The very nature of managing training events and educational courses is time consuming and resource intensive. AGORA Training & Education Manager was designed specifically to automate the entire process of managing the courses, schedules, instructors, attendees, locations, registrations, resources, training materials and financial information necessary for organizations to be successful. Because AGORA Training & Education Manager integrates seamlessly with Microsoft Great Plains, training organizations and educational institutions can leverage a single solution to manage the financial processes and training and course related activities required to run their business.
Financial Management & Reporting
From entering orders to generating invoices … all of your financial processes can be streamlined using AGORA and Microsoft Great Plains Business Solutions. All front office activities are managed by AGORA and all back office accounting information is stored directly within your Microsoft Great Plains Business Solution.
Within the Accounts Payable portion of Microsoft Great Plains, you can link expenses to specific activities, courses or events. Using the budgeting feature you can easily track estimated vs. actual expenses to track the cost of each and every event or activity within the system.
AGORA generates invoices and processes them on the fly using Microsoft Great Plains’ Sales Order Processing (SOP) engine. Once a SOP invoice is posted within Microsoft Great Plains the amount is automatically transferred to the appropriate account. Payments are entered directly into Microsoft Great Plains’ Cash Entry Window at registration or as checks are received. Deposits can be entered as cash receipts, marked as a liability and then tagged to a specific customer.
AGORA also tracks deferred and recognized revenue and produces detailed Profit and Loss Reports for each training class or course entered in the system.
To ensure you have the information you need to make quick business decisions, AGORA Training and Education Manager comes with several management and financial reports. In addition to the standard reports, you can create custom reports to meet specific needs you may have using popular applications such as FRx and Crystal Reports.
Course & Schedule Management
With AGORA Training & Education Manager organizations can easily track courses, locations, dates, times, room capacities, hotel reservations along with accounting information such as applicable taxes and General Ledger account information. Companies can also manage various training sessions or course schedules along with their respective course descriptions, agendas, materials and inventory items needed for each class and/or attendee.
More and more training and educational institutions are using the Internet to communicate and conduct transactions with attendees, instructors and partners on-line. With the AGORA eTransaction Module you can easily capture and process a variety of transactions on-line (monetary and non-monetary) such as registration information, reservations, attendee payments, etc. Because the eTransaction Module integrates seamlessly with Microsoft Great Plains, the entire process of collecting on-line data, entering payments and processing invoices has been completely automated.
Instructors & Students Management
Maintain an unlimited amount of information on instructors and students such as registration history, earned credits, GPA, prerequisites, gender, age, and contact information. Keep track of instructors, along with their resume and the courses they are qualified to teach. Assign instructors to courses and maintain schedules for multiple courses and sessions. View instructor utilization by day, week, month or year.
Using AGORA Training & Education Manager you can apply user-definable attributes to students or attendees. Attributes are fields that can be used to define specific attendee criteria such as which attendees have received specific certifications, attended certain courses, or match a certain demographic profile. This enables companies to match prospects with the courses and/or training classes that are the most appropriate.
Registration Automation & Management
Because AGORA Training & Education Manager integrates seamlessly with Microsoft Great Plains the entire process of registering attendees, sending registration confirmations, taking payments and processing invoices has been automated. All attendee registration information can be captured and processed on-line (using the AGORA eTransaction Module) or within the system itself.
When an existing trainee or student calls in to attend another seminar or class you just type their name into AGORA and their contact information and historical registration information will automatically populate the screen. When a new attendee calls in to request information or to register for a class, just enter the contact information into AGORA and the data will automatically synchronize with Great Plains Dynamics or eEnterprise. AGORA has been designed to handle individual and group registration rates and packages.
Resource & Inventory Management
Items distributed to students and instructors are drawn from inventory data stored within Microsoft Great Plains. AGORA Training & Education Manager is capable of tracking multiple shipments for a variety of classes or training events. Using AGORA, unused items can be placed back into inventory within Microsoft Great Plains once a training class or course has been completed.
With AGORA Training & Education Manager, you’ll also be able to assign and track resources and materials needed for specific classes or projects and view the utilization of such resources across all training events or classes by day, week, month or year.
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