BS1 Enterprise Accounting

BS/1 Enterprise is an integrated, multi-currency, manufacturing, distribution and accounting system: Accounts Payable, Accounts Receivable, General Ledger, Inventory, Purchase Orders, Sales Orders and Quotes, Manufacturing (optional), and Sales Analysis.

Video Overview

BS1 Enterprise Accounting Features

• Manufacturing orders default to the product standard component items and resources (labour and equipment), which you can then change for substitutions or running on a different machine if one is overbooked, or for manufacturing a custom product.
• Bills of Materials may be printed for the plant personnel showing the materials and resources required.
• Receipts default using data from the order, so only exceptions require entry, such as unplanned substitutions or differences in the quantities of materials or resources used.
• The Quantity Available report facilitates scheduling of shipments, purchasing and manufacturing by showing current inventory levels, sales orders, purchase orders and manufacturing orders.
• Payables and receivables are tracked separately for each currency and the GL automatically converts revenues and expenses to domestic currency.
• Taxes are flexible to facilitate VAT, GST, PST, HST, etc.
• Sales orders may be optionally entered as ýquotesý and printed for customer approval. When approved, the status is changed to ýOn Orderý.
• Picking slips may be printed for the shipping department. Bills of lading may be printed to go with the shipments. Multiple shipments are allowed per order.
• User-defined financial statements can be created through a simple set-up process.
• GL account totals and inventory totals can be viewed on screen with drill-down to original source transactions.
• An integrated dialer is linked to customers, invoices, etc.
• Sample data is provided and there is an optional Getting Started wizard to assist with entering initial live data. The wizard sets up common GL accounts which can later be changed, deleted, or added to.
• Client/server available. Delphi source code is available royalty-free for Paradox, DBISAM and Advantage databases.

BS1 Enterprise - Accounts Payable

The Accounts Payable system tracks vendor invoices and payments.

• Multi-currency and multi-bank
• No monthly closing required
• Calculates due and discount dates
• Intelligent Payment Management maximizes cash flow
• Handwritten or computer printed cheques
• Tracks reconciled and void cheques
• Open Payables Report
• Delphi source code available royalty-free

When setting up vendors you specify the currency, thereby setting the currency for their invoices. The Open Payables Report and Accounts Payable Invoices Screen allow currency selection, so you can see how much you owe in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.

The accounts payable software assigns the (default) due date for each invoice based on the vendor’s terms. Intelligent Payment Management is facilitated by an option to ýAutoCreateý cheques for all invoices due for a selected currency. These may later be modified or deleted. Cheques can be computer printed or hand-written. The system allows reconciliation of cheques returned from the bank and tracking of void cheques.

An integrated phone dialer is available by right-clicking on vendors, invoices, or cheques.

Accounts Payable data is passed to the General Ledger software automatically via Journal Vouchers with expenses converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

BS1 Enterprise - Accounts Receivable

The Accounts Receivable system tracks customer invoices and payments.

• Multi-currency and multi-tax
• No monthly closing required
• Handles Cdn, US, UK and other taxes
• Handwritten or computer printed invoices
• Open item cash receipts
• Aged Trial Balance and AR Statements
• Delphi source code available royalty-free

When setting up customers you specify the currency, thereby setting the currency for their invoices. The Aged Trial Balance Report and Accounts Receivable Invoices Screen allow currency selection, so you can see how much is owed to you in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.

Accounts receivable invoices are not purged when fully paid, but are instead retained for sales analysis reporting. Sales taxes are calculated automatically and are very flexible to facilitate VAT, GST, PST, HST, etc. in various countries. Accounts receivable invoices can be computer printed or hand-written. Invoices print on plain paper to facilitate faxing and to avoid the expense of pre-printed forms.

The ýopen itemý method is used to apply payments against specific invoices. Adjustments, discounts, and write-offs can be entered when entering the payment info.

