incentives. It currently supports IBM, Compaq and HP. Additional manufacturers can be supported, but they will usually require some additional programming; contact AMI Sales with any requests to support other manufacturers.

All of the above manufacturers now accept reporting data through a website. The formats required for this are all fully supported.

General Ledger

The general ledger supports account numbers of 5 numeric digits with a 2 digit department number. There are up to 12 periods which may be used. Postings may be made to the prior year by users with supervisory access. Postings from subsidiary ledgers are controlled by the user and are entered as summaries with the smallest possible increment being one days activity. Detail is obtained from the subsidiary ledgers.

InsideLine Interface

The InsideLine Interface provides a direct link from your system to Ingram Micro’s system and provides the following features:

• Interface built in to all A.M.I. modules. Wherever the product list is accessible you are able to view Ingram Micro’s real-time price and availability. Now you can be sure you’re margins are adequate.
• Transmit Purchase Orders to Ingram Micro without re-entering. Create your P.O.s normally through the Main Course, then select the transmit option. P.O.s are live with stock allocated by Ingram Micro as soon as transmitted. Save time and paper.
• Select the Ingram Micro warehouse from which you would like product to be shipped.
• Back order processing controlled by the Main Course purchase order partial shipment field.
• Drop shipments can be ordered through the interface.
• Easily handle billing to your financing company.

Inventory Control

The inventory control in the Main Course pays particular attention to serial number tracking and costing. Besides the costing methods of Average, FIFO & LIFO the Main Course offers a Serial Number costing option which will track the cost of transactions based on the actual serial numbers shipped on an invoice.

McFig

The sales quotation Module, McFig (for Main Course Configurator), allows the sales representatives to prepare quotes and proposals. Prices on quotes can be manipulated to force a certain margin, profit amount, etc.

McFig has the ability to read the Main Course customer, inventory and product files. This allows the sales reps. to know what is currently in stock - and what isn’t. Once the Sales Manager signs off on a McFig quote, it can be electronically uploaded to the Main Course order file. No rekeying of information from one system to the other!

The time saved by your administration and sales people means increased productivity and more importantly increased prospecting time for your sales reps.

McFig is now available in a Windows version! Print quotes worthy of a Laserjet printer. Fax directly from McFig. Windows standards such as cut and paste, common controls, etc.

Order Entry

The Order Entry and Invoicing module supports much of what you would expect. Some specific functions include back-order ability, picking tickets, account status checks, credit hold check, and credit card processing. With the addition of the Electronic Catalogue you have access to an extensive list of all products supplied by all of the major distributors.

Point of Sale

The Point of Sale module provides an easy to use all-in-one screen for entering sales orders and producing invoices. It is ideal for use at a counter that handles walk-in sales. There is support for a barcode reader and credit card swipe reader which attach to the keyboard. Using a third party program called IC Verify also allows you to do credit card authorizations.

Purchase Order

The Purchase Order module allows you to generate POs from customer orders singly or in groups based on a first come first served allocation algorithm. If you are using the Service Manager you can also generate POs from parts needed information. Again with the Electronic Catalog you have access to pricing information from all major distributors.

Service Manager

The Service Manager program tracks contracts, contracted and time & material work orders and RMAs. Parts needed information can be entered on work orders and read by the Purchase Order module to generate POs. Billing is integrated to the Main Course Accounts Receivable and the Customer and Shipping address lists are shared.

Techdata API Interface

The Techdata API Interface provides a direct link from your system to Techdata’s systems and provides the following features:

• Interface built in to all A.M.I. modules. Wherever the product list is accessible you are able to view Techdata’s real-time price and availability. Now you can be sure you’re margins are adequate.
• Transmit Purchase Orders to Techdata without reentering. Create your POs normally through the Main Course, then select the transmit option. POs are live with stock allocated by Techdata as soon as transmitted. Save time and paper.
• Back order processing controlled by the Main Course purchase order partial shipment field.
• Drop shipments can be ordered through the interface.