An accounting software system designed by Davis Business Systems.
BS/1 Enterprise is an integrated, multi-currency, manufacturing, distribution and accounting system: Accounts Payable, Accounts Receivable, General Ledger, Inventory, Purchase Orders, Sales Orders and Quotes, Manufacturing (optional), and Sales Analysis.
The Accounts Payable system tracks vendor invoices and payments.
When setting up vendors you specify the currency, thereby setting the currency for their invoices. The Open Payables Report and Accounts Payable Invoices Screen allow currency selection, so you can see how much you owe in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.
The accounts payable software assigns the (default) due date for each invoice based on the vendor’s terms. Intelligent Payment Management is facilitated by an option to ‘AutoCreate’ cheques for all invoices due for a selected currency. These may later be modified or deleted. Cheques can be computer printed or hand-written. The system allows reconciliation of cheques returned from the bank and tracking of void cheques.
An integrated phone dialer is available by right-clicking on vendors, invoices, or cheques.
Accounts Payable data is passed to the General Ledger software automatically via Journal Vouchers with expenses converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.
The Accounts Receivable system tracks customer invoices and payments.
When setting up customers you specify the currency, thereby setting the currency for their invoices. The Aged Trial Balance Report and Accounts Receivable Invoices Screen allow currency selection, so you can see how much is owed to you in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.
Accounts receivable invoices are not purged when fully paid, but are instead retained for sales analysis reporting. Sales taxes are calculated automatically and are very flexible to facilitate VAT, GST, PST, HST, etc. in various countries. Accounts receivable invoices can be computer printed or hand-written. Invoices print on plain paper to facilitate faxing and to avoid the expense of pre-printed forms.
The ‘open item’ method is used to apply payments against specific invoices. Adjustments, discounts, and write-offs can be entered when entering the payment info.
An integrated phone dialer is available by right-clicking on customers, invoices, or payments.
Accounts receivable data is passed to the General Ledger software automatically via Journal Vouchers with revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.
The General Ledger system tracks budget and actual financial data to produce financial statements such as an Income Statement and Balance Sheet, the Trial Balance Report, General Ledger Report, GL Totals Screen, GL History Screen, and the Bank Book.
Data is passed to the general ledger from the AP and AR automatically via Journal Vouchers with expenses and revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.
Data is keyed directly to the general ledger via Journal Vouchers to record
Year-end closing entries for the general ledger are generated by the software.
The Inventory system tracks inventory stock levels and costing.
Inventory is received via receipts and depleted via sales. Warehouse transfers, physical count corrections, and reduction of inventory due to spoilage/breakage, theft and samples, etc. are entered via adjustments.
BS/1 Enterprise has a Physical Count option (coming soon) to facilitate printing count sheets, entering physical count, printing variance reports, and generating adjustment transactions.
Manufacturing orders default to the product standard component items and resources (labour and equipment), which you can then change for substitutions or running on a different machine if one is overbooked, or for manufacturing a custom product.
The Purchase Orders software tracks supplier orders and receipts.
The Sales Orders software tracks customer quotes, orders and shipments, and creates Accounts Receivable invoices.
Sales orders may be entered as ‘quotes’ and printed for customer approval. When approved, the order status is changed to ‘On Order’. Or the orders may be entered directly as ‘On Order’ if no quote is required.
Picking slips may be printed for the shipping department. Either the shipper enters details of the shipments to the computer, or writes on the picking slip for subsequent entry by a data entry clerk. Shipment items default to fully shipped, so only exceptions require entry. Bills of lading may be printed to go with the goods. Accounts Receivable invoices are automatically created from the shipment data.
The Backorders by Item Report facilitates fulfillment of previously short-shipped orders.
The Quantity Available Report facilitates scheduling of shipments, purchasing and manufacturing by showing current inventory levels, sales orders, purchase orders and production orders (future).
An integrated phone dialer is available by right-clicking on customers, orders, or shipments.
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