The Data System solution begins with PRO*ACCt suite of application modules. Simply select any combination of the available modules in order to build the foundation for your business solution.
In combination with PRO-IV, a highly efficient fourth generation language you’ll find unparalleled scalability and ease of use for you specific business needs.
Accounts Payable
PRO*ACCT Accounts Payable module includes features like these:
- Quickly product cash requirements and payable reports with vendor discount information
- Manage computer generated, void and manual checks
- Select computer generated checks for vendors by type or individual vendor
- Effortlessly reconcile checks by statement date and flag un-reconciled checks for added review
- Multiple checks and balances ensure data integrity
- Audit trails and activity report allow verfication prior to GL posting
Accounts Receivable
PRO*ACCT Accounts Receivable module provides many valuable features some of which include:
- A/R Trade account associated with each customer
- Age receivables and data buckets defined by you
- Audit and activity reports prior to GL posting
- Automatic finance charge calculation with editing if needed prior to posting
- Automatic order hold processing based on customer credit limits
- Batch cash receipts for custimers with multiple daily checks
- Flexible aged receivable reporting with multiple selection options
- Inquiry includes AR high balance, date, terms, limits, etc.
- Non customer cash receipts
- On demand statement and customer credit exposure
- Open item inquiry with unlimited history inquiry
- Receipts applied to specific invoices if desired
- Statement message specific to each customer
Bill of Materials
PRO*ACCT Bill of materials features include:
- BOM is the ýrecipieý file for creating products or subassemblies
- Each BOM can contain up to 20 sub assembly levels
- Production scheduling allows inventory to be committed and labor and finished goods charged in order to update GL
- Print material required vs available report based on production work orders
- Automatically transfer completed work orders to finished goods inventory, relieve raw materials and update labor and waste GL accounts
Equipment Leasing
Features include:
- Transfer leased queipment between warehouse locations
- Inspection reports based on each item’s scheduled inspection date
- Maintain and report leased equipment inventory at each location
Fixed Assets
PRO*ACCT Fixed Assets features include:
- Track serial number, location, vendor bonus depreciation and values for an unlimited number of assets
- Book, tax and other depreciation values can be calculated and accumulated separately and simultaneously for each asset
- Calculate depreciation using Straight line, declining balance, sum of years and ACRS methods
- Maintain standard ACRS tables and add additional tables to meet specific needs
- Calculates depreciation automatically for each asset
General Ledger
PRO*ACCT General Ledger features include:
- Either multi-company or single entity processing
- User defined calendar with monthly account totals for up to 4 years
- 12 or 13 fiscal periods available
- Daily, weekly or monthly reports on demand with detailed or summary listing of all activity in useful formats
- Integrates with other Data Systems modules
- Complete audit trails
- Flexible financial Report Writer
Import/Export Tracking
Features include:
- Connect vendor invoice numbers directly to shipments
- Each item lin in a PO is tracked to ensure the PO line is not received twice
- Automatically updated inventory upon shipping
- Updates PO module with all new information of the received shipment
- Creates shipment reference number which is added to the GL summary entries related to the shipment
Inventory Management
PRO*ACCT Inventory management includes features such as:
- Flexible pricing strategies with up to five price levels, ten quantity breaks applied to individual items or item categories and discount date ranges
- Quickly review critical items at or below reorder levels
- Generate physical inventory count sheets and create inventory and GL adjustments automatically
- Display product on order, invoiced, purchased, back-ordered, in transist, sales in units or dollar amounts with bin locations and quantities in real-time for each inventory item
- Analyze inventory value, costs, sales and margins quickly and easily using powerful reports an inquiries.
Order/Invoice Processing
Order / Invoice Processing features include:
- Allows message only or miscellaneous detail line items
- Credit on hold processing
- Inventory allocation at order entry or inventory receipts
- Inventory updates and back order creation
- User assigned order and invoice numbers
- Commission split and multiple tax rates per order
- Order history maintained
- Credit hold popup message at order screen for customers on credit hold
- Customer SKU cross reference with your inventory numbers
- Customer SKU order inquiry
- Customer specific messages displayed with customer code is entered
- Flexible price class codes at both inventory and customer levels
- Online customer inquiry for immediate credit checks
Payroll/Personnel Management
Payroll / Personnel Management application features include:
- Track hourly, salaried, & commissioned employees - daily, weekly, biweekly, semi-monthly, monthly, quarterly, or yearly.
- Hours can include: regular, overtime, vacation, holiday & sick leave plus bonuses.
- Print all needed data on each payroll check stub
- Automatically highlight exception conditions as related to tax tables and voluntary deductions
- Secure unauthorized access to confidential information with user defined security controls
- Calculates and compiles routine government reports at quarter or year end
Purchase Order
Purchase Order application features include:
- Maintain comprehensive vendor information including multi-period activity history, alternate remit address, alternate ship from addresses and vendor notes
- PO information includes date requested, date expected, date cancelled, ship via, shipping terms and remarks for each PO
- PO details include item code, quantity ordered, unit cost, quantity received, balance due, expected ship date and notes
- List printed or unprinted, holds, completed or all PO’s in vendor or PO sequence in detail or summary level
- Automatically adjust inventory upon PO receipt
Sales Analysis
Sales Analysis features include:
- Produce detail item activity report by vendor type, category discounts, commission, item code sequence
- Product monthly sales trends for any six month period
- Identify most product sales people
- Analyze sales history including commissions earned, paid, total sales and cost of sales
Sales Quotation
Sales Quotation features include:
- Automatic transfer prospective customer to current customer status when a quote becomes an order
- Manage prospective customer contacts with the combination of the tickler and comment system
- Flexible document merging enables you to print lables and form letters to prospects or product list of prospects by category
Vehicle Maintenance
Featues include:
- Maintain complete historical and scheduled maintenance information for an unlimited number of vehicles
- Create detailed preventative maintenance schedules including definition of each task, related inventory item and cost for each service / repair item
- Maintain detailed state inspection and registration history for each vehicle