An integrated phone dialer is available by right-clicking on customers, invoices, or payments.

Accounts receivable data is passed to the General Ledger software automatically via Journal Vouchers with revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

BS1 Enterprise - General Ledger

The General Ledger system tracks budget and actual financial data to produce financial statements such as an Income Statement and Balance Sheet, the Trial Balance Report, General Ledger Report, GL Totals Screen, GL History Screen, and the Bank Book.

• No monthly closing required
• Sample chart of accounts and journal voucher examples
• Automatic reversing journal entries
• On-line drill-down to source document
• Budget with optional graphical entry
• Complete year-end processing
• User-defined Financial Stmts, Trial Balance, and General Ledger Report
• Delphi source code available royalty-free

Data is passed to the general ledger from the AP and AR automatically via Journal Vouchers with expenses and revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

Data is keyed directly to the general ledger via Journal Vouchers to record

• Initial entry of general ledger opening balances
• Bank charges and interest
• Depreciation
• Corrections and adjustments to previous general ledger transactions
• Purchase of foreign currency
• Foreign currency AP, AR, and bank balances conversion to domestic currency.

Year-end closing entries for the general ledger are generated by the software.

BS1 Enterprise - Inventory

The Inventory system tracks inventory stock levels and costing.

• Multi-warehouse and multi-currency
• No monthly closing required
• Weighted average cost or standard cost
• On-line drill-down to source document
• Inventory Value Report and Perpetual Inventory Report
• Delphi source code available royalty-free

Inventory is received via receipts and depleted via sales. Warehouse transfers, physical count corrections, and reduction of inventory due to spoilage/breakage, theft and samples, etc. are entered via adjustments.

BS/1 Enterprise has a Physical Count option (coming soon) to facilitate printing count sheets, entering physical count, printing variance reports, and generating adjustment transactions.

BS1 Enterprise - Manufacturing

Manufacturing orders default to the product standard component items and resources (labour and equipment), which you can then change for substitutions or running on a different machine if one is overbooked, or for manufacturing a custom product.

• Bills of Materials may be printed for the plant personnel showing the materials and resources required.
• Receipts default using data from the order, so only exceptions require entry, such as unplanned substitutions or differences in the quantities of materials or resources used
• The Quantity Available report facilitates scheduling of shipments, purchasing and manufacturing by showing current inventory levels, sales orders, purchase orders and manufacturing orders
• Delphi source code is available royalty-free

BS1 Enterprise - Purchase Orders

The Purchase Orders software tracks supplier orders and receipts.

• Multi-currency and multi-warehouse
• Multiple receipts allowed per purchase order
• Purchase Order Status Report and Purchase Order Detail
• Delphi source code available royalty-free

BS1 Enterprise - Sales Orders

The Sales Orders software tracks customer quotes, orders and shipments, and creates Accounts Receivable invoices.

• Multi-currency and multi-tax
• Handles VAT, GST, PST, HST and other taxes
• Multiple shipments per order
• Can override prices and descriptions at time of shipment
• Order Status Report, Backorders by Item, and Quantity Available Report
• Delphi source code available royalty-free

Sales orders may be entered as ýquotesý and printed for customer approval. When approved, the order status is changed to ýOn Orderý. Or the orders may be entered directly as ýOn Orderý if no quote is required.

Picking slips may be printed for the shipping department. Either the shipper enters details of the shipments to the computer, or writes on the picking slip for subsequent entry by a data entry clerk. Shipment items default to fully shipped, so only exceptions require entry. Bills of lading may be printed to go with the goods. Accounts Receivable invoices are automatically created from the shipment data.

The Backorders by Item Report facilitates fulfillment of previously short-shipped orders.

The Quantity Available Report facilitates scheduling of shipments, purchasing and manufacturing by showing current inventory levels, sales orders, purchase orders and production orders (future).

An integrated phone dialer is available by right-clicking on customers, orders, or shipments.