PRO*ACCT

The Data System solution begins with PRO*ACCt suite of application modules. Simply select any combination of the available modules in order to build the foundation for your business solution.

In combination with PRO-IV, a highly efficient fourth generation language you’ll find unparalleled scalability and ease of use for you specific business needs.

Accounts Payable

PRO*ACCT Accounts Payable module includes features like these:

• Quickly product cash requirements and payable reports with vendor discount information
• Manage computer generated, void and manual checks
• Select computer generated checks for vendors by type or individual vendor
• Effortlessly reconcile checks by statement date and flag un-reconciled checks for added review
• Multiple checks and balances ensure data integrity
• Audit trails and activity report allow verfication prior to GL posting

Accounts Receivable

PRO*ACCT Accounts Receivable module provides many valuable features some of which include:

• A/R Trade account associated with each customer
• Age receivables and data buckets defined by you
• Audit and activity reports prior to GL posting
• Automatic finance charge calculation with editing if needed prior to posting
• Automatic order hold processing based on customer credit limits
• Batch cash receipts for custimers with multiple daily checks
• Flexible aged receivable reporting with multiple selection options
• Inquiry includes AR high balance, date, terms, limits, etc.
• Non customer cash receipts
• On demand statement and customer credit exposure
• Open item inquiry with unlimited history inquiry
• Receipts applied to specific invoices if desired
• Statement message specific to each customer

Bill of Materials

PRO*ACCT Bill of materials features include:

• BOM is the ‘recipie’ file for creating products or subassemblies
• Each BOM can contain up to 20 sub assembly levels
• Production scheduling allows inventory to be committed and labor and finished goods charged in order to update GL
• Print material required vs available report based on production work orders
• Automatically transfer completed work orders to finished goods inventory, relieve raw materials and update labor and waste GL accounts

Equipment Leasing

Features include:

• Transfer leased queipment between warehouse locations
• Inspection reports based on each item’s scheduled inspection date
• Maintain and report leased equipment inventory at each location

Fixed Assets

PRO*ACCT Fixed Assets features include:

• Track serial number, location, vendor bonus depreciation and values for an unlimited number of assets
• Book, tax and other depreciation values can be calculated and accumulated separately and simultaneously for each asset
• Calculate depreciation using Straight line, declining balance, sum of years and ACRS methods
• Maintain standard ACRS tables and add additional tables to meet specific needs
• Calculates depreciation automatically for each asset

General Ledger

PRO*ACCT General Ledger features include:

• Either multi-company or single entity processing
• User defined calendar with monthly account totals for up to 4 years
• 12 or 13 fiscal periods available
• Daily, weekly or monthly reports on demand with detailed or summary listing of all activity in useful formats
• Integrates with other Data Systems modules
• Complete audit trails
• Flexible financial Report Writer

Import/Export Tracking

Features include:

• Connect vendor invoice numbers directly to shipments
• Each item lin in a PO is tracked to ensure the PO line is not received twice
• Automatically updated inventory upon shipping
• Updates PO module with all new information of the received shipment
• Creates shipment reference number which is added to the GL summary entries related to the shipment

Inventory Management

PRO*ACCT Inventory management includes features such as:

• Flexible pricing strategies with up to five price levels, ten quantity breaks applied to individual items or item categories and discount date ranges
• Quickly review critical items at or below reorder levels
• Generate physical inventory count sheets and create inventory and GL adjustments automatically
• Display product on order, invoiced, purchased, back-ordered, in transist, sales in units or dollar amounts with bin locations and quantities in real-time for each inventory item
• Analyze inventory value, costs, sales and margins quickly and easily using powerful reports an inquiries.

Order/Invoice Processing

Order / Invoice Processing features include:

• Allows message only or miscellaneous detail line items
• Credit on hold processing
• Inventory allocation at order entry or inventory receipts
• Inventory updates and back order creation
• User assigned order and invoice numbers
• Commission split and multiple tax rates per order
• Order history maintained
• Credit hold popup message at order screen for customers on credit hold
• Customer SKU cross reference with your inventory numbers
• Customer SKU order inquiry
• Customer specific messages displayed with customer code is entered
• Flexible price class codes at both inventory and customer levels
• Online customer inquiry for immediate credit checks

Payroll/Personnel Management

Payroll / Personnel Management application features include:

• Track hourly, salaried, & commissioned employees - daily, weekly, biweekly, semi-monthly, monthly, quarterly, or yearly.
• Hours can include: regular, overtime, vacation, holiday & sick leave plus bonuses.
• Print all needed data on each payroll check stub
• Automatically highlight exception conditions as related to tax tables and voluntary deductions
• Secure unauthorized access to confidential information with user defined security controls
• Calculates and compiles routine government reports at quarter or year end

Purchase Order

Purchase Order application features include:

• Maintain comprehensive vendor information including multi-period activity history, alternate remit address, alternate ship from addresses and vendor notes
• PO information includes date requested, date expected, date cancelled, ship via, shipping terms and remarks for each PO
• PO details include item code, quantity ordered, unit cost, quantity received, balance due, expected ship date and notes
• List printed or unprinted, holds, completed or all PO’s in vendor or PO sequence in detail or summary level
• Automatically adjust inventory upon PO receipt

Sales Analysis

Sales Analysis features include:

• Produce detail item activity report by vendor type, category discounts, commission, item code sequence
• Product monthly sales trends for any six month period
• Identify most product sales people
• Analyze sales history including commissions earned, paid, total sales and cost of sales

Sales Quotation

Sales Quotation features include:

• Automatic transfer prospective customer to current customer status when a quote becomes an order
• Manage prospective customer contacts with the combination of the tickler and comment system
• Flexible document merging enables you to print lables and form letters to prospects or product list of prospects by category

Vehicle Maintenance

Featues include:

• Maintain complete historical and scheduled maintenance information for an unlimited number of vehicles
• Create detailed preventative maintenance schedules including definition of each task, related inventory item and cost for each service / repair item
• Maintain detailed state inspection and registration history for each vehicle