CAIMAN 5.0

Join the information revolution with CAIMAN 5.0 — Management Software For Entrepreneurs

With CAIMAN 5.0 as your technology partner you are creating a powerful business resource — management information. Analyze your profitability and productivity as never before — at the touch of a button!

Put CAIMAN 5.0 On Your Payroll!

Ever wondered why some businesses grow in leaps and bounds? Employ CAIMAN 5.0 as your “invisible“ Chief Technology Officer: no desk, long lunches or golf club memberships required!

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CAIMAN 5.0 — Corporate Accounting and Information Management

CAIMAN 5.0 is a complete business solution, created to help businesses improve their management at all levels. It’s perfect for growing companies striving for a competitive ”advantage“ in the marketplace. CAIMAN 5.0 meets the varied and unique requirements of businesses including:

• New Technology + Software Companies
• Product Assembly + Manufacturers
• Fashion + Garment Industries
• Rental Operations
• Repair Companies
• Wholesale Import/Export Distributors
• Installation and Service Companies

CAIMAN 5.0 Is Already:

• Easy to install and use
• Y2K compliant
• Multi-user Network ready

CAIMAN 5.0 Seamlessly Integrates:

• Multiple currency transactions
• Inventory management — with convenient graphic display features for Inventory Items
• Services Management
• 99 Warehouse and Office locations
• Customized Quotations, Customer Orders, Invoices and Purchase Orders
• Dynamic accounting systems fully integrated with Inventory and Services
• Sales and Distribution management including commission-based productivity analysis
• Sophisticated information analysis and reporting
• Customized General Ledger Summary Reports
• Database management tools
• Customer and Supplier information management
• Automated employee payroll systems
• Customized working environments for all users

Cheque Ledger

The Cheque Ledger records all payments made through the various Bank Accounts of the business.

Cheque Number can be manually or automatically generated in CAIMAN 5.0. Cheques that are written on a regular basis can be saved and retrieved with the Recurring Transaction feature.

Using the Page Tabs at the bottom of the Cheque Ledger panel, three conditions are displayed:

• All Cheques
• Un-cleared Cheques
• Cleared Cheques

General Ledger

Three main processes are contained the General Ledger:

Chart Of Accounts: The Chart Of Accounts is derived from the requirements of the business and its Income Statement and Balance Sheet Reports. Establishing a fully functioning General Ledger and Chart Of Accounts typically requires the advice and experience of a business Accounting professional. Although easy to use, it is recommend that the Chart Of Accounts be devised by someone who understands the business and who may be working with the accounting system on a regular basis.

Journal: All transaction entries are displayed in the Journal, most of which are automatically generated when transactions are posted. In addition to sophisticated filtering and finding systems, the Journal divides entries into seven general categories.

Historical Balances: The Historical Balances system provides budget and variance accounting tools to expand the management capabilities of the business.

Inventory

The Inventory module provides a comprehensive management system for all Items purchased from suppliers or assembled from components into Finished Goods.

CAIMAN 5.0 maintains information about office and warehouse equipment and other business assets. All Inventory data can be accessed with ease and efficiency.

Adding Items To Inventory: Items can be inputted in the system according to Category — within each category, easily-viewed descriptions can be created according to any number of business practices and requirements.

Generating Catalogues And Reports: Customer catalogues and price lists can be generated by selecting the option when Inventory Items are inputted into the database.

Inventory Pricing Options: Pricing options are virtually limitless. Within an Inventory Group, each item is given a description, supplier details and pricing information. All base pricing and company margins are calculated in the Inventory module.

Viewing Inventory: Filters can be used to select Inventory Items in a particular Category.

Inventory Control Box: All location-based Inventory information is displayed in the Inventory Control Box. The Inventory Control Box enables Inventory Items to be evaluated whether a single or multiple warehouses are involved.

Inventory Transfers: Shifting products between warehouses is recorded and efficiently managed with the Inventory Transfer system.

Production Cycles: Within the Inventory Build Item section, Production Cycles process the assembly of component parts into either new Inventory Items or Finished Goods.

Payables

Payable Accounts function in a similar way to Receivable Accounts except that the transaction flow is managed for money being paid out by the business for goods and services that are purchased.

Payable Accounts include Inventory Suppliers as well as Companies the business purchases services from such as a phone company, utilities, a Lawyer or Accountant and computer leasing.

Each Payable Account payment transaction made through the company must have related General Ledger Accounts established. The type of General Ledger Account created depends upon the nature of the purchase and where the business would like to account for the purchase.

Purchase Orders

Purchase Orders are used by the business to buy Inventory Items from Suppliers.

The Purchase Orders module works in conjunction with the Inventory and Payables modules to provide complete management capabilities for the transactions related to purchasing goods and services from business suppliers.

In this module received and partially-received inventory purchase orders are tracked. For example, when an Inventory purchase order is only partially filled, the information is relayed back to the Inventory module and is shown in the On Order section of the Inventory Control box.

There are three main stages to most Purchase Orders:

• An Order is submitted to an Inventory Item Suppler
• Full or partial delivery is Received from the Supplier
• The Invoice from the Supplier is processed

Within the Purchase Order module many features are available:

• Serial Numbers for Inventory Items can be recorded
• Memos that can be attached to each Purchase Order to record specific details
• Miscellaneous Inventory Item ordering for one-of-a-kind or unusual item ordering from Suppliers
• Received Items which must be Returned to the Supplier.

Quotes

Quotes are estimates prepared for customers before orders are placed.

A Quote may include items in inventory, items on order, as well as items that are out of stock and must be re-ordered.

CAIMAN 5.0 accurately prepares quotes to assist customers with purchasing decisions and allow the business to help anticipate and determine demand for key inventory items.

Quotes use information from the CIM, Inventory and Receivable Accounts modules accessed from the CAIMAN 5.0 task bar.

Quotes can be easily prepared using CAIMAN 5.0, and are a useful technique to increase sales for the business. Let us help you with the many pricing options and discount features within the CAIMAN 5.0 program.

A completed Quote can be printed to send to the Customer directly and kept on file or can be faxed via a Fax/Modem interface. Database records of all Quotes can be Archived, a unique storage feature in CAIMAN 5.0 that keeps quotes available for retrieval and repeated use.

Receivables

The Receivable Accounts module is used once a quote is converted to a Customer Order.

CAIMAN 5.0 Receivable Accounts features “Quick Sum” for customer activity status and many other features to improve business performance.

Receivable Accounts are used each time:

• A Customer Orders something
• A Customer is Invoiced
• A Payment is Received from the Customer

Printing And Reports:

A completed Order and Invoice can be printed to send to the Customer directly and kept on file or can be faxed via a Fax/Modem interface. Database records of all Orders, Invoices and Payments remain available for retrieval and generating reports.

Finding Customer Records:

Search, View Active, and Filter functions can be used to find particular records or select specific groups of Receivable Accounts